CanadaBuys #26-0263

CRTC Solicitation for Audiovisual Services for Hybrid Public Hearing in Calgary

This opportunity involves the Canadian Radio-television and Telecommunications Commission (CRTC) seeking comprehensive audiovisual services for a hybrid public hearing in Calgary, Alberta. - Government Buyer: - Canadian Radio-television and Telecommunications Commission (CRTC), Public Hearings sector, headquartered in Gatineau, Quebec - OEMs and Vendors Invited: - LMB Interpretation Systems and Services Inc. - Inland Audio Visual Limited - SW Audio Visual - Western Proshow Audio Visual - Pater Audio Inc. - Duoson Multimedia - Encore Canada - Bespoke Audio Visual - Baldwin Audio Visual Rentals - Quest Audio Visual Inc. - Solotech - Electronic Language Communications Ltd - Global Audiovisual - Products/Services Requested: - Audiovisual services for a hybrid public hearing, including installation, setup, testing, operation, webcasting, and dismantling of audio, video, and simultaneous interpretation equipment - Simultaneous interpretation and closed captioning in English and French - Live streaming and Zoom integration - Equipment: 21 wired microphones, ISO-compliant interpretation booth/system, professional speakers, media boxes, HD cameras (minimum 3 with operator), TVs (minimum 4, 55-inch or larger), laptops for presentations and closed captioning, power bars and extension cords, USB sticks for daily audio recording - Minimum of five onsite technicians for technical support - Unique/Notable Requirements: - Simultaneous interpretation system must comply with ISO 4043:2016 and ISO 20109:2016 - Minimum of five technicians onsite during hearing days - Corporate security screening (Designated Organization Screening) and personnel reliability clearance required - Support for up to 100 participants, both in-person and virtual - Daily full audio recordings provided to CRTC - No specific product part numbers; focus is on service delivery and equipment standards

Description

This solicitation is issued by the Canadian Radio-television and Telecommunications Commission (CRTC) to procure audiovisual services for a hybrid public hearing scheduled from January 12 to 22, 2027, with setup on January 10 and testing on January 11, 2027. The hearing will be held at the Best Western Premier Calgary Plaza Hotel & Conference Centre in Calgary, Alberta, and will accommodate up to 100 participants virtually or in person, with simultaneous interpretation and closed captioning in English and French. The contract requires installation, setup, testing, operation, webcasting, and dismantling of audiovisual and simultaneous interpretation equipment, with a minimum of five technicians on site. The final number of hearing days will be confirmed in October 2026, and invoicing will be based on actual days confirmed.

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