Upper Arlington Ionwave #UA26-6

Upper Arlington 2026 Tent, Table, and Chair Rental Services for Special Events

The City of Upper Arlington Parks & Recreation Department is seeking proposals for comprehensive tent, table, and chair rental services to support its 2026 special events at multiple locations in Upper Arlington, Ohio. - Government Buyer: - City of Upper Arlington Parks & Recreation Department - Products & Quantities: - 160 x 48" round tables - 60 x 6' banquet tables - 1,350 x white plastic chairs - 20 x 10' x 10' white high peak frame tents (weighted) - 5 x 20' x 20' white high peak frame tents (weighted) - 1 x 20' x 40' white high peak frame tent (weighted) - 1 x 40' x 80' white clear span/quick track tent (staked) - 60 x 8'x10' (or comparable) solid tent walls - 90 x tent weights (for 10x10 and 20x20 tents, water source provided) - 2 x fire extinguishers (minimum 2A:10B:C rating) - Services Requested: - Delivery, setup, teardown, and removal of all equipment for each event - Administration of tent permits for larger tents - Timely delivery and pickup, including after-hours and holiday service as needed - Notable Requirements: - All tents must be flame-resistant (certified to NFPA 701-2002 or equivalent) - Compliance with Ohio Fire Code anchorage requirements - Fire extinguishers required for tents larger than 20x20 - Vendors must have at least five years of relevant experience in the Columbus region - Proof of insurance and workers compensation required - References must be provided - No specific OEMs or brands mandated; focus is on service quality and safety compliance - City reserves right to cancel services with specified payment terms and may terminate for non-performance

Description

The City of Upper Arlington is seeking proposals from qualified firms to provide rental services for tents, tables, and chairs for the City's 2026 special events. The scope includes delivery, setup, teardown, and removal of equipment at various event locations. The contractor must comply with specific safety and permit requirements, including flame resistance certification for tents and fire extinguisher provisions. The City reserves the right to cancel services with specified payment terms and may terminate the contract for non-performance.

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