SAM #36C26226Q0973

Comprehensive Reference Laboratory Testing Services for VA VISN 22

The Department of Veterans Affairs, Network Contracting Office 22, is seeking a qualified contractor to provide comprehensive reference laboratory testing services for the Phoenix VA Healthcare System and other VISN 22 facilities. - Government Buyer: - Department of Veterans Affairs - Network Contracting Office 22 (VISN 22), Long Beach, CA - Phoenix VA Healthcare System, Pathology & Laboratory Medicine Service - OEMs and Vendors: - No specific OEMs or commercial laboratory brands are named; all bidders must be accredited and CLIA-certified laboratories - Products/Services Requested: - Extensive menu of clinical and anatomic pathology diagnostic testing services, including: - Cytogenetic, molecular, and immunohistochemical tests (e.g., PD-L1 immunohistochemistry, Adalimumab Quantitative, Flow Cytometry, gene mutation analyses) - Over 100 distinct test types, with quantities ranging from 2 to 700 per test - Detailed line items with CPT codes and part numbers (see product line items) - Services include specimen preparation, storage, transportation, analytical testing, reporting, and consultative support - Contractor must provide all labor, supplies, equipment, IT, and customer service for tests not performed in-house - Unique or Notable Requirements: - Contractor and any subcontractor labs must be accredited by the College of American Pathologists (CAP) or the Joint Commission and hold valid CLIA certificates - Subcontractors must provide commitment letters and CLIA documentation - Emergency and after-hours specimen transport and testing may be required - Strict compliance with HIPAA, information security, and anti-discrimination standards - No product substitutions without prior VA approval - All-inclusive per-test pricing; quality assurance and customer service standards must be maintained - Contract Details: - Single-award, Firm-Fixed Price IDIQ contract - One-year base period with four one-year option periods - Minimum guarantee: $500; Maximum ceiling: $4,250,000 - Orders placed as needed throughout the contract period

Description

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. (ii) The solicitation number 36C26226Q0973 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 12 Acquisition of Commercial Products and Commercial Services and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award Indefinite-Delivery Indefinite-Quantity (IDIQ) contract. (iii) The provisions and clauses in this document are in effect through the Revolutionary FAR Overhaul (RFO). (iv) This solicitation intends to award a contract through full and open competition to a business associated with NAICS North American Industrial Classification System Code 621511 with a size standard of $41.5 Million. (v) See Attachment A Price Schedule for a list of line-item numbers, routes, and quantities. (vi) The Department of Veterans Affairs (VA) seeks to make an Indefinite-Delivery Indefinite-Quantity contract for reference lab services. See Attachment A Price Schedule and Attachment B - Statement of Work for a listing of route requirements and for a listing of Minimum Requirements (Salient Characteristics) and other requirements. Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. The technical specifications for this requirement are listed in Attachment B Statement of Work. The information provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the requested system that conforms to all requirements. SOLICITATION / CONTRACT ADMINISTRATION DATA SECTION A   GENERAL TERMS A.1 SOLICITATION / CONTRACT ADMINISTRATION DATA IDIQ ADMINISTRATION: All IDIQ administration matters shall be handled by the following individuals: OFFERER / CONTRACTOR: [Primary Contractor Contact]: [Company]: [Street Address]: [City, State, Zip]: [Phone number]: [Email address]: [UEI Number]: GOVERNMENT: Clift Domen, Contracting OfficerDepartment of Veterans AffairsNetwork 22 Contracting Office4811 Airport Plaza Drive Suite 600Long Beach, CA 90815562-766-2241; Clfit.Domen@va.gov OFFEROR REMITTANCE ADDRESS: All payments by the Government to the Offeror will be made in accordance with: [X] 52.232-34, Payment by Electronic Funds Transfer - Other than Central Offeror Registration, or [ ] 52.232-36, Payment by Third Party INVOICES: Invoices shall be submitted in arrears: Quarterly [] Semi-Annually [] Other [X] (Monthly) GOVERNMENT INVOICE ADDRESS: All invoices from the Offeror shall be submitted electronically to: https://us.tungsten-network.com/. