SAM #19MJ1926Q0003

Preventative Maintenance Services for HVAC and Potable Water Treatment Systems at U.S. Embassy Podgorica

The U.S. Embassy Podgorica, under the U.S. Department of State, is soliciting quotations for preventative maintenance services for its HVAC mechanical and potable water treatment systems at the New Embassy Compound. - Government Buyer: - U.S. Department of State, U.S. Embassy Podgorica, Contracting Officer: Karl Lohse - Products/Services Requested: - Annual preventative maintenance for one HVAC water treatment system and one potable water treatment system - Annual maintenance reports for each system - Comprehensive service includes all labor, materials, chemicals, testing, monitoring, reporting, and training - Contractor must adhere to U.S. and international standards for quality, safety, and environmental compliance - Repair and emergency services are not included in the base contract but rates must be provided - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Unique/Notable Requirements: - Firm-fixed price contract with a base year and four one-year option periods (up to five years total) - Contractor must provide all necessary resources and comply with strict quality assurance and safety standards - Registration in the SAM database is mandatory - Submission requirements include electronic delivery, English language, and adherence to file size limits

Description

Enclosed is a Request for Quotations (RFQ) for Preventative Maintenance Services for Water Treatment of HVAC Mechanical and Compound Potable Water Systems. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and e-mail it to PodgoricaSolicitations@state.gov.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Submit any questions regarding this solicitation in writing and in English exclusively. Email the questions to PodgoricaSolicitations@state.gov no later than 16:00h (local time/CEST) on June 25, 2026.

Questions will not be accepted after this date. Answers will be posted on SAM.gov where the solicitation is publicized. It is your responsibility to monitor the web page for any new information which may be posted until the solicitation response date.

Quotations are due by 16h (CEST) on July 14, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to PodgoricaSolicitations@state.gov, indicating the solicitation number: 19MJ1926Q0003. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Note: please provide financial and technical offer separately.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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