Tarrant County Ionwave #F2026142

Annual Contract for Oils and Lubricants for Tarrant County Vehicles and Equipment

Tarrant County is seeking bids for an annual contract to supply a comprehensive range of oils and lubricants for its vehicles and equipment. - Government Buyer: - Tarrant County Purchasing Department, Fort Worth, TX - Senior Buyer: Mikaylah Darby - Products/Services Requested: - Wide variety of oils and lubricants, including: - Diesel exhaust fluid (drums, bottles, totes) - Motor oils (full synthetic, synthetic blend, multiple viscosities, bulk and drums) - Heavy duty engine oil (15W-40 synthetic blend, bulk and drums) - Hydraulic oils (46 AW, 68 AW, universal tractor, bulk and drums) - Transmission drivetrain oils (10W, 30 HD) - Antifreeze (red and orange, bulk and drums) - Gear oils (80W-140 synthetic, 80W90, Iso 220 EP) - Full synthetic automatic transmission fluid (bulk) - Tractor hydraulic fluid (bulk) - Mineral spirits, heat transfer fluid, concentrated windshield wash, and grease (various containers) - Quantities specified for each item (e.g., 1612 bulk units of heavy duty engine oil, 750 bulk units of tractor hydraulic fluid, 780 bottles of diesel exhaust fluid, etc.) - Unique/Notable Requirements: - All products must meet current API, ILSAC, or equivalent industry standards - No reconditioned products allowed - Vendors must provide product specification sheets - Timely delivery required: within 5 business days for standard orders, 48 hours for emergencies - Pickup of empty drum containers included at no extra charge - Contract open to cooperative purchasing by other government entities - Compliance with Tarrant County's Historically Underutilized Business (HUB) policy - Criminal background checks required for vendor personnel accessing county data or secure facilities - Strict information security requirements for any hosted or cloud IT solutions (data residency, breach notification, audit rights, etc.) - No specific OEMs or brands are mandated, allowing for multiple manufacturers to compete

Description

This solicitation is an Invitation for Bid issued by Tarrant County for an annual contract to purchase oil and lubrication products for vehicles and equipment. The contract term is twelve months with the option to renew for two additional twelve-month periods. Vendors must provide products meeting industry standards and ensure delivery within specified timeframes. The contract includes requirements for product quality, delivery, pricing, and vendor qualifications.

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