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NODATE ________________________________________________ The above amendment section must be filled-out in the event that an Amendment(s) is sent to the offeror or posted to https://sam.gov/ and must be returned with the RFQ package. Failure to acknowledge amendment(s) may constitute the rejection of the offer. A.2 DESCRIPTION OF AGREEMENT INTENT: In the spirit of the Federal Acquisition Streamlining Act and pursuant to Federal Acquisition Regulation (FAR) Part 12 and FAR Part 16, the Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN) 22 establishes this Single Award Indefinite-Delivery Indefinite-Quantity contract for reference lab services described within this solicitation. In addition, as requirements change, facilities within VISN 22 may be added or deleted by supplemental agreement of the Government and the Contractor. TERM OF AGREEMENT: This IDIQ shall be a one (1) year base period plus four (4) optional one-year renewal periods which will be reviewed, at least, annually in accordance with FAR Part 12.201-1(e)(3)(v) to ensure the IDIQ terms are met, to assess current market conditions and to determine price reasonableness. Additional discounts may be requested by VISN 22 at any time. If the Contractor fails to perform in a manner satisfactory to the Contracting Officer (CO), this IDIQ may be canceled with a thirty (30) day written notice to the Contractor by the CO. PARTICIPATING FACILITIES: The following facilities currently within VISN 22, and future facilities that fall under the authority of VISN 22, may be added or deleted to this agreement with an exercise of a supplemental agreement between the Government and the Contractor. Carl T. Hayden VA Medical Center Phoenix VA Healthcare System (PVAHCS), 650 E. Indian School Rd., Phoenix, AZ 85012 IDIQ LIMITS: The guaranteed minimum award amount for this IDIQ contract is $500.00. The maximum aggregate value / ceiling of the orders that can be placed under this contract is $4,250,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum amount. IDIQ ORDERS: This IDIQ is a pricing agreement and does not obligate any funds. The Government is obligated only to the extent of authorized IDIQ Task Orders (TO) issued under the IDIQ by authorized individuals. TOs shall be identified by the IDIQ Number TBD and TO Number TBD. Any TOs issued during the effective term of this IDIQ shall be completed by the Contractor within the time specified in the TO, including all option years. All products ordered under TOs shall be subject to the terms and conditions of this IDIQ. The Contractor shall accept the price, terms and conditions of an issued TO as long as they do not conflict with the terms set forth in the IDIQ. TOs shall be limited to TBD per order. This amount is subject to change if additional facilities are added to the IDIQ within VISN 22. ORDERING METHOD: All orders shall be placed against valid TOs signed by the CO. The CO shall designate primary facility Point of Contacts (POCs), as necessary, which may coordinate delivery quantities and schedule via Electronic Data Interchange (EDI), telephone, facsimile, email or other written communication, identifying the products by number, quantity, purchase price, address for delivery, and any special instructions. IDIQ PROGRAM MANAGER: The Contractor shall provide a primary IDIQ program manager who shall be responsible for the performance of the work under the IDIQ. In addition, the program manager shall act as the main focal point of communication between the CO and the Contractor. The name of this person shall be designated in writing to the CO. The program manager shall have full authority to act on behalf of the Contractor on all contractual/IDIQ matters relating to daily operation of the IDIQ. Contact Name: Contact Title: Street Address: City, State, Zip: Direct Phone No.: Alt. Phone No.: Fax No.: Email address: ORDERING CONTACT: The Contractor shall list in the spaces below the name(s) and address(es) of customer service departments with whom the Government facilities shall place orders: Contact Name: Contact Title: Street Address: City, State, Zip: Direct Phone No.: Alt. Phone No.: Fax No.: Email address: Additional contact information can be added similarly. DELIVERY The Contractor shall deliver all supplies and services identified in the schedule to the locations identified in Section A.2.3, Participating Facilities. The delivery location is subject to change as required by the designated authority or authorized personnel at the receiving facility. The primary facility POC shall be required to notify the Contractor when delivery locations have been changed. All deliveries shall be accompanied by a delivery ticket or sales slip which shall contain: Contractor name, IDIQ number, TO number, VA obligation number, date of order, date of delivery, itemized list of products furnished, including product description and quantity shipped. All Pick-ups and deliveries vary from facility to facility, but many pick-up and delivery locations are open 24/7, or have extended business hours. As such, courier runs shall not be restricted to 8:00am-4:30pm, Monday-Friday schedule. In some cases, night, weekend, and