Tennessee Technological University Tntech #RFP_Mail_and_Print_Final

Tennessee Technological University Mail and Print Services Contract

Tennessee Technological University is seeking a qualified contractor to provide comprehensive Mail and Print Services for its main campus and extension offices. - Government Buyer: - Tennessee Technological University, Purchasing & Contracts Office - Contact: Janice Scarlett, Interim Director for Purchasing & Contracts - Scope of Services: - Mail Services: - Daily collection, processing, storage, and delivery of departmental mail for approximately 140 internal stops - Handling of USPS domestic/international mail, bulk packages, express mail, Business Reply Mail, postage due, and interdepartmental mail - Student postal and retail mail services, with potential installation of locker banks and self-service kiosks - Service hours: Monday–Friday, 8:00am–5:30pm - Print Services: - Operation of a full-service, staffed Print Center using university-owned equipment - High-volume print production, finishing, bindery, print preparation, and packaging - Pick-up and delivery of print jobs, including bulk mail and fulfillment for university departments - Online PCI-compliant print storefront for job submission - Staffing: At least four press operators, Monday–Friday, 8:00am–4:30pm - Contractor must provide one SUV for operational deliveries - Unique/Notable Requirements: - Contractor must comply with university branding and customer service standards - All services must be performed on-site with dedicated personnel - Encouragement of participation from small, minority, women, and service-disabled veteran owned businesses - No specific OEMs, part numbers, or product quantities are specified; contractor will use university-owned print equipment - Contract term is up to 5 years, with firm pricing and annual price increase requests subject to approval

Description

Tennessee Tech University is seeking proposals from experienced and qualified contractors to provide Mail Services, Print Services, or a combination of both. The services include departmental mail collection, processing, storage, and delivery on the main campus and local extension offices, as well as student postal and retail mail services. Additionally, the vendor will staff and equip a full-service retail Print Center on campus and provide bulk mail and fulfillment services for high volume print, fold, insert, and mail mailers for university departments. The procurement aims to secure these services at competitive prices while encouraging participation from small, minority, women, and service-disabled veteran owned businesses.

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