SAM #36C26226Q0957

Preventative Maintenance and Support for Varian Linear Accelerator Systems at Long Beach VA

The Department of Veterans Affairs, Long Beach VA Healthcare System (LBVAHCS), is seeking preventative maintenance, inspection, repair, and software support services for its government-owned Linear Accelerator Systems. - Government Buyer: - Department of Veterans Affairs - Long Beach VA Healthcare System (LBVAHCS) - NCO 22 - Network Contracting - OEMs and Vendors: - Varian Medical Systems (OEM for TrueBeam and Clinac Trilogy linear accelerators, ARIA Radiation Oncology, ECLIPSE, and RGSC systems) - Products/Services Requested: - Preventative maintenance, inspection, and repair services for: - Varian TrueBeam Linear Accelerator Systems (serial numbers H194062 and H196609) - Varian Clinac Trilogy system - ARIA Radiation Oncology system - ECLIPSE system - RGSC system - Services include all necessary parts, labor, transportation, system updates and upgrades, software and operating system updates/upgrades, firmware patches, telephone and remote technical support, and corrective maintenance - Service Level Agreement with software support - Unique or Notable Requirements: - All services must adhere to OEM specifications and use only OEM-certified parts - OEM certification is required for service providers - 97% system uptime guarantee is mandated - Detailed reporting and documentation required for all maintenance and repairs - Contract includes a base year plus four one-year option periods (up to five years total)

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ.  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 8/26/2025. 

This solicitation is open to all business types.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34M.

The FSC/PSC is J065. 

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work.

The Long Beach Veterans Affairs Healthcare System (LBVAHCS) is seeking to purchase Preventative Maintenance, Inspection, and Repair Services (Including Software) for Government-Owned Linear Accelerator System.

The Government intends to award a base year and four one-year option periods to the Original Equipment Manufacturer if there are no viable alternatives. Please reference the Solicitation and all attachements for details.

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