SAM #FA440726QDW01

Comprehensive Elevator and Lift Maintenance Services at Scott Air Force Base

The U.S. Air Force, specifically the 375th Contracting Squadron and 375th Civil Engineer Squadron at Scott Air Force Base, Illinois, is seeking a contractor for comprehensive maintenance, repair, and inspection services for 32 Vertical Transportation Equipment (VTE) units, including elevators, ADA lifts, chair lifts, and stair lifts. - Government Buyer: - U.S. Air Force, 375th Contracting Squadron (Scott AFB) - 375th Civil Engineer Squadron (CEOES) - OEMs and Vendors: - Kone - ThyssenKrupp - Otis - Bruno - Lift-Avator - Bella - Schindler - Long - Canton - Motion Control - Haughton - Garaventa - Savaria - Products/Services Requested: - Maintenance, repair, and inspection of 32 VTE units (elevators, lifts, chair lifts, stair lifts) - ADA Lifts (3 units, Lift-Avator and Bella, 750 lbs capacity) - Hydraulic Elevators (15 units, multiple OEMs, 2500–4500 lbs capacity) - Outdoor Chair Lifts (3 units, Garaventa and Savaria, 750 lbs capacity) - Indoor Stair Lifts (4 units, Bruno, 350 lbs capacity) - Traction Elevators (6 units, Kone, ThyssenKrupp, Otis, 2000–5000 lbs capacity) - Monthly preventive maintenance, routine and emergency repairs, annual and 5-year safety tests - Use of OEM parts for repairs and maintenance - Over and above actions and reimbursable parts handled via task orders - Unique/Notable Requirements: - Compliance with ASME A17.1-2022 safety standards and other applicable codes - Minimum 98% VTE availability rate - Strict emergency response times and quality control program - Contractor must provide all personnel, tools, equipment, materials, and supervision - Excludes catastrophic repairs and modernizations (handled separately) - Set aside for small businesses under NAICS code 238290 - Performance evaluated monthly; labor reporting required annually

Description

Description: The 375th Contracting Squadron at Scott Air Force Base, IL, is issuing this Request for Quotation (RFQ) for full-service maintenance, repair, and inspection of thirty-two (32) Vertical Transportation Equipment (VTE) units across the installation.

The contractor shall provide all personnel, equipment, specialized tools, materials, supervision, and non-personal services necessary to ensure continuous, safe, and reliable operation of the VTE. Performance must be executed in strict accordance with the attached Performance Work Statement (PWS) and stringent industry standards, specifically ASME A17.1 (Safety Code for Elevators and Escalators).

Key Requirements Include:

Monthly preventive maintenance and routine repair. Execution of all required safety tests (including annual and 5-year certifications). Strict emergency response times (24-hour routine, 2-hour on-duty emergency, 3-hour off-duty emergency). Maintenance of a minimum 98% overall VTE availability rate.

Contract Vehicle: The Government intends to award a single Requirements Contract with a five (5) year ordering period. Immediately following the award of the overarching contract, an initial Firm-Fixed-Price (FFP) Task Order will be issued covering a Base Year plus four (4) Option Years for routine VTE maintenance, repair, and inspections. Unforeseen "Over and Above" repairs and parts will be executed via separate, as-needed FFP Task Orders against the Requirements Contract.

Set-Aside: This acquisition is solicited as a 100% Total Small Business Set-Aside under NAICS code 238290 (Other Building Equipment Contractors), with a small business size standard of $22.0M.

Evaluation Methodology: Award will be made on a Best Value Tradeoff basis considering Technical Acceptability, Past Performance, and Price. The evaluation will be conducted sequentially: all quotes will first be evaluated for Technical acceptability on an Acceptable/Unacceptable basis. All technically acceptable offerors will then receive a full Past Performance evaluation. For the final tradeoff decision, Past Performance is considered significantly more important than Technical and Price combined.

Site Visit: A site visit will be held on 25 June 2026 at 9:00 AM CST. Due to processing times, vendors are encouraged to arrive at the Scott AFB Visitor Center early to ensure they receive their pass in time for the start. Please see the attached RFQ for registration instructions.

Important Dates:

Site Visit: 25 June 2026 at 9:00 AM CST. Questions Due: 02 July 2026 at 9:00 AM CST. Quotes Due: 14 July 2026 at 9:00 AM CST.

Please refer to the attached RFQ document and Performance Work Statement (PWS) for complete submission instructions, evaluation criteria, and technical requirements. All questions and quotes must be submitted via email to the primary and secondary points of contact listed in the RFQ.

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