Texas DIR/ESBD #2026-022

City of Waco Solicits Bids for Municipal HVAC Filter Supply and Replacement

The City of Waco, Texas is soliciting bids for a comprehensive HVAC filter replacement contract for municipal buildings. - Government Buyer: - City of Waco, Texas - Purchasing Services Office, managed by Kasey Gamblin, Purchasing Manager - Products/Services Requested: - Supply and replacement of a wide range of MERV 8 rated HVAC filters (pleated and poly types) in various sizes - Estimated annual quantities specified for each filter size and type (e.g., 2,420 units of 16x25x2 pleated filters, 2,872 units of 20x24x2 pleated filters, 1,088 units of 20x20x2 pleated filters, etc.) - HVAC filter replacement service, including removal/disposal of used filters, monthly reporting, and emergency response within 2 hours - Unique/Notable Requirements: - All filters must meet or exceed MERV 8 rating - Certified personnel required; background checks for controlled facilities - Adherence to safety and operational protocols - Contractor responsible for maintaining equipment operation and providing documentation of filter compliance - Pricing is unit-based per filter replaced; no advance payments - Contract includes an initial 2-year term with three 1-year renewal options - OEMs and Vendors: - No specific OEMs or brands are named; open to all qualified filter manufacturers meeting MERV 8 standards - Emphasis on industry-standard, energy-efficient, and eco-friendly products

Description

The City of Waco is soliciting bids for the provision and replacement of filters on building HVAC units according to a specified schedule. All filters must meet or exceed a Minimum Efficiency Reporting Value (MERV) rating of 8 to ensure optimal indoor air quality and system performance. Bidders are required to provide documentation certifying compliance with these standards. The solicitation encourages the use of eco-friendly and energy-efficient products and services where possible.

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