SAM #SP470326Q0055

Walkway Lighting Upgrade and Repairs at Defense Supply Center Richmond

This opportunity from the Defense Logistics Agency Installation Management Richmond seeks a contractor to upgrade pedestrian walkway lighting at the Defense Supply Center Richmond (DSCR). - Government Buyer: - Defense Logistics Agency (DLA), Installation Management Richmond - DLA Aviation, Business Operations - Project managed by Luis Ramos Martinez and Benjamin Maxwell - Products/Services Requested: - Installation of 20 new LED bollard lights (8" round, 42" high, black finish, 4000K color temperature, minimum 2000 lumens) - Construction of 20 concrete bases for bollard lights (Sono tube forms, 10-inch diameter, 3000 PSI, below frost line) - Installation of rigid electrical conduit and wiring for bollard lights and repaired poles - Dusk-to-dawn photocell control system for automatic lighting - Repair of 2 non-operational light poles near Building 34 (including new conduit and wiring) - Replacement of bulbs in approximately 13 existing light poles with new LED bulbs matching sidewalk light color - Provision of portable toilets for contractor personnel - Unique/Notable Requirements: - Contractor must have at least 5 years of commercial repair experience - All lighting must connect to the existing electrical panel - Technical specifications and samples must be submitted for approval - Small business set-aside under NAICS 238210 - Contractor must have a bona fide place of business within 125 miles of DSCR - Compliance with Department of Labor Wage Determination for Richmond, VA - No specific OEMs or part numbers are mentioned; contractors may propose suitable LED lighting products meeting the stated specifications. - Estimated contract value is between $25,000 and $100,000. - Period of performance is 90 days from Notice to Proceed, with a one-year warranty after final acceptance.

Description

Combined Synopsis/Solicitation for commercial goods and services IAW FAR part 12.

Defense Supply Center Richmond (DSCR) Walkway Light Repairs

This is a solicitation for construction prepared in accordance with the format in FAR Part 36, as supplemented with additional information included in this notice. The solicitation number SP4703-26-Q-0055 is issued as a request for quote (RFQ). The resulting contract will be a firm-fixed price award with a period of performance of 90 days after the Notice to Proceed.

1. OBJECTIVES The primary objective of this project is to enhance safety and visibility along the 400-foot pedestrian walkway located after the turnstile. This will be achieved by installing new LED bollard lights, upgrading existing pole lights to LED, and repairing non-operational light poles.

2. BACKGROUND Pedestrians have reported that the walkway is inadequately lit, creating a safety concern, particularly during the early morning hours. The project addresses these concerns by providing a comprehensive lighting solution. The project site includes a 400-foot walkway, existing decorative light poles, and approximately 100 old concrete bases that are no longer in use. All new lighting will be connected to the existing electrical panel located near the turnstile.

3. SPECIFIC REQUIREMENTS The contractor shall:

• Provide and install new LED bollard lights featuring an 8" round, 42" high design with a black finish, 4000K (Neutral White) color temperature and minimum output of 2000 lumens along the 400-foot walkway. Submit technical specifications, product cut sheets, and up to three samples of the proposed LED bollard fixture for customer review and approval prior to material procurement and installation.

• Install new concrete bases for the bollard lights using Sono tube concrete forms. The concrete bases shall be a minimum of 10 inches in diameter (at least 2 inches wider than the 8-inch bollard fixture) and must extend 2 inches above the finished ground level. The concrete shall have a minimum compressive strength of 3,000 PSI, be poured to a depth extending below the local frost line for stability, feature a smooth trowel finish with chamfered exposed edges, and utilize the manufacturer's exact anchor bolt templates. The contractor must ensure all concrete bases are installed at a consistent level elevation along the path so that all installed bollard lights are level and uniform in height with each other.

• Provide rigid electrical conduit for the cables, ensuring they are stubbed up exactly in the center of each concrete base to properly align with the bollard fixture. An open-trench inspection is required to verify the conduit depth meets requirements prior to backfilling; the contractor must provide a minimum of 2 days' notice to schedule this inspection. Once the inspection is passed and the trenches/holes are filled, the contractor shall tamp the surrounding soil and apply seed and straw.

• Space the new bollard lights every 20 feet, or according to the manufacturer's specifications, to maximize lighting and ensure optimal, consistent illumination. The concrete bases shall be installed with a setback of approximately 12 inches from the edge of the sidewalk to the face of the bollard light or manufacturer recommendation.

