SAM #HQ042326QE065

DFAS Cleveland Mailroom Equipment Lease, IMpb System, and Maintenance Services

This opportunity from the Defense Finance and Accounting Service (DFAS) Cleveland seeks a comprehensive mailroom equipment and maintenance solution for its facility. - Government Buyer: - Defense Finance and Accounting Service (DFAS), Cleveland Center, Mailroom - OEMs and Vendors Mentioned: - Pitney Bowes (incumbent equipment) - Products/Services Requested: - Lease-to-own of two new high-capacity digital mailing systems - Includes delivery, installation, configuration, and operator training - 60-month comprehensive warranty - USPS compliance, high throughput, integrated weighing, mail tracking, LAN connectivity - Intelligent Mail Package Barcode (IMpb) system - Barcode printers, at least five handheld scanners, camera system, PC workstations, interface software - Multi-carrier support (USPS, UPS, FedEx), tracking and sorting, compliance with carrier standards - Software integration and licenses for IMpb and mailing systems - Modem services for postage updates and secure connectivity - Maintenance and support for all new equipment and two existing Pitney Bowes Relay 7000 inserters - Preventative and corrective maintenance, software updates, OEM-equivalent parts, 24-hour on-site response - Operator training and technical support for government personnel - Unique or Notable Requirements: - Lease-to-own arrangement with monthly payments over 60 months - Maintenance for both new and existing (Pitney Bowes) equipment - All equipment and software must be USPS-compliant and support multi-carrier operations - Security compliance for all IT-connected systems - Firm-Fixed-Price contract, evaluated on Lowest Price Technically Acceptable (LPTA) basis - Delivery and installation required within 30 days of award - All services and equipment to be provided on-site at DFAS-Cleveland

Description

The Defense Finance and Accounting Service (DFAS) has a requirement for comprehensive mailroom equipment and maintenance solution to support operations at the DFAS-Cleveland facility. The Contractor shall provide all personnel, equipment, software, tools, and materials necessary to perform the following:

New Equipment Acquisition: Delivery, installation, configuration, and operator training for new, high-capacity digital mailing systems under a lease-to-own arrangement, inclusive of a comprehensive 60-month warranty. Incumbent Equipment Maintenance: Uninterrupted preventative and corrective maintenance, including software updates and parts, for the Government’s existing on-site Pitney Bowes mailroom equipment. 

Offerors are responsible for reviewing the Solicitation (SF 1449 HQ042326QE065), the attached SOW, and the Solicitation Instructions in their entirety. Quotations that fail to meet the Solicitation requirements may be determined unacceptable, will not be evaluated further, and will not be considered for award.

Quotations shall be received by email to Terri Davis at terri.l.davis34.civ@mail.mil and Miranda Rogers at miranda.y.rogers.civ@mail.mil by 4:00 PM EST on June 26, 2026.

Questions regarding this solicitation are due to Terri Davis at terri.l.davis34.civ@mail.mil and Miranda Rogers at miranda.y.rogers.civ@mail.mil by 4:00 PM EST on June 19, 2026. Questions will be answered at the discretion of the Contracting Officer.

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