Putnam County School District OpenGov #RFP #054-331-2616

Putnam County School District Solicits Hotel and Conference Services for District Events

This opportunity involves the Putnam County School District seeking hotel and conference service providers in Gainesville, Ocala, and Jacksonville, Florida. - Government Buyer: - Putnam County School District (Florida) - Managed in partnership with North East Florida Educational Consortium (NEFEC) - Products/Services Requested: - Hotel accommodations for district staff, presenters, and participants - Meeting and conference space for district events, BSIS trainings, and regional initiatives - Conference services including audiovisual support, catering/concessions, parking, and hospitality - Requirements: - Providers must offer government or group rates, transparent pricing, and value-added services - Flexible meeting spaces and professional event support are required - Proposals must include details on cancellation policies, parking, and customer support - Ability to support a range of district and NEFEC events is essential - No specific OEMs or vendors are named in the solicitation - Evaluation based on value, operational suitability, location, availability, and provider responsiveness

Description

The Putnam County School District is seeking proposals from qualified hotel providers in Gainesville, Ocala, and Jacksonville to provide hotel accommodations, meeting space, conference services, and related hospitality support for District events and functions. The contract term is three years with two one-year renewal options. Proposals should include details on lodging, rates, meeting space pricing, audiovisual services, catering, parking, cancellation policies, and value-added services. Awards will be based on value, suitability, location, availability, pricing, and provider capability.

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