Vienna Town Opengov #RFP 26-13

Vienna seeks cloud-based plan review and project management software platform

The Town of Vienna Planning & Zoning Department is seeking a secure, cloud-based plan review and project management software platform to modernize its planning, zoning, and site development permit processes. - Government Buyer: - Town of Vienna, Planning & Zoning Department (Fairfax County, VA) - Products/Services Requested: - Cloud-based software platform for electronic submission, review, tracking, and case management of planning, zoning, and site development permits - Must support multi-department concurrent reviews, workflow management, bond and inspection tracking, and public access features - Includes software acquisition, configuration, implementation, data mapping/migration, training, and ongoing support - Key Requirements: - Electronic plan review and workflow configurability - Security certifications and user-friendly interfaces - Coordination with advisory boards and decision-making bodies for workflow tracking and documentation - Lifecycle management from initial submission through project completion, including bond management and inspections - Reporting capabilities for performance monitoring and process improvement - Access for internal staff, external applicants, and public viewers with appropriate content limitations - Optional integration or data exchange with Fairfax County systems - Structured implementation plan and staffing continuity required - OEMs and Vendors: - No specific OEMs or vendors are named; solicitation is open to qualified firms with existing platform architectures - Period of Performance: - Initial contract term of five years, with up to three optional five-year renewals (potential total of 20 years) - Price adjustments allowed at renewal based on CPI-U changes

Description

The Town of Vienna is seeking proposals from qualified firms to provide a secure, cloud-based software platform that manages applications for planning, zoning, and site development permits. The system should facilitate electronic submission, review, tracking, and case management, including reviewer comments, approvals/denials, workflow functions, and coordination with various advisory bodies. The software must support internal workflows and external interactions from initial submission through project completion, including bond management, inspections, and final close-out. The proposal should include software acquisition, configuration, implementation, data migration, training, and ongoing support.

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