Eureka Civicplus #2026-03

City of Eureka Document Scanning and Digitization Services RFP

The City of Eureka is seeking proposals for comprehensive document scanning and digitization services. - Government Buyer: - City of Eureka (Humboldt County, CA) - Scope of Work: - Develop and implement a process for scanning and digitizing paper records - Prepare documents for scanning, including organization and handling - Perform document imaging, indexing, and quality control - Securely destroy paper records after successful digitization and acceptance of digital files - Provide certification of destruction for all destroyed records - Contract Details: - Professional Services Agreement for up to three years - Requirements: - High-quality product at an affordable price - Secure handling and destruction of sensitive records - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Notable Requirements: - Certification of destruction is mandatory - Secure handling of sensitive documents throughout the process

Description

The City of Eureka is soliciting proposals from qualified and experienced scanning service companies to provide process development, document imaging, indexing, and quality control services. The project involves developing a process and framework for scanning and digitizing paper records, including preparation, scanning, indexing, quality control, and secure destruction of paper records after digitization. The selected contractor will be required to sign a Professional Services Agreement for up to three years. The City seeks a high-quality product at an affordable price.

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