Upper Arlington Ionwave #UA25-77

Upper Arlington RFP for Videography and Photography Services for City Events and Economic Development

The City of Upper Arlington, Ohio, is seeking a qualified vendor to provide professional videography and photography services to support city events, programs, and economic development projects. - Government Buyer: - City of Upper Arlington, Communications Division - Scope of Services: - Coverage of up to three city events or programs per month - Deliverables: 100-150 fully edited high-resolution photos per event - Same-day or next-day photo delivery - Fully edited event videos (approximately 12 minutes) with music, interviews, closed captions, and graphics, delivered within 5 business days - Coverage of up to two economic development projects per month - Deliverables: Minimum 100 fully edited high-resolution photos per project - Fully edited economic development videos (approximately 25 minutes) with music, interviews, closed captions, and graphics, delivered within 30 days - Videos must be provided in both standard and social media formats - Up to three rounds of edits permitted per video - Vendor must participate in virtual planning meetings and provide backup coverage options - All services, travel, and equipment must be included in a flat monthly rate - Notable Requirements: - Portfolio of relevant work and professional references required - Strict adherence to submission guidelines - No specific OEMs or proprietary equipment specified; open to qualified professional service providers - Contract Details: - Initial term of approximately one year, with an option to renew for an additional year - City may terminate with 30 days' notice

Description

The City of Upper Arlington is seeking proposals from qualified videographers and photographers to provide professional-quality media services. The selected vendor will produce videos and photography of City events, programs, services, and key community partnerships, serving as an extension of the City's Communications Division. The scope includes coverage of up to three City events/programs and two economic development projects per month, with specific deliverables for photography and video. The contract term is approximately one year starting March 1, 2026, with an option to renew for an additional year.

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