holiday runs will be required. Specific times are required for multiple deliveries as defined in the statement of work. Emergency deliveries may be necessary on rare occasions and may occur outside of working hours from 4:30 p.m. to 8:00 a.m. local time. Under emergency occurrences, the Contractor shall deliver to the Government site in the most expeditious manner possible without additional cost to the Government, unless expedited shipping/delivery is approved by the primary facility POC, CO or other authorized individual. The Contractor shall provide an emergency point of contact, if different from the standard points of contacts. No product substitutions shall be made by Contractor without prior approval of the treating facilities primary Point of Contact. However, if substitution would further obligate the government, the Contractor shall have approval of a warranted Contracting Officer. PACKAGING All supplies shall be adequately packaged to prevent damage during shipping, handling and storage. Bags or packages shall be whole, intact, and not otherwise torn or damaged. Upon delivery, the Government shall examine all packages. The Contractor shall be required to replace unacceptable or damaged products at the Contractor's expense. INVOICING AND PAYMENT INFORMATION An itemized invoice shall be submitted at least monthly or upon expiration of this IDIQ, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets. Invoices shall be submitted to WWW.TUNGSTEN-NETWORK.COM in accordance with FAR Part 52.232-34, Payment by Electronic Funds Transfer and VAAR Part 852.232-72. The following information shall be listed on all invoices (Failure to comply may result in refusal of an invoice resulting in delayed payment at the fault of the Contractor): Facility's Name and address where service was provided IDIQ Number (e.g., 36C26221D0001) Task Order Number (e.g., 36C26221N0001) Obligation Number (e.g., 600-C17001) A Line Item breakdown of usage, e.g., Line item 1 GI Scope Lease: 1 MO at $400.00 Line item 4 GI Service Maintenance: 1 MO at $10.00 Period of time being invoiced IDIQ Holder's Internal Contract number (if applicable) Point of contact for concerns and questions, including name, phone number, and email IDIQ REVIEW: The Contractor shall conduct a complete IDIQ review with the CO/CS, at least annually and as requested by the CO/CS, to ensure the IDIQ terms and conditions are being met, analyze and project item ordering trends, and discuss all other actions within the scope of this IDIQ. (vii) Delivery Requirements: Place of Delivery: Department of Veterans AffairsPhoenix VA Healthcare System650 E Indian School RoadPhoenix, AZ 85012 Period of Performance/Delivery Timeframe: The period of performance will start shortly after award for a one (1) Year Base Period with the Government having the option to exercise four (4) one-year renewal periods in conjunction with FAR 52.217-9. Additional Delivery Requirements: Orders shall be made on an as needed basis throughout the period of performance not to exceed stated totals within the schedule without a supplemental agreement between the Contractor and Contracting Officer in accordance with FAR 52.212-4(c) and FAR 52.217-6. All shipping shall be inclusive of prices within the schedule and FOB Destination. (viii) The provision at 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this solicitation. Addendum: All offeror quotes for this solicitation must be received electronically through email no later than Friday, June 26th, 2026, 1:00 PM PDT. Ensure to reference solicitation number 36C26226Q0973 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than Wednesday, June 17th, 2026, 10:00 AM PDT. Offers shall be sent by email to Clift Domen at Clift.Domen@va.gov. Offerors shall submit the following via email: Pricing Offerors shall fill out all unlocked fill-ins/tabs of Attachment A conforming to requirements stated by the statement of work and the instructions below. Offerors shall complete column E of tabs 1 - 5 for unit prices. Offerors shall additionally complete columns G - I of tabs 1-5 if testing will be conducted by a subcontractor. Offeror shall provide the following Company information in Attachment A tabs 7 in column C: Company Name, Address, Telephone Number, Email, Point of Contact, UEI# SPECIAL STANDARDS OF RESPONSIBILITY To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, offerors are asked to provide the following information with their offer. Failure to include this information could result in a contracting officer's determination that an otherwise successful offeror is not eligible for contract award. SP1: Special Licensure. Offeror shall provide evidence that the laboratory performing the tests is licensed and/or accredited by the College of American Pathologists (CAP) or Joint Commission. SP2: Special Licensure. Offeror shall provide