SAM #36C10D26Q0133

Procurement of Knoll Office Furniture and Accessories for VBA Waco Regional Office

The Veterans Benefits Administration (VBA) Waco Regional Office is seeking to procure a comprehensive suite of Knoll office furniture and accessories, with delivery and installation included. - Government Buyer: - Department of Veterans Affairs, Veterans Benefits Administration, Waco Regional Office - OEM Highlight: - All products specified are manufactured by Knoll - Products Requested (with part numbers and quantities): - Worksurface cable management baskets (D1WB20, qty: 4) - Counterweight kits (RCOUNTWT3, qty: 3; WCWKIT08, qty: 1) - Offset clamp-on outlets with power and USB (DE4OC311C120WW, qty: 4) - Vertical wire managers (TBVWMES, qty: 3) - Open frame table legs (RPOFL266302, qty: 4) - Modesty panels, partial/half and flush (RDHPM56, qty: 4; RPDHC72MF, qty: 3) - Desk and table tops in veneer and laminate (YT6630V, qty: 6; YT6630L, qty: 2; SKQ49924, qty: 3) - Height adjustable table bases and leg sets (TBCEAM28G, qty: 3; RHPLM, qty: 1) - Credenza tops (RCE301, qty: 3; RHPCEEG301, qty: 1; SKQ49922, qty: 1) - Pedestals and cabinets (R2P301S, qty: 3; SKQ49930, qty: 3; SKQ49938, qty: 2; SKQ49940, qty: 1; R2HPP301A, qty: 1) - Series 2 accessories (2DSA59036, qty: 1; 2DST5SB6424FFLHL, qty: 1) - Credenza (WC2242BLL, qty: 1) - Sets of lock cores/keys (KSPEC4CH, qty: 4) - Services Requested: - Delivery and installation of all furniture, including on-site management, building protection, code compliance, and post-installation cleaning - Notable Requirements: - Mandatory site inspection after award - Installation supervision by manufacturer-trained personnel - Compliance with Uniform Federal Accessibility Standards (UFAS) - All logistics, shipping, and warranty protection are the responsibility of the offeror - Installation must be completed within 7 days of delivery during regular business hours

Description

STATEMENT OF WORK Veterans Benefit Administration Waco Regional Office I. INTRODUCTION The purpose of this procurement is to obtain goods, accessories, and ancillary storage units as well as delivery and installation services to fulfill Veterans Benefits Administration (VBA) Waco Regional Office's furniture needs. II. PERIOD OF PERFORMANCE The furniture installation shall commence after delivery of the furniture. The offeror shall complete installation in a maximum of 7 days; all shipping and handling charges shall be paid by the offeror. Responsibility and liability for loss or damage shall remain with the offeror until final inspection and acceptance by VBA. III. SPECIFICATIONS NECESSARY COMPONENTS: The contractor shall provide all components, hardware, and parts necessary for proper assembly, installation, and operation, even though certain items may not be specifically described in the specifications. Contractor shall include the cost of such components, hardware, and parts in the bid price. PLACE OF PERFORMANCE: All delivery and installation shall occur at the following address: Department of Veterans Affairs Waco Regional Office 701 Clay Avenue Waco, TX 76799 PERFORMANCE OF WORK ON GOVERNMENT PREMISES: Current rules and regulations applicable to the premises where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort during installation by VBA officials, presenting valid identification for entrance, smoking restrictions, and any safety procedures as outlined in the site regulations. All work is to be coordinated with VA. The VA primary Point of Contact (POC) will be listed in the final contract. Site inspection / verification is mandatory after the award of the contract to the successful offeror. This shall be conducted during normal business hours and coordinated through the primary point of contact within 5 days upon VBA award notification. IV. INSTALLATION The furniture installation shall be conducted in one phase. As the project is discussed with the successful Offeror, the installation schedule shall be developed with VBA. Installation shall be in one phase in accordance with the above installation duration schedule. The Offeror shall coordinate all deliveries and installation times with the VBA POC. Field verification shall be performed upon contract award. Completion of the installation shall include the following minimal tasks: Provide on-site management, coordination, and technical assistance by a project manager working with the Government representative throughout the installation phase. Meet all incoming delivery vehicles at the building entrance, unload deliveries, check for damages, and move them to the desired areas. Offeror shall provide two copies of each of the following: Product Warranties Copies of final drawings with part numbers The Offeror shall arrange delivery to the VBA location. The Offeror shall be responsible for any damage to the building which occurs during delivery and installation. It is incumbent upon the successful offeror to identify any existing damage to the building by means of a Pre-Installation and Delivery Walk-Thru, and daily submissions of checklists to the designated agency representative on site. Proper measures (protective runners, pads, etc.) shall be utilized by the offeror to protect the building (elevators, walls, floors, etc.). The Offeror is responsible for compliance of all products and installation with all applicable state, local, and federal building codes, local ordinances, and regulations. Clean up and Disposal of Waste Material: Prior to completion of the work, the offeror shall remove from the vicinity of the work all shipping containers, packing, rubbish, unused materials, and other like material, belonging to the Offeror or used under the offeror's direction. Waste material shall be disposed of by removal from the job site. The offeror shall make any necessary arrangements with private parties and with county officials pertinent to locations and regulations of such disposal. Any fees or charges for disposal shall be paid by the offeror. It is at the offeror's option to furnish a dumpster on site to contain their debris. This dumpster shall be emptied regularly to ensure proper sanitation, if required. Use of the dumpster must be approved by VBA point of contact. The Offeror shall be responsible for confining his crew and work to the designated project areas. Offeror shall also ensure that the installation personnel are identifiable. Installation Supervision Installation supervision shall be handled by an experienced on-site supervisor trained by the manufacturer or certified designee. Code Compliance: All products and installation shall comply with all state, local, and federal building codes, local ordinances, and regulations. The responsibility for determining and assuring compliance is that of the successful Bidder. Building Protection: Reasonable building protection will be required to protect finishes from excessive damage. It is the responsibility of the installer to properly protect the building during installation. Walls around the doors should all be covered with corrugated board. All doorframes and doors should also be covered with special cardboard corner guards and corrugated board. All carpet and tiled floors are to be covered with Masonite boarding throughout the main traffic areas, main lobbies, and elevator lobbies. It is imperative that all surfaces be properly protected to eliminate damage fees. Installation Hours: Conducted during regular business hours. Verification of Shipments: Parts are to be checked at the factory prior to shipping to ensure the order is complete and that installation shall not be delayed as a result of missing parts or an incomplete delivery. Repairs: Correct at Bidder expense or pay the Government to repair any building damage caused by the installation team, including damage to walls, ceilings, and floors. Restore the building to the condition it was in at the start of furniture installation. Touch-up all nicks and scratches on the furniture that occur during installation. Installation includes surge protection under each height-adjustable desk. Upon Completion of Installation: Protect all warranties by immediately correcting all omissions, mistakes, or damage. Review the installation of the site with VBA representatives and prepare a list of any problems that shall be corrected. Ensure installation conforms to the requirements of the Uniform Federal Accessibility Standards [UFAS]. Unless directed otherwise by the VBA, remove from the project site any defective product or material that has been delivered to the site in error. Correct all minor deficiencies and make all minor adjustments as required for life safety within seventy-two (72) hours after completing the installation. Replace all damaged or missing products by means that shall eliminate or minimize installation delay. Assume replacement costs, including communications, shipping, and installation. Correct all other listed items, to the satisfaction of the VBA within five (5) working days after completing the furniture installation, unless a new product is being ordered. Provide weekly updates. Provide a professional installation that is square, plumb, and properly aligned with adjoining furniture. Post Installation Services: Coordinate disposal activities with the building owner. Remove all packing materials, debris, and cartons from the job site daily. Do not dispose of or discard recyclables, packing materials, or trash in building-provided recycling or trash containers or dumpsters. Furniture Cleaning: Clean and dust furniture surfaces inside and out with a spray cleaner upon completion of installation of each floor. Use only approved non-toxic cleaners. V. BUILDING PARTICULARS: Delivery will need to take place during normal business hours from 8am-5pm unless coordinated with the VBA POC. Deliveries must be scheduled so as not to disrupt building maintenance and functions. Loading Dock: Available on corner of 8th Street and Webster Avenue VI. SPECIFICATIONS WS4A.1 Type Office: Item Mfg Qty Part No Part Description 1 Knoll 3 D1WB20 Worksurface Cable Management Basket, 19-1/2" 2 Knoll 3 RCOUNTWT3 Counterweight (Pkg of 3) 3 Knoll 3 DE4OC311C120WW Offset Clamp-On Outlet, 3 Power/1 Dual USB-A+C/1 Data (311), 120L Cordset, White Housing and Bracket 4 Knoll 3 TBVWMES Vertical Wire Manager, Standard Electric 5 Knoll 3 RPOFL266302 Open Frame Legs for Table, 66Wx30Dx28-3/8H (set of two) <!-- Additional rows omitted for brevity --> VII. The C&A requirements do not apply, and a Security Accreditation Package is not required.

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