SAM #36C25926Q0542

VA Community Living Center Specialized Medical Beds and Accessories Procurement, Miles City, MT

The Department of Veterans Affairs, Network Contracting Office 19, is seeking specialized medical beds and accessories for the VA Community Living Center in Miles City, MT. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 19 (NCO 19) - OEMs and Vendors: - Umano Medical (OEM for OOK SNOW beds and accessories) - Products/Services Requested: - 15 standard medical beds (Umano OOK SNOW, part number FL36OOK-SNOW) - 2 bariatric medical beds (part number 200-0000) - 15 standard mattresses (part number 303-M843508HS2FBBIL) - 7 standard bed control units with power cable (part number 303-MCU03NA115-BIL) - 8 standard trapeze systems (part number FA64504WG-TRI) - 15 standard removable patient controls (part number FA64509-TRI) - 17 docker cables (part number U-3527) - 2 bariatric mattresses (part number 303-M843508HS2FBBIL) - 1 bariatric bed control unit (part number 303-MCU03NA115-BIL) - 1 bariatric air mattress system (part number USTAOXIS-80X36X10DBIL) - 2 bariatric removable patient control units (part number FA64511-TRI) - 2 bariatric trapeze systems (part number 299-0100WG-RFI) - Services Requested: - Delivery and installation of all beds and accessories - Onsite, face-to-face training for nursing staff and biomedical engineering - Minimum 5-year warranty covering all parts and labor - Unique/Notable Requirements: - Brand name or equal requirement for Umano Medical OOK SNOW beds - Compliance with Buy American provisions - Submission of authorized distributor letter and technical documentation to prove compliance with salient characteristics - Firm-fixed price contract, set aside for small business concerns under NAICS 339113 - Warranty must cover normal wear and tear and unintentional negligence/misuse - Delivery and installation contingent on facility lease commencement; option to extend services up to 6 months may be exercised

Description

Request for Quote (RFQ) #: Community Living Center Specialized Medical Beds (36C25926Q0542) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 12:00pm MST, June 23rd, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, June 30th, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0542. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 339113 with a business size standard of 800 employees. This solicitation is 100% set-aside for small business concerns. List of Line Items; BRAND NAME OR EQUAL TO UMANO OOK SNOW MODELS Line Item Description MPN Brand Name or Equal Qty Unit Unit Price Total Price 0001 Standard Medical Bed FL36OOK-SNOW Brand Name or Equal 15 EA 0002 Standard Mattress 303-M843508HS2FBBIL Brand Name or Equal 15 EA 0003 Standard Bed Control Unit Power Cable 3 303-MCU03NA115-BIL Brand Name or Equal 7 EA 0004 Standard Trapeze System (Patient assist bar) FA64504WG-TRI Brand Name or Equal 8 EA 0005 Standard Removable Patient Controls 2 function; ½ hook FA64509-TRI Brand Name or Equal 15 EA 0006 Docker Cables U-3527 Brand Name or Equal 17 EA 0007 Bariatric Bed 200-0000 Brand Name or Equal 2 EA 0008 Bariatric Mattress 303-M843508HS2FBBIL Brand Name or Equal 2 EA 0009 Bariatric Bed Control Unit 303-MCU03NA115-BIL Brand Name or Equal 1 EA 0010 Bariatric Air Mattress System USTAOXIS-80X36X10DBIL Brand Name or Equal 1 EA 0012 Bariatric Removable Patient Control Unit 2 function; 1 hook FA64511-TRI Brand Name or Equal 2 EA 0013 Bariatric Trapeze System (Patient assist bar) 299-0100WG-RFI Brand Name or Equal 2 EA 0014 Warranty (Minimum 5 years) N/a Brand Name or Equal 1 EA 0015 Delivery and Installation N/a Brand Name or Equal 1 JB 0016 Onsite Training N/a Brand Name or Equal 1 JB Grand Total $ This requirement is being solicited as a Brand Name or Equal for the Umano Medical s brand OOK SNOW model bed (bariatric and regular) in accordance with the listed salient characteristics. Description of Requirements for the items and services to be acquired: Buy American Vendors are strongly encouraged to include quotes with (all) products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation. Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote in order to verify the Country of Origin (COO) of products included in their quote. FOB shall be destination Freight shall be added to the price of CLIN 0001 and not be its own line item Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote Quotes shall annotate the expected date of delivery to the specified location Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c). Failure to meet the salient characteristics below will result in the offeror's quote not being considered for award. Failure to provide the required documents or information (information documents, quote with accurate costs, delivery lead time, Buy American certificate, and/or authorized distributor letter) by the quote deadline will result in the offeror's quote not being considered for award. SALIENT CHARACTERISTICS: Standard Low Height Bed Systems (Qty 15) Weight capacity: 600 lbs.; four DC motors with battery backup Must be able to lower to a minimum height of 10 inches from the floor Bed design must not include any side rails OR shall be removable upon delivery and installation Flat deck; open architecture; central braking system with four corner pedals; 5 inch dual casters Integrated nurse and patient controls with lockout capability One step Trendelenburg; auto contour; manual CPR feature Backrest design that reduces patient migration, backrest angle indicator Integrated scale: three level bed exit detection; side view exit lights 120 V power system; quick disconnect power cord; auxiliary outlets and USB ports Connectivity capability for nurse call systems Patient assist bar (head of bed); adjustable bed length (80/84/90 inches) Wall protection bumpers; bed status monitoring (e.g., brake indicators) Touch screen control interface; imperial units Cleanable, durable finishes suitable for long term care use Bariatric Low Height Bed Systems (Qty 2) Weight capacity: 1,060 lbs Must be able to lower to a programmable minimum height (~11 inches) Bed design must not include any side rails OR be removable upon delivery and installation Integrated scale: three level bed exit detection; remote alarm connectivity Footboard mounted nurse controls with lockout; displayed Trendelenburg angle Liftable or removable deck covers for cleaning; one step Trendelenburg; vascular foot positioning Adjustable width range approximately 35-47 inches One touch clinical positioning (e.g., chair, 30° HOB, flat) Nightlights and side view exit lighting Connectivity for nurse call and room light activation Quick disconnect power cord, auxiliary outlets and pendant port Backrest design that reduces patient migration, backrest angle indicator Integrated length extension; wall bumpers; backup controls at foot end Touch screen user interface; imperial units Cleanable, durable finishes appropriate for bariatric care Accessories and Service Coverage: Shall include an extended, 5-year warranty on parts and labor for all bed systems (17 total) Seventeen (17) long term care support surfaces with stretch polyurethane covers and fire barriers Eight (8) support surface control units Ten (10) patient assist trapeze units (appropriate for both standard and bariatric beds) One (1) alternating pressure/low air loss mattress system with pump (adjustable lengths and widths) Seventeen (17) bed to nurse call connectivity cables Seventeen (17) removable patient control units Configuration of head siderail removal for 15 beds Must provide delivery, installation, and training STATEMENT OF WORK Montana VA Health Care System NEW VA Community Living Center (CLC) Activations Specialized Medical Beds Scope The Contractor shall provide new equipment along with inside delivery, installation, configuration, functional testing, training, documentation, and five years of parts and labor service coverage. Coordination of equipment placement, installation, and acceptance will be conducted in collaboration with Nursing and Biomedical Engineering at the CLC. The vendor will be required to come onsite to perform all maintenance and service activities covered under the service contract. Veteran safety and fall prevention: Integrated bed exit detection (three sensitivity levels), exit lighting, and nurse/patient control lockouts. Clinical efficiency: Integrated scale, features that reduce patient migration in bed, one touch clinical positioning, and connectivity for nurse call integration. Bariatric capability: Beds with weight capacities 1,060 lbs to support high acuity bariatric Veterans. Infection control and maintenance: Flat deck design, cleanable/removable deck covers, and open architecture to support cleaning and preventive maintenance. These features align with current VA patient safety and safe patient handling priorities in long term care environments. Delivery Information/ Location of Work 2300 Wilson St., Miles City, MT 59301 Vendor shall deliver and install beds at the new location contingent upon the start of the lease of the facility with the Government (approx. December 2026). To be discussed during post-award meeting Training Requirements Audience: Nursing staff and Biomedical Engineering Content: Bed operation, safety features, ergonomic use, bed exit settings and alarm routing, battery backup, emergency procedures, cleaning and preventive maintenance Vendor shall provide onsite, face-to-face training upon delivery and installation of the beds after scheduling a date and time with the VA POC in advance. Materials: Quick reference guides, user manuals, competency checklists; sign in sheets required Inspection and Acceptance Acceptance Team: Nursing leadership and Biomedical Engineering Acceptance Criteria: All items delivered match CLINs, quantities, and salient characteristics Functional testing completed, including verification of bed exit outputs through connectivity cables Software and control interface verified for correct operation Training completed; documentation provided Warranty and service documentation received Documentation Required: Contractor shall provide installation and testing reports and an acceptance checklist. Warranty (Minimum 5-years) The warranty shall be specialized/upgraded to cover all parts and labor for normal wear and tear as well as any damage resulting from unintentional negligence and misuse. The warranty would be a fixed cost (as listed in the final contract) in which additional costs will not be anticipated nor incurred without prior discussion and a fully executed modification prior to provision of services/supplies that would exceed the agreed costs for the line item. The standard manufacturer only warranty shall NOT be acceptable for this requirement. Contractor Performance Requirements The Contractor shall coordinate and manage all products and services including ordering, shipping, delivery, installation, configuration, and scheduling of on site education until final Government acceptance. The Contractor shall not provide services or items outside the scope of this SOW without written Contracting Officer approval. (End of Statement of Work) Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at: NEW VA Community Living Center (Moving ~December 2026) 2300 Wilson St., Miles City, MT 59301 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/: at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; (III) Delivery Lead Time; (IV) Buy American Certificate; and (V) Letter of Authorized Distributor (VAAR 852.212-71 (c), as applicable. Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the "equal" products, including "equal" products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II - Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III - Delivery Lead Time The offeror shall state the required number of calendar days to deliver the item, to include installation, if applicable. Volume IV - Buy American Certificate The offeror shall complete and submit the included 52.225-2 Buy American Certificate. Volume V - Letter of Authorized Distributor If the offeror is not an OEM, then the offeror shall submit a verifying authorization letter or other documents from the OEM consistent with the requirements of VAAR 852.212-71(c). Verifying letter must be from the OEM. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Technical capability or quality of the item offered to meet the Government requirement Price Delivery Lead Time Submission of Buy American Certificate Submission of Authorized Distributor Letter Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Delivery Lead Time: The Government will evaluate delivery lead time in addition to other evaluation factors specified above and select the quoter/offer whose bid is most advantageous to the Government. Submission of completed Buy American Certificate: The Government will evaluate the information provided in the completed Buy American Certificate for compliance with FAR Part 25. Priority may be given to products made in the US. Submission of Authorized Distributor Letter: Vendor eligibility will be determined in addition to other evaluation factors above by the submission of a proper OEM letter (see VAAR 852.212-71(c)) from the manufacturer of the products included in the quote. The Government may consider an award to other than the lowest priced quoter/offeror if it’s in the best interest of the Government. If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive. (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. Additional contract requirements or terms and conditions: 52.217-8 Option to Extend Services (NOV 1999): The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. 52.222-90 Addressing DEI Discrimination by Federal Contractors: Addressing DEI Discrimination by Federal Contractors (Deviation DATE). Definitions and obligations are detailed in the clause. 52.225-1 Buy American - Supplies: Definitions and requirements are detailed in the clause. Additional clauses and provisions are incorporated by reference, including but not limited to 52.203-6, 52.203-13, 52.203-17, 52.203-19, 52.204-9, 52.204-13, 52.209-6, 52.209-9, 52.209-10, 52.219-4, 52.219-6, 52.219-8, 52.219-9, 52.219-14, 52.219-16, 52.219-33, 52.222-3, 52.222-19, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-41, 52.222-42, 52.222-43, 52.222-44, 52.222-50, 52.222-51, 52.222-53, 52.222-54, 52.222-62, 52.223-9, 52.223-11, 52.223-12, 52.223-20, 52.223-21, 52.223-23, 52.224-3, 52.225-1, 52.225-3, 52.225-5, 52.225-19, 52.225-26, 52.226-4, 52.226-5, 52.226-8, 52.229-12, 52.232-29, 52.232-30, 52.232-33, 52.232-34, 52.232-36, 52.232-40, 52.232-90, 52.233-3, 52.233-4, 52.240-91, 52.240-92, 52.240-93, 52.244-6, 52.247-64, and their respective Alt I, II, etc., as applicable. Additional contract requirements include clauses such as 52.217-8, 52.222-90, and others as specified. Offers are due to stephanie.cahill@va.gov by 12:00pm MST, June 30th, 2026. Contact for information regarding the solicitation: Stephanie Cahill Email: Stephanie.Cahill@va.gov

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