North Carolina eVP #63-KGS1147280R1

NC State University Event Rental Equipment and Support Services (REBID)

NC State University is seeking proposals to establish a pool of pre-qualified suppliers for event rental equipment and support services, with a special focus on Athletics and Football Operations. - Government Buyer: - NC State University, Procurement Services Department - OEMs and Vendors: - No specific OEMs or manufacturers are named in the solicitation - Products/Services Requested: - Event rental equipment including: - Tents (frame, pole, clearspan, canopies; sizes 10x10, 10x20, 20x20, with sidewalls) - Staging and flooring (portable staging, risers, subflooring, dance floors, ADA-compliant ramps) - Seating and furniture (folding chairs, bleachers, tables, linens, podiums) - Power and lighting (generators, distribution panels, cabling, site lighting, AC/HVAC units) - Barricades and crowd control (fencing, stanchions, signage supports) - Miscellaneous support equipment (climate control units, misting fans, patio heaters, French doors) - On-site technicians for event support - Services include: - Delivery, setup, maintenance, and removal of rental equipment - On-site management and safety compliance - Rapid response for urgent setup/teardown (within 5 hours for setup, 3 hours for teardown for Football Operations) - Unique or Notable Requirements: - Establishment of a supplier pool for as-needed event support - Designation of a primary supplier for Football Operations - No guaranteed minimum or maximum volume of work - Rapid response times required for certain events - Contract term is one year with up to four one-year extensions (up to five years total)

Description

North Carolina State University is seeking to establish a convenience contract with qualified suppliers to provide event rental equipment and related support services. The University intends to establish a pre-qualified pool of suppliers for use across campus, support a wide range of University events and operational needs, and designate one Primary Supplier for Football Operations. This contract will be used on an as-needed basis with no minimum or maximum volume of work guaranteed.

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