SAM #RFQ-OMAS-IHS-WSSU-UPS-2026

Enterprise-Grade UPS Systems and Installation for Indian Health Service Warm Springs

The Indian Health Service (IHS), Warm Springs Service Unit (WSSU), is seeking to replace aging Uninterruptible Power Supply (UPS) systems supporting critical network and clinical operations in Oregon. - Government Buyer: - Indian Health Service (IHS), Warm Springs Service Unit (WSSU) - Products Requested: - Primary UPS System: - Approximately 60 kW capacity - 208/220V three-phase input/output - Online double-conversion technology - External battery cabinet(s) - Minimum 45-minute runtime - Integrated network monitoring (SNMP, Modbus, or equivalent) - Maintenance bypass capability - UL 1778 compliant - Manufacturer warranty - New equipment only - Quantity: 1 - Secondary UPS System: - Approximately 30 kVA capacity - Internal batteries, expandable with supplemental battery cabinet(s) - Compatible with network, telecom, wireless, and server equipment - Integrated monitoring capability - UL 1778 compliant - Manufacturer warranty - New equipment only - Quantity: 1 - Shipping and Delivery to Warm Springs, Oregon - Manufacturer's standard warranty (if not included in UPS line items) - Services Requested: - Installation, testing, and commissioning of all UPS equipment - Includes delivery, placement, assembly, installation of monitoring/communications, connection/configuration of accessories, system startup, operational testing, verification, and debris removal - Quantity: 1 - Notable Requirements: - All equipment must be new and UL 1778 compliant - Integrated network monitoring required - Manufacturer warranty required - Installation and commissioning services included - No specific OEMs or part numbers provided; offerors must propose products meeting or exceeding specifications - Set aside for Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act

Description

REQUEST FOR QUOTATION (RFQ)

RFQ NUMBER: RFQ-OMAS-IHS-WSSU-UPS-2026

TITLE: WSSU UPS Replacement – Uninterruptible Power Supply (UPS) Systems

ISSUED BY: Department of Health and Human Services (HHS), Indian Health Service (IHS)

Office of Mission Acquisition Solutions (OMAS)

SET-ASIDE: Total Indian Small Business Economic Enterprise (ISBEE) Set-Aside

Pursuant to the Buy Indian Act (25 U.S.C. § 47) and HHSAR Subpart 326.6

NAICS CODE: 334111 – Electronic Computer Manufacturing

PSC: 7H20 – IT and Telecom – End User Hardware

TYPE OF CONTRACT: Firm-Fixed-Price (FFP)

DELIVERY LOCATION:

Warm Springs Service Unit

1270 Kot-Num Road

Warm Springs, Oregon 97761

Delivery Date: Offerors must provide an estimated delivery date after receipt of award (ARO) for all quoted items.

DESCRIPTION

The Indian Health Service (IHS), Warm Springs Service Unit (WSSU), requires the purchase and delivery of enterprise-grade Uninterruptible Power Supply (UPS) systems to support mission-critical network infrastructure, telecommunications, server operations, and clinical systems.

The Government intends to award a single Firm-Fixed-Price contract to an eligible Indian Small Business Economic Enterprise (ISBEE).

Brand names referenced within this solicitation are intended only to establish the minimum quality and performance requirements. Quotations offering equivalent products will be considered.

BUY INDIAN ACT REQUIREMENTS

This acquisition is restricted to Indian Small Business Economic Enterprises (ISBEEs) in accordance with HHSAR Subpart 326.6.

Offerors shall submit:

• Completed IEE/ISBEE Representation Form

• Active SAM registration

• UEI Number

• Documentation sufficient to establish ISBEE eligibility

Failure to establish eligibility may render a quotation ineligible for award.

QUOTATION INSTRUCTIONS

Offerors shall submit one electronic quotation containing:

A. Technical Quote

The technical quote shall include:

• Manufacturer name

• Model numbers

• Product specifications

• Product literature/cut sheets

• Warranty information

• Estimated delivery date after receipt of award (ARO)

• Statement confirming compliance with all solicitation requirements

The offeror shall provide an itemized Firm-Fixed-Price for each CLIN and a total evaluated price.

EVALUATION

The Government will evaluate quotations using the Lowest Price Technically Acceptable (LPTA) source selection process.

Award will be made to the responsible ISBEE offeror whose quotation:

1. Is determined technically acceptable;

2. Is determined eligible under the Buy Indian Act;

3. Is determined responsible pursuant to FAR 9.104;

4. Submits the lowest evaluated price.

TECHNICAL ACCEPTABILITY

Technical quotations will be evaluated on an Acceptable/Unacceptable basis.

To receive an Acceptable rating, the quotation must demonstrate compliance with all solicitation requirements and salient characteristics.

Failure to meet any minimum requirement may result in an Unacceptable rating.

PRICE EVALUATION

The Government will evaluate quoted prices for reasonableness and mathematical accuracy as part of the Lowest Price Technically Acceptable (LPTA) evaluation process.

BASIS FOR AWARD

The Government intends to evaluate quotations and make award based on initial submissions. Offerors should submit their best quotation, including all technical, pricing, eligibility, and delivery information, with their initial submission.

The Government reserves the right to communicate with offerors as necessary to determine technical acceptability, eligibility, and responsibility.

DELIVERY

Delivery Location:

Indian Health Service

Warm Springs Service Unit

1270 Kot-Num Road

Warm Springs, Oregon 97761

The contractor shall coordinate delivery with the designated Government point of contact which will be provided upon award.

QUESTIONS

Questions regarding this solicitation shall be submitted electronically to:

Jesse Weidow

Contract Specialist

Jesse.Weidow@hhs.gov

QUOTATION SUBMISSION

Quotations shall be submitted electronically through SAM.gov or via email as specified in the solicitation posting. Email submissions must include RