SAM #W912TF26QA018

Procurement of Wireless Automated Hearing Test Systems and OEM-Compatible Headsets for NH Air National Guard

The NH Air National Guard is seeking to procure additional Wireless Automated Hearing Test Systems (WAHTS) and compatible mobile audiometry headsets. - Government Buyer: - Department of Defense, Department of the Army, National Guard Bureau, USPFO NH PROCUREMENT - Office: USPFO-NH JCO - Products/Services Requested: - Four Wireless Automated Hearing Test Systems (WAHTS), brand name only - Each system includes: - Mobile audiology headset - Tablet with wifi/internet capabilities - Calibration output check fixture - Micro USB chargers and cables - Quick start guide - Padded, durable, rugged, protective case - Must support audiometric testing and hearing protector fit testing - 8-hour battery life - Attenuation range: 32-40 dB (octave bands 250-8000 Hz) - Hearing tests <11 minutes; fit tests <6 minutes - Includes shipping, handling, and 12 months software access - Additional mobile hearing headsets compatible with WAHTS, restricted to the original equipment manufacturer for calibration and software integration - OEMs and Vendors: - No specific OEMs or part numbers listed, but procurement is restricted to the original equipment manufacturer (brand name only) - Unique/Notable Requirements: - Brand name only; must be compatible with existing WAHTS systems - Acoustic calibration and software integration required - Small business set-aside under NAICS 334510 - Firm fixed price contract - Shipping, handling, and software access included

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.  The solicitation number is W912TF26QA018 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing, a small business size standard of 1250 EMP.  This requirement is 100% set aside for small business, and only qualified vendors may submit quotes. The solicitation will start on the date this solicitation is posted and will end on 26 June 2026, 4:00PM. Eastern Time. Free On Board (FOB) Destination shall be required to 1 Minuteman Way BLDG M, Concord NH, 03301. The Government intends to award a Firm-Fixed Price (FFP) contract.

The NH Air National Guard requires the following items:  

CLIN 0001: Wireless Automated Hearing Test System AC (WAHTS)  (QTY= 4 EA)

BRAND NAME ONLY see attached J&A for rationale of brand name requirement.

Must meet the following salient characteristics:

Includes mobile audiology headset, tablet with wifi/internet capabilities, calibration output check fixture, with micro USB chargers and cables, and quick start guide all bundled in a padded, durable, rugged, and protective case. Headset and tablet need to maintain 8 full hours of a charge. Mobile headset needs to have a tablet to operate the headset. Headset/tablet must be capable of doing multiple test procedures including: Audiometric testing and hearing protector fit testing. High attenuation range should be 32-40 dB for octave bands ranging 250-8000 Hz. Hearing tests need to take less than 11 minutes and fit testing need to be less than 6 minutes. Shipping, handling, and 12 months of software access should be included in total cost.

Interested parties should see “Instructions to Offers” in the Provisions and Clauses document for details on how to submit your quotes (IAW 52.212-1)

See Addendum to FAR 52.212-2 (attachment) for a description on how the Government intends to evaluate your quotes

Quotes must be valid for sixty (60) days. 

All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 19 June 2026 to Joseph Jeddrey at joseph.w.jeddrey.civ@army.mil and Richard Trafton at richard.c.trafton.civ@army.mil Telephone inquiries will not be accepted. If the Government responses to technical questions affect any portion of the solicitation then an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF26QA018. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF26QA018 or Company XXXXX Question Regarding Solicitation Number W912TF26QA018.

This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

Registration must be "ACTIVE" at the time of award.

See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation

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