Texas DIR/ESBD #26R0012764

Texas DPS Utility Invoice Processing Services Solicitation

This opportunity from the Texas Department of Public Safety (DPS) seeks a contractor for Utility Invoice Processing Services across multiple highway districts. - Government Buyer: - Texas Department of Public Safety (DPS), Agency 405 - Contact: Ruben Reyes - Scope of Services: - Digital imaging of paper utility invoices - Compliance stamping per State prompt payment law - Receipt verification and data validation - Exception management for invoice discrepancies - Delivery of validated electronic accounts payable files - Hosting a secure web-based application for invoice data - Daily CSV file transmission for integration with DPS's CAPPS system - Requirements: - Vendors must have dual CTCD/CTCM certification - Compliance with DPS security protocols and Texas state HUB requirements - No minimum payment guarantees; strict adherence to specifications - Experience verification and adherence to state and federal regulations - Contract Details: - Three-year term with a possible six-month extension - No changes to terms or pricing after award or during renewal - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Attachments: - Vendor registration, direct deposit authorization, W-9 certification, security addendum for criminal justice information services

Description

The Department of Public Safety (DPS) of Texas is soliciting proposals from qualified firms to establish a contract for Utility Invoice Processing Services. The contract involves processing utility invoices and includes multiple highway districts across Texas. The solicitation requires dual CTCD/CTCM certification and responses must be submitted electronically by June 24, 2026, at 5:00 PM.

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