SAM #75N98026Q00625

OMERO Plus Perpetual License and Maintenance Renewal for NIH/NCI (Sole Source to Glencoe Software)

This opportunity is for the renewal and maintenance of OMERO Plus software licenses and support for the National Institutes of Health (NIH), specifically the National Cancer Institute (NCI) Intramural Research Program. - Agency: Department of Health and Human Services (HHS), NIH, NCI - Sole source procurement to Glencoe Software, the exclusive commercial provider for OMERO Plus and related products - Products requested: - Two OMERO Plus Complete perpetual licenses (one on-premises, one AWS) - One OMERO-Segmentation Connector for Digital Pathology perpetual license - Services requested: - Annual Service Maintenance Agreements (SMAs) for each license and third-party annotation support - Option periods for annual renewals through 2030 - OMERO Plus is an open-source client/server image management system developed by the OME consortium - Glencoe Software holds exclusive rights for commercial licensing, support, warranty, and indemnity for OMERO and Bio-Formats - No other vendors are authorized to provide these licenses or support - Interested parties may submit capability statements for consideration - Period of performance: Base period from June 16, 2026, to May 31, 2027, with three annual option periods extending to May 31, 2030 - Estimated contract value likely ranges from $100,000 to $350,000 based on perpetual licenses and multi-year support - Key requirements: Perpetual licensing, annual maintenance, support for digital pathology, and annotation integration

Technical and business highlights: - Sole source justification under FAR Part 12 and 13 - Glencoe Software is the only commercial partner of the OME project - Licenses and support are critical for NCI's image management and digital pathology workflows - Multiple option years allow for continued maintenance and support - No competing vendors authorized for OMERO Plus commercial licensing

Description

NOTICE OF INTENT (NOI) – Glencoe Software

Product Service Code (PSC): 7A21

NAICS Code: 513210 Software Publishers - Size Standard $47M

Place of Performance: Bethesda, MD 20892, USA

Description

This is a Notice of Intent, not a request for quotation. No solicitation will be issued, and no quotations will be requested. The Department of Health and Human Services on behalf of the National Institute of Health (NIH), National Cancer Institute (NCI), intramural program (IRP), intends to award a firm-fixed-price contract to Glencoe Software, 800 Fifth Avenue, Suite 101-259, Seattle, WA 98104 for a base period from date of award to 5/31/2027 with three (3) 12- month option to renew periods for OMERO Plus Perpetual licenses.  These required licenses support an open-source client/server-based image management system developed by the Open Microscope Environment (OME) consortium and supported by Glencoe via a dual licensing agreement called OMERO Plus. 

This request is for the renewal of the perpetual licenses.  

Justification for Sole Source

Glencoe Software has the exclusive right to provide commercial licenses providing, guarantee, warranty, indemnity and contracted support for OMERO and Bio-Formats. If a customer does not license OMERO Plus and/or Bio-Formats from Glencoe, their only other alternative is to use open-source distributions, available under open-source licenses from the OME website. These licenses give full rights for running and customizing OMERO and Bio-Formats, but contain no guarantee, warranty, indemnity or contractually guaranteed support.

Glencoe Software is the only commercial partner of the OME project. No other entity is as closely tied to OME, interacts with OME on a daily basis, or has direct access to OME’s project and strategic planning. Glencoe Software maintains exclusive control over the design and supply of components specific to their SEM systems. OEM parts are not available through resellers.

Authority

This acquisition is being conducted under the policies of FAR Part 12 – Simplified Acquisition Procedures, FAR Part 12.102. For purchases not exceeding the Simplified Acquisition Threshold (SAT), contracting officers may solicit from a single source if determined that only one source is reasonably available. Contracts awarded under FAR Part 13 are exempt from the requirements of FAR Part 6 (Competition Requirements).

Submission of Capability Statements

Interested parties capable of providing the same or similar products or services must submit a Capability Statement electronically. Responses will be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete the proposed contract, based upon responses to this notice, is solely within the discretion of the Government.

Deadline: June 16, 2026, at 6:30 AM EST Submit to: Leah Hinson Contract Specialist Office of Mission Acquisition Support Email: leah.hinson@hhs.gov

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