an unexpired copy of the Offeror's Clinical Laboratory Improvement Amendments (CLIA) Certificate of Accreditation that identifies the laboratory specialties/subspecialties that the Offeror is certified to perform and their effective date for each Offeror laboratory location at which the Offeror will perform the laboratory testing described in Attachment A. SP3: Special Licensure. For each subcontractor laboratory that the Offeror identifies to perform a test identified in Attachment A, Offeror shall provide a letter of commitment signed by the subcontractor, on the subcontractor's letterhead, that: (a) identifies each test that the subcontractor will perform for the Contractor; (b) states that the subcontractor will perform the identified test(s) if the Contractor is awarded a contract for this test; (c) states that the subcontractor holds a CLIA Certificate of Accreditation in the laboratory specialties/subspecialties required to perform each test for each laboratory location where the subcontractor will perform the test, and (d) Includes a copy of the subcontractor's CLIA certificate. (End of Provision) (ix) 52.212-2 Evaluation -- Commercial Products and Commercial Services, (Nov 2021) (a) Basis for Award. The Government will award a contract resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation offers the lowest price quotation, meets all minimum requirements in Attachment B, that is both responsive and responsible, and whose offered price is found to be reasonable. Price Alone is the sole evaluation factor. In addition to the Standard of Responsibility in FAR 9.104-1 and FAR 9.104-2, the following special standard of responsibility applies to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award: SP1: Special Licensure. This standard evaluates whether the laboratory is licensed and/or accredited by CAP or the Joint Commission. SP2: Special Licensure. This standard evaluates whether the offeror has provided an unexpired copy of the CLIA Certificate of Accreditation, identifying the laboratory specialties/subspecialties and effective date. SP3: Special Licensure. This standard evaluates whether the offeror has provided a letter of commitment from each subcontractor, identifying tests, stating performance intent, holding a CLIA certificate, and including a copy of the CLIA certificate. Evaluation Process: Offers will be evaluated by identifying the lowest-priced offer, determining if the price is reasonable, and then assessing responsibility. The process continues until a responsible offeror is identified or no acceptable offers remain. The Government may conduct discussions if deemed necessary, but generally intends to award without discussions. (b) Options. The Government will evaluate offers by adding total option prices to the base requirement. The Government may find offers unacceptable if options are unbalanced. Exercise of options is not guaranteed. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the acceptance period, shall result in a binding contract. The Government may accept an offer before the expiration time unless a withdrawal notice is received. (End of Provision) (x) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Products and Commercial Services, with this solicitation or ensure SAM.gov is updated with current information. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition. (xii) The following clauses also apply: 52.216-1 - Type of Contract (Apr 1984): The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation. 52.216-18 - Ordering (Aug 2020): Details about order placement and issuance. 52.216-19 - Order Limitations (Oct 1995): Details about minimum and maximum order quantities. 52.216-22 - Indefinite Quantity (Oct 1995): Details about the indefinite-quantity contract. 52.217-6 - Option for Increased Quantity (Mar 1989): The Government may increase the quantity at the unit price specified. 52.217-8 - Option to Extend Services (Nov 1999): The Government may require continued performance within specified limits. 52.217-9 - Option to Extend the Term of the Contract (Mar 2000): The Government may extend the contract term. 52.222-90 - Addressing DEI Discrimination by Federal Contractors (Apr 2026): Contractor's commitments regarding DEI activities. 852.273-75 - Security Requirements for Unclassified Information Technology Resources (Interim - October 2008): Security obligations. This contract incorporates clauses by reference, available at https://www.acquisition.gov/browse/index/far and https://www.va.gov/oal/library/vaar/. Additional clauses include 52.203-17, 52.204-13, 52.204-16, 52.209-6, 52.232-18, 52.232-33, 52.233-1, 52.233-3, 852.203-70, 852.222-71, 852.232-72, 52.252-1, 52.204-7, 52.204-16, 52.209-7, 52.217-5, 52.233-2, 852.233-70, 852.252-70, among others. Additional links: Veterans Affairs Website

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