• Install a dusk-to-dawn photocell control system to automatically turn the new bollard lights on and off based on ambient light levels.

• Repair the two existing light poles that are currently non-operational. Install new conduit and wires connecting the existing light poles to the junction box located near Building 34. Page 3 of 51

• Replace the bulbs in all existing light poles with new LED bulbs to improve lighting quality. Match the color to sidewalk lights. There's approximately 13 light poles in the area of Building 34.

• Provide all necessary electrical conduit, wiring, and all other components from the new bollard lights to connect them to the existing breaker box located next to the turnstile. Picture is provided at the end of document.

• Provide portable toilets.

This acquisition is set-aside for 100% small businesses.  The North American Industry Classification System (NAICS) Code is 238210. The small business size standard is $19M.

Department of Labor Wage Determination based on location of the service provided (Richmond, VA). Partial proposals will not be accepted.

For an offer to be considered for award, the contractor must own, possess, or otherwise control a bona fide place of business from which mobilization occurs within 125 miles of Defense Supply Center Richmond. A bona fide place of business refers to a location where the offeror regularly maintains an office with at least one full-time employee. The offeror must include the address of this location in its bid.

Award will be made to the lowest priced, technically acceptable (LPTA) offeror that meets the requirements stated in the Statement of Work and the solicitation. Also refer to clauses and provisions included in this notice. Past performance will be considered a part of Technical Acceptability, and the Contracting Officer will pull contractor data from CPARS and SPRS.

The contractor must be registered in the System for Award Management (SAM) prior to award. If not already registered in SAM, go to the SAM website www.sam.gov to register prior to submitting your quote.

Acceptable method of quote or inquiries submission is Email to benjamin.maxwell@dla.mil.

A site visit will be held 24JUN26 @1000. See p.46 of SOW for DSCR map for location of DSCR meeting location and parking location. There is a map at the end of the SOW. You should see buildings 31 and 32 and a a parking lot on the image. Parking is next to building 31 and 32 right off of 6th Street. If the lot is filled, there is parallel parking along H road. Once it hits 1000 we will walk over to the walkway lights needing repair.

In order to attend the site visit interested parties MUST follow the instructions below no less than 5 business days prior to the site visit. This is to allow time for vetting by base security. Plan on arriving at DSCR an hour prior to the site visit time, as the processing time through the visitor center fluctuates. Follow the link below to register through DBIDS, and a QR code should be provided for each visitor. The QR codes MUST be emailed to the Project Manager, Luis A Ramos Martinez . The QR code MUST be emailed to the project manager as soon as possible due to the lengthy vetting process of approximately 5 business days. The project manager will also serve as the sponsor for site visit attendees.

A new system was implemented on 3 January 2023 to screen visitors and contractors for installation access at DSCR. The new system is designed to increase efficiencies, enhance the protection of personal information during the vetting process and eliminate the use of hard copy DLA Form 1815s. The new screening system will require visitors and contractors to pre-enroll in DBIDS (Defense Biometric Identification System). To begin the process, visitors and contractors will complete registration through the pre-enrollment website:

https://dbids-global-enroll.dmdc.mil.

Upon entry of their information, visiting personnel will be provided an electronic form to download, which will have an individualized barcode and alpha numeric code. The codes need to be sent to the visiting person’s sponsor. Once in receipt of the barcode, the sponsor will email Security and Emergency Services and provide the barcode and sponsorship information. Once the visitor/contractor is vetted and approved for installation access, Security & Emergency Services will notify the sponsor that the visitor/contractor can go to the DSCR Visitor Center to obtain his/her pass. At the Visitor Center, the visitor provides the barcode and code provided earlier in the process and completes the credentialing process.

See attached SOW for full requirement details. Parties interested in submitting a quote for this project are advised and expected to have reviewed the entire SOW prior to site visit attendance.

Questions are due on 26JUN26, end of day.

Submit questions via email to benjamin.maxwell@dla.mil.

Quotes are due 15JUL26, end of day.

The point of contact (POC) for this requirement is Benjamin Maxwell (benjamin.maxwell@dla.mil).

Reference Attachment 1 - Statement of Work (SOW) for additional work scope and details.

Period of Performance: 90 days from Notice to Proceed

MAGINITUDE OF CONSTRUCTION 

36.204 Disclosure of the magnitude of construction projects. | Acquisition.GOV

In accordance with FAR Part 36.204(b), the estimated Magnitude of Construction for this contract is between $25,000 and $100,000

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