Minnesota Supplier Systems #G0210-2000018411

Minnesota Solicits Venue and Event Services for 2026 & 2027 BCA ICAC and Human Trafficking Conferences

The State of Minnesota is seeking a venue and comprehensive event services for the Minnesota Bureau of Criminal Apprehension's 2026 and 2027 Internet Crimes Against Children (ICAC) and Human Trafficking Investigations Conferences. - Government Buyer: - State of Minnesota, Commissioner of Administration, Office of State Procurement (Admin/State Procurement) - Minnesota Bureau of Criminal Apprehension (BCA) - Products and Services Requested: - Venue within 35 miles of Brainerd, MN (excluding casinos), able to accommodate approximately 300 attendees per event - Lodging: - 5 single occupancy rooms for one night prior to each conference - 300 single occupancy rooms for two nights during each conference - Meeting and Event Spaces: - General session room for 300 attendees (classroom seating) - 4 breakout rooms (50 attendees each) - Registration area, exhibitor/vendor area (2 exhibitors), dining room, mothers room, prayer room - Tables, chairs, skirted tables, linens, electrical and Wi-Fi access for all spaces - Audio/Visual Equipment: - LCD projectors, large screens, wireless presenters - Microphones (handheld and lavalier), mixer systems, sound equipment - On-site technical support - Catering: - Continental and buffet breakfasts, lunches, dinners, morning and afternoon breaks, all-day beverage service for up to 300 attendees per day - Dietary accommodations required - Parking for attendees (pricing to be specified) - Shuttle services between lodging, conference facility, and parking if not co-located (at no additional cost) - Unique/Notable Requirements: - Venue must be within 35 miles of 422 Laurel Street, Brainerd, MN - All facilities (lodging, meeting, dining) must be within 1/4 mile of each other or shuttle service must be provided - Detailed room setup, AV, and catering specifications - Cancellation fees must be specified in U.S. currency - Contract term covers both 2026 and 2027 events, with possible 6-month extension - No specific OEMs or vendors are named; solicitation is open to qualified venues and service providers.

Description

This solicitation aims to establish a contract for the Minnesota Bureau of Criminal Apprehension's 2026 and 2027 conferences on Internet Crimes Against Children (ICAC) and Human Trafficking Investigations. The event requires a venue within 35 miles of 422 Laurel Street, Brainerd, MN, to accommodate approximately 300 attendees, including lodging, meals, meeting rooms, and A/V equipment. The 2026 conference dates are November 4-6, with lodging needed for 5 on November 3 and 300 on November 4-5. The 2027 conference dates are November 3-5, with lodging needed for 5 on November 2 and 300 on November 3-4. Questions must be submitted by June 25, 2026, and responses must be submitted electronically through the SWIFT portal.

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