SAM #36C26026Q0749

Preventive Maintenance and Service for Eppendorf epMotion 5075 Systems at Boise VA Medical Center

This opportunity involves preventive maintenance and service for specialized laboratory equipment at a VA medical facility. - Government Buyer: - Department of Veterans Affairs - Network Contracting Office 20 (NCO 20) - Boise VA Medical Center - OEM Highlight: - Eppendorf is the required Original Equipment Manufacturer (OEM) - Products/Services Requested: - Preventive maintenance and service for two Eppendorf epMotion 5075 systems - All service, software, and replacement parts must be new, OEM-approved, and certified - No used, refurbished, remanufactured, or gray market items permitted - Unique/Notable Requirements: - Only OEM-certified technicians and parts are acceptable - Compliance with Eppendorf's terms and conditions is mandatory - Vendors must provide a letter of authorization from Eppendorf - Contract Structure: - Firm-fixed price contract - Base year plus four option years (potential five-year duration)

Description

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The intended contract is a firm-fixed price. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following in support of the Boise VA Medical Center, 500 Fort Street, Boise, ID 83702-4501. The Boise VA Medical Center has a need for a base plus four option year contract for preventive maintenance and service on two (2) Eppendorf epMotion 5075 units. No used, refurbished, or remanufactured equipment/parts shall be provided. This procurement requires service using new Original Equipment Manufacturer (OEM) parts only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. Technicians, software & replacement parts will be required to be original equipment manufacturer (OEM) approved & certified verified by letter of authorization from OEM. All service associated with the epMotion 5075 units shall be in accordance with the OEM terms and conditions. Should a set-aside be deemed appropriate, VAAR 852.219-75, VA Notice of Limitations on Subcontracting or FAR 52.219-14, Limitations on Subcontracting shall apply as prescribed. Full text of clauses available here: VAAR 852.219-75: https://www.va.gov/oal/library/vaar/vaar852.asp#85221975 FAR 52.219-14: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_219_14 Potential candidates having the capabilities necessary to provide the stated services at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Jennifer Robles at jennifer.robles1@va.gov no later than June 24, 2026, 1PM, Mountain Time. No telephone inquiries will be accepted. RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, SAM UEI, and business size; point of contact name, phone number, and e-mail address; whether services are presently offered on a current GSA Federal Supply Schedule contract, NASA SEWP, or any other Federal contract. NAICS Code 811210, $34.0 Million, is applicable to determine business size standard. Please indicate whether you are able to comply with the Limitations on Subcontracting should a set-aside be issued. Any questions or concerns may also be directed via email to Jennifer Robles at jennifer.robles1@va.gov. Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

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