SAM #36C24526Q0598

Replacement and Expansion of Nurse Call System for Washington DC VA Medical Center Mental Health Unit

This opportunity is for the replacement and expansion of the Nurse Call System in the 3DE wing of the Mental Health Unit at the Washington DC VA Medical Center. - Government Buyer: - U.S. Department of Veterans Affairs, Washington DC VA Medical Center, Contracting Office (90C) - OEMs and Vendors: - No specific OEMs or vendors are named; OEM authorization letter is required for all offers - Products/Services Requested: - Nurse Call System, including: - 19 waterproof, anti-ligature call buttons (meeting VHA Mental Health Facilities Design Guide and MHEOCC requirements) - 3 alarm panels (flush trim, tamper resistant, anti-ligature compliant) - 3 dome lights (flush trim, tamper resistant, anti-ligature compliant) - Installation and implementation by certified personnel (including rough-ins, cable runs, removal of existing equipment, patching, and sealing hardware) - Training for clinical staff/users by certified education professionals - Minimum 3-year workmanship warranty - Unique or Notable Requirements: - All hardware must be waterproof and anti-ligature, suitable for mental health facility use - Compliance with VHA Mental Health Facilities Design Guide and MHEOCC standards - OEM authorization letter and Buy American certification are mandatory - Installation must comply with ICRA levels 2 to 4 as required - Delivery and installation must be completed within 90 days of contract award

Description

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24526Q0596 Posted Date: Monday, June 15, 2026 Response Date: Tuesday, June 30, 2026 Product or Service Code: N063 Set Aside: Total Small Business Set-Aside NAICS Code: 334290, Other Communications Equipment Manufacturing. Contracting Office Address The Department of Veterans Affairs Network Contracting Office 5 Washington DC VA Medical Center 50 Irving Street Washington, DC 20422. Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items. RFO FAR 12.2 Solicitation, Evaluation, and Award for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation.

This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. This request for quotations (RFQ) is for single award. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334290, Other Communications Equipment Manufacturing with a small business size standard of 800 employees. Set-Aside: Total Small Business Set-Aside. SDVOSB s Offerors must be verified in the SBA Small Business Search Database: https://search.certifications.sba.gov/, at the time of receipt of quotes and at the time of award.

The Department of Veterans Affairs, Network Contracting Office 5, Washington DC VA Medical Center, 50 Irving Street NW, Washington DC 20422 is soliciting quotations from all businesses to provide Nurse Call System Brand Name or Equal to IAW SOW. Required features IAW SOW. at the VISN 05 facility listed below. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below.

All interested companies shall provide quotation(s) for the following: (See Attachments).

Place of Performance: VISN 05 Medical Center.

Washington DC VA Medical Center 50 Irving Street NW Washington, DC 20422

Hours of Operation:
The Washington DC VAMC requires the contractor to provide the requested items within 90 days after receiving receipt of award (ARO) from the contract award to the VA medical facility warehouse above during normal business hours from 8:00 AM to 3:30 PM (EST), Monday through Friday.

Government Responsibilities:

No Government Furnished Property (GFP) will be provided. The Government will provide access to areas and an escort when required by participating in Medical Center policy. The Government will provide applicable VA Polices, Handbooks, Guides, Regulations and Medical Center Memorandums The Government will unilaterally award Task Orders to fund the required services for each facility. The Contract Specialist for this contract will be:

Mohsin Abbas Mohsin.Abbas2@va.gov.

The Government Point of Contact for this Requirement will be:

VA POC: Maria Flores Email: Maria.Flores3@va.gov.

E. Price Schedule: The contractor must provide a price quote for each CLIN delineated in Attachment 2 to be considered for award.

** See Attachment 2: Price Quote Contract Line-Item Number (CLIN) Table **

F. Evaluation of Quotes: The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.

** See Details in 52.212-2 Evaluation Commercial Items **

Specific quote requirements are detailed in attached FAR 52.212-1 Instructions to Offerors Commercial Items .

Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with RFO 12.203 - Evaluation. See Details in 52.212-2. The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement.

Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote.

Once the Government determines there is/are a contractor(s) that can provide a product that meets(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues.

G. Clauses and Provisions: The clauses and provisions for this solicitation are found in Attachment S02 Attachment 1 RFQ 36C24526Q0442. The Clauses and Provisions provide additional information regarding the requirements for quote submission and evaluation.

This is an open-market combined synopsis/solicitation for supplies as defined herein.  The government intends to award firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Orders will then be placed against this contract. All quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s).

All quotations shall be sent via email to Mohsin Abbas, Contract Specialist, Mohsin.Abbas2 @va.gov . Submission shall be received no later than 3:00 PM EST on June 30, 2026. Late submissions shall not be accepted. FAR 52.212-1(f)(1), RFO 52.212-1(c)(1). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Mohsin Abbas, Mohsin.Abbas2@va.gov.

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