Texas DIR/ESBD #580-27-RFO-0005

TWDB Solicits Webcasting, Hosting, and Archiving Services for Public Meetings

The Texas Water Development Board (TWDB) is seeking a contractor to provide comprehensive webcasting services for its public meetings. - Government Buyer: - Texas Water Development Board (TWDB) - Contact: Myra Martin, CTCD, CTCM - Services Requested: - Live and/or delayed webcasting of approximately 15-18 public meetings annually - 3-camera HD video coverage with onsite audio/video technician support - Encoding hardware/software and cloud-hosted platform for live streaming and archiving - ADA-compliant video archives available within 24 hours of meetings - Agenda-indexed video clips delivered within 48 hours - Closed captioning compliant with Section 508 and Texas accessibility standards - Continuous service availability and disaster recovery plan - Technical support for all services - Compliance with Texas records retention laws - Notable Requirements: - All services must be accessible and meet federal and state accessibility standards - Contractor must ensure disaster recovery and continuous public access - Maximum contract value is $98,000 for a two-year term - No specific OEMs or vendors are named in the solicitation.

Description

The Texas Water Development Board (TWDB) is soliciting offers for web-based live streaming, hosting, archiving, and public access services to support statutory transparency requirements for public hearings and meetings held by the TWDB in Austin, Texas or other locations within Texas. The services include cloud-hosted webcasting and archival platforms to provide live internet video broadcasting and archiving of designated public hearings and meetings, ensuring continuous public availability, ease of access, and long-term retention of meeting records. The project value is approximately $98,000 and requires dual CTCD/CTCM certification. The solicitation encourages qualified respondents to submit detailed proposals for these services.

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