SAM #36C26026Q0576

Seattle VA Medical Center Patient Ceiling Lift System Replacement (Brand Name or Equal to Guldmann)

This opportunity involves the replacement of patient ceiling lift systems at the Seattle VA Medical Center, managed by the Department of Veterans Affairs, Network Contracting Office 20. - Government Buyer: - Department of Veterans Affairs, Seattle VA Medical Center, Network Contracting Office 20 - OEMs and Vendors: - Guldmann is the only OEM specifically referenced (Brand Name or Equal permitted) - Products/Services Requested: - Multiple types of patient ceiling lift systems (GH3+ models, various rail configurations, weight capacities up to 825 lbs) - Largest quantity: 22 units for Community Living Center room covering system - Other configurations for Emergency Department, Oncology, Med Surg, SCI, and Radiology - Slings for patient lift systems (146 units) - Removal of existing patient lift systems (146 units) - Engineering stamp for Washington state compliance - Design, installation, project management, and staff training services - Unique/Notable Requirements: - Brand Name or Equal (BNOE) solicitation referencing Guldmann; equivalent products must meet all salient characteristics - All lifts must meet detailed technical and safety requirements (e.g., minimum lifting speed, internal scale, UL certification, 3-year warranty) - Only new OEM items are acceptable; gray market or counterfeit items are strictly prohibited - Offerors must be authorized dealers or resellers and provide documentation of authorization, product compliance, and installation training - Installation must be phased and coordinated to minimize disruption, with third-party engineering verification and post-installation remediation

Description

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 04/18/2025 Revision: 02 Page 11 of 11 This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) (FAR) subpart 12.2, Solicitation, Evaluation, and Award as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025). This solicitation is a Brand Name or Equal (BNOE) Request for Quote (RFQ) and the solicitation number is 36C26026Q0576. This solicitation is unrestricted, and the Government anticipates awarding a firm-fixed price supply order from this solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 employees. The FSC/PSC is 6530. One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements. The Seattle VA Medical Center is seeking to purchase the removal and replacement patient lifts. All interested companies shall provide quotations for the following: Supplies/Services Items The following are Guldmann manufacturer part numbers for reference only. This requirement is for Patient Ceiling Lift System per the Salient Characteristics listed and Statement of Work below: Line Item Description Quantity Unit Price Total Price 0001 Emergency Department 825lb GH3+ Straight Rail with Curve to match existing system. Includes Design, Installation, Hanger Bar, and Clinical Training. Brand Name or Equal to Guldmann will be considered. PN: ___________ MFR: _______ 21 0002 Community Living Center (1E) 825lb GH3+ 6 Meter x 3 Meter Room Covering Systems with Scale. Includes Design Hanger Bar, Installation, and Clinical Training. Brand Name or Equal to Guldmann will be considered. PN: ________ MFR: __________ 22 <!-- Additional line items omitted for brevity --> Salient Characteristics: CEILING MOUNTED PATIENT LIFT SALIENT CHARACTERISTICS Lifting speed must be minimum 2.2 inches per second at maximum load capacity, with a soft/slow start and stop. The track rails must be capable of accommodating stationary lock for lift unit and/or stationary lock for Traverse Rail with user capability via hand control to separately position and lock the lift motor and/or the traverse rail in designated location(s) when indicated for patient care activity. The hand control must be wired, with LCD screen capable of displaying patient weight and lift usage information. Scale must be internal; with patient weight displayed on a screen located on the hand control. The track rail system must allow for seamless transition to a second rail system using a non-motorized gate system. The gate system must be automatic, non-electric, and require no external activation via pull cord or switch. The gate system must open upon alignment of rails and remain locked when rails are out of alignment. The lift must charge anywhere on the track via continuous AC charging. The charging time must be 4 hours max on the railing and 6 hours max on the hand control. The lift must have an expected lifespan of minimum 10 years. In addition to compliance with ISO 10535 (Hoists for the transfer of disabled persons Requirements and test methods), the entire lift unit (not only the transformer) must be UL (Underwriters Laboratory) certified to meet requirements for user safety. Must have a minimum three (3) year warranty on lift units. Supplier must supply user training. The lift must have a load capacity of 825lb. The lift must have the following batteries at a minimum: 2 x 24 V NiMH, 2.1 Ah. The lift must have an emergency stop and lowering device. The sling and lift must be able to be cleaned with disinfectant. The travel distance, which is the total active lifting travel of the lifting strap, must be at least 98. This is how far the hoist can lower the patient from the rail. Must have an add-on option for a trainer module that relieves up to 220 lbs from the patient during their rehabilitation exercises. Sling Salient Characteristics Slings must support safe transfers, repositioning, and mobility activities across the continuum of care. Sling designs must accommodate a range of clinical applications including supine transfers, seated transfers, toileting, bathing, ambulation support, and repositioning. Slings must be fully compatible with lift system spreader bars and motors without the need for adapters or third-party components. Attachment points must be designed to ensure secure and intuitive connection to the lift system. Manufacturer must offer a comprehensive range of sizes to accommodate diverse patient populations, including bariatric sizing options that not only accommodate SWL but dimensions and proportions. Sling design must support proper patient positioning and pressure distribution to promote comfort and skin integrity. Slings must be constructed of durable, breathable materials suitable for healthcare environments. Reusable slings must be machine washable and able to withstand facility laundering processes without degradation of structural integrity. Disposable slings must be single-patient use and clearly labeled to support infection prevention practices. Slings must include clearly marked weight capacities and orientation indicators. Design must minimize risk of patient sliding, shear, or discomfort during lifting and mobility tasks. Manufacturer must provide clinical guidance on appropriate sling selection based on patient function and task. Each sling must include permanent labeling with model, size, weight capacity, and manufacturer information to support safe use and inventory management. Slings must be color coded to indicate their purpose. Slings must comply with ISO 10535 requirements for hoists and transfer devices for disabled persons. Delivery and Place of Performance: FOB Destination: no later than 180 days after receipt of order (ARO). Place of Performance/Place of Delivery Seattle VA Medical Center 1660 S. Columbian Way Seattle, WA 98108-1532 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions SEP 2024 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representations JAN 2017 52.204-7 System for Award Management (DEVIATION NOV 2025) NOV 2024 52.209-7 Information Regarding Responsibility Matters (DEVIATION NOV 2025) OCT 2018 52.219-1 Small Business Program Representations (DEVIATION NOV 2025) FEB 2024 52.225-18 Place of Manufacture AUG 2018 52.229-11 Tax on Certain Foreign Procurements Notice and Representation JUN 2020 52.233-2 Service of Protest SEPT 2006 52.252-1 Provisions Incorporated by Reference FEB 1998 852.215-72 Notice of Intent to Re-solicit OCT 2019 852.233-70 Protest Content/Alternate Dispute Resolution OCT 2018 Additional FAR clauses and provisions are included in the full document, including clauses on trade agreements, gray market items, counterfeit items, rejected goods, and submission instructions. All quoters shall submit the following: Quotes emailed to Denise.Patches@va.gov and received no later than July 16, 2026, 10:00AM PT. Supporting documentation including Trade Agreement Certificate, authorized distributor letter if not the manufacturer, and evidence demonstrating product compliance with salient characteristics. Quote including delivery date and a statement regarding the terms and conditions as specified. Questions or concerns should be forwarded in writing via email to the Point of Contact below prior to 6-20-2026 at 12:00. Point of Contact Denise Patches Contracting Specialist Phone: 253-888-4922 Email: Denise.Patches@va.gov Additional Links: Department of Veterans Affairs

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