SAM #36C25926Q0374

Beds and Mattresses for Pueblo VA Community Living Center

The Department of Veterans Affairs, Eastern Colorado HealthCare System, Rocky Mountain Regional Hospital (Network Contract Office 19) is seeking quotes for a firm-fixed price contract to deliver and install beds and mattresses at the Pueblo VA Community Living Center. - Government Buyer: - Department of Veterans Affairs, Eastern Colorado HealthCare System, Rocky Mountain Regional Hospital (Network Contract Office 19) - Products/Services Requested: - 2 low profile bariatric beds with mattresses and accessories - Must support at least 800 lbs - Integrated scale, low bed height, adjustable side rails, integrated controls, digital status indicator, CPR controls, trapeze bar - Advanced mattress features: pressure redistribution, microclimate management - 25 hospital beds with mattresses and accessories - Must support at least 500 lbs - Integrated scale, low bed height, adjustable side rails, integrated controls, digital status indicator, CPR controls - Advanced mattress features: gel support, microclimate system, integrated pump, turn assist - Delivery and installation at the Pueblo VA Community Living Center - Removal and disposal of existing beds and mattresses - Onsite training for staff prior to delivery - Unique/Notable Requirements: - Only new OEM medical supplies and equipment are acceptable (no gray market or remanufactured items) - Offerors must be OEMs, authorized dealers, distributors, or resellers, and must provide documentation to verify authorization - No specific OEMs or brands are named in the solicitation

Description

Request for Quote (RFQ) #: 36C25926Q0374 Beds and Mattresses for the Pueblo VA Community Living Center This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. Deadline for Questions: 12:00pm MT, (June 23, 2026) All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quote Submission: Quotes are to be provided to Christopher.Hollingsworth2@va.gov no later than 2:00pm MT, (July 2, 2026). Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submission (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated; failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0374. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 337910 with a small business size standard of 1,000 Employees. This solicitation is unrestricted. List of Line Items Line ItemDescriptionQuantityUnit of MeasureUnit PriceTotal Price 0001Low Profile Bariatric Bed with Mattresses and specified accessories2EA$$ 0002Hospital beds with Mattresses and specified accessories25EA$$ 0003Delivery and Installation1EA$$ 0004Disposal of Existing Equipment1EA$$ 0005Training1EA$$ Grand Total: $ Description of Requirements for the items to be acquired Statement of Work Purpose: The Department of Veterans Affairs, Eastern Colorado HealthCare System, Rocky Mountain Regional Hospital is requesting a Firm-Fixed Contract for the delivery and installation of two (2 EA) bariatric beds with mattresses and twenty-five (25 EA) hospital beds with mattresses. Removal and disposition of existing beds and mattresses is also required. Contractor shall also provide onsite training in advance of delivery of requested equipment and supplies. Salient Characteristics: 2.1 Low Profile Bariatric Beds need to have the following salient characteristics: 2.1.1 Provide patient capacity of at least 800 lbs with integrated scale. 2.1.2 Low bed height to minimize fall risk of 12 inches or less. 2.1.3 Minimum three position side-rails with adjustable side rail width from 36 to 48. 2.1.4 Brake pedals at head and foot of bed. 2.1.5 Integrated siderail and footboard controls that allow for bed repositioning, bed exit feature, scale, and lock-out function. 2.1.6 Digital bed status indicator on home screen, displays bed exit/alarm, low bed indicator, HOB angle, brake set. 2.1.7 Aux 110V and USB outlet. 2.1.8 Patient bed controls including call button, adjustable bed repositioning. 2.1.9 CPR electronic and manual controls. 2.1.10 Trapeze bars to allow residents to independently shift themselves in bed for comfort and to reposition themselves to prevent pressure ulcers. The trapeze bars need to have the following salient characteristics: 2.1.10.1 Provide patient capacity of at least 500lbs. 2.1.10.2 Attaches to and mounts securely to headboard of the bariatric bed. 2.1.11.2 Overhead bar and handle height are adjustable to allow for optimal reach to allow resident to reposition self in bed. 2.2 The Hospital Beds need to have the following salient characteristics: 2.2.1 Provide patient capacity of at least 500 lbs with integrated scale. 2.2.2 Low bed height to minimize fall risk of 12 inches or less. 2.2.3 Minimum three position side-rails with side rail width of 35. 2.2.4 Brake pedals at head and foot of bed. 2.2.5 Integrated siderail and footboard controls that allow for bed repositioning, bed exit feature, scale, and lock-out function. 2.2.6 Digital bed status indicator on home screen, displays bed exit/alarm, low bed indicator, HOB angle, brake set. 2.2.7 Aux 110V and USB outlet. 2.2.8 Patient bed controls including call button, adjustable bed repositioning. 2.2.9 CPR electronic and manual controls. 2.3 The bariatric mattresses need to have the following salient characteristics: 2.3.1 Provide patient capacity of at least 800 lbs. 2.3.2 Mattress has pressure redistribution system to prevent injuries and skin breakdown. 2.3.3 Microclimate system to promote airflow. 2.3.4 Integrated pump system that allows for body repositioning and pressure ulcer prevention. 2.4 The hospital mattresses need to have the following salient characteristics: 2.4.1 Gel support surface that redistributes weight to prevent pressure injuries and skin breakdown. 2.4.2 Microclimate system to promote airflow. 2.4.3 Integrated pump system that allows for body repositioning and pressure ulcer prevention. 2.4.4 Turn assist feature that assists with turning, lifting and offloading patients. 3. Delivery: Contractor shall deliver all equipment and supplies to the following address:Pueblo VA Community Living Center (Extended Care)2600 Oakshire LanePueblo, CO 81008 Delivery Hours of Operation: Monday - Friday; 0800hrs - 1500hrs; excluding all Federal Holidays and any other day specifically declared a National Holiday by the President of the United States. Holidays include: New Year’s Day, Dr. Martin Luther King Jr’s Birthday, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day. Disposal of Existing Equipment: Up to six (6) beds per day shall be delivered over a five (5) day period. As each bed with mattress is delivered, a bed and mattress shall be removed for disposition. When a legal holiday falls on a Sunday, the following Monday will be observed as a holiday. When on Saturday, the preceding Friday is observed. No loading dock available. Delivery truck must have an operable lift gate. Patient room doorway dimensions are approximately 44.75 W x 82.75 H. Refer to attached floor plan for details. No onsite storage during installation. Contractor responsible for storage of beds during this period. Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be reported immediately via email. Contractor shall repair or coordinate replacement of damaged, defective, or missing items. Contractor shall uncrate all items and perform assembly per manufacturer instructions. Responsible for additional hardware and tools required. Responsible for removal and disposal of all trash/debris from uncrating and assembly. Point of Contact: Charles Snyder; Office: 719.227.4058; Email: Charles.Snyder3@va.gov Training: End user training sessions must be scheduled after award and before delivery. Dates and times to be coordinated with POC. Training occurs onsite at delivery location. End of Statement of Work Delivery and acceptance is F.O.B Destination (RFO 52.247-34) at: VA Medical Center (Station 554) 1700 North Wheeling Street Aurora, CO 80045-7211 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are OEM goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, equipment, and maintenance services. No remanufactured or gray market items are acceptable. Offeror shall be an OEM, authorized dealer, distributor, or reseller verified by an authorization letter or documents from the OEM, ensuring warranty and service are provided. All software, warranty, and services shall conform to OEM terms. Delivery of gray market items constitutes a breach of contract. The VA reserves the right to enforce remedies, including contract termination or replacement at no cost if such items are discovered. If an item is listed as "brand name or equal," it must meet or exceed specified characteristics, be clearly identified, include descriptive literature, and describe any modifications. The evaluation will be based on the information provided. Any award will be made on an All or Nothing basis. State if items are available and priced through existing GWAC, GSA MAS, or VA-wide contracts. For SDVOSBs/VOSBs, socioeconomic status must be verified in SBA Small Business Search at https://search.certifications.sba.gov/. Contact with VA personnel other than the Contracting Officer and Contract Specialist prior to award may result in exclusion from award considerations. Proprietary information must be marked. Submissions should be concise and contain sufficient details for evaluation. Submission includes three volumes: (I) Technical capability, (II) Price, (III) RFO 25 Provision completion. Volume I: Submit specifications, brochures, or cut sheets confirming the "equal" product meets requirements, identified by brand and model. Volume II: Complete the pricing schedule in Section (v). Volume III: Complete RFO 52.225-2 if required. 52.212-2, Evaluation--Commercial Items, applies. The government will award to the responsible offeror whose quote is most advantageous considering price and other factors, including technical capability and completion of RFO 52.225-2. Evaluation will compare quotations to determine the best benefit to the government, not necessarily the lowest price. The government may consider a quote exceeding minimum requirements if it provides additional benefits. Factors include: Technical capability or quality Price Completion of RFO 52.225-2 All offers must meet minimum requirements; no alternate quotations are accepted. 52.212-4, Contract Terms and Conditions--Commercial Items, is incorporated by reference, including clauses such as 52.203-6, 52.204-13, 52.209-6, 52.219-6, 52.222-50, 52.222-54, 52.222-62, 52.232-33, 52.232-36, 52.232-90, 52.233-3, 52.233-4, 52.240-91, 52.244-6, and others as listed. Provisions and clauses incorporated by reference include 52.203-11, 52.203-18, 52.204-7, 52.204-90, 52.207-6, 52.209-12, 52.219-2, 52.222-18, 52.222-48, 52.222-52, 52.222-56, 52.223-4, 52.225-2, 52.225-4, 52.225-6, 52.225-20, 52.225-25, 52.226-3, 52.229-11, 52.240-90, 52.240-92, 52.240-93, and others as listed. VAAR clauses include 852.212-71 and 852.212-72. DPAS does not apply. Offers are due to Christopher.Hollingsworth2@va.gov by 2:00pm MT, July 2, 2026. Contact for information: Chris Hollingsworth, Christopher.Hollingsworth2@va.gov Additional Links: Department of Veterans Affairs

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