SAM #36C26126Q0819

Fire Door Inspection, Certification, Maintenance, and Repair Services for VA Palo Alto Health Care System

This opportunity seeks qualified contractors to provide comprehensive fire door inspection, certification, preventative maintenance, and repair services for the Veterans Affairs Palo Alto Health Care System (VAPAHCS), covering facilities in Palo Alto, Menlo Park, and Livermore, California. - Government Buyer: - United States Department of Veterans Affairs - Veterans Affairs Palo Alto Health Care System (VAPAHCS) - Scope of Services: - Annual inspection, certification, and preventative maintenance for approximately 750 fire and smoke doors, including hatches and chute doors - Service types and estimated annual quantities: - 400 single doors - 150 double doors - 100 double automatic doors - 80 double doors with magnetic hold open devices - 20 hatches and chutes - 24 roll-up door sections (with drop tests) - 500–750 fully burdened labor hours for repairs per year - Unscheduled maintenance and repair services, including emergency response, with labor and OEM parts as needed - Key Requirements: - Compliance with National Fire Protection Association (NFPA) standards - Use of certified technicians for all inspections and repairs - Detailed reporting, including affixing inspection labels and updating door inventory with manufacturer serial numbers - Warranty on labor and parts - Safety compliance and adherence to VA-specific protocols - Contract Structure: - Base year plus four one-year option periods (total of five years) - OEMs and Vendors: - No specific OEMs or vendors are named; contractors must be able to service a variety of fire and smoke door brands - Notable Requirements: - Contractors must demonstrate relevant experience and capability - Compliance with limitations on subcontracting per FAR regulations - Pricing to be submitted via an informational pricing sheet

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 541350 Building Inspection Services, and the small business size standard is $11.5 Million. The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information for contractors providing preventative maintenance and services for fire door annual inspections, certification and preventative maintenance in accordance with the Performance Work Statement for the VA Palo Alto Health Care System (VAPAHCS). A description of services is in the attached Performance Work Statement (DRAFT). Brief Description of Services See attached Performance Work Statement (DRAFT). Capability Statement All interested contractors must respond by email to Gary.Christensen@va.gov before 10:00 A.M. PDT on 06/23/2026. Please answer the following questions when responding: What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.)

      a. If SDVOSB or VOSB, are you registered with the Small Business Administration?  
         Veteran Small Business Certification (sba.gov) 

Provide Company s legal name along with Unique Entity ID (SAM) number.

Primary point of contact, including phone number and e-mail address.

Capabilities Statement/ Evidence/ Certifications which demonstrates that your company possesses the ability to perform the services required in the Performance Work Statement (DRAFT).

Describe experience in providing services as described in the attached Performance Work Statement (DRAFT).

List other Projects (Government and Commercial) that are similar in scope and size. Please include contract number (if for Federal Government).

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html

7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?

7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel?

7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?

GSA Contract Number, if applicable.

Fill out the attached informational price estimate: Informational Pricing Fire Doors PALO ALTO excel sheet

*Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source. RFQ number 36C26126Q0819 has been assigned and should be referenced on all correspondence regarding this announcement. The Government will use this information when determining its business type decision.
This synopsis is not to be construed as a commitment by the Government, and no contract will be awarded as a direct result of this Sources Sought announcement.
Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/ To become a Certified VOSB or SDVOSB, visit https://veterans.certify.sba.gov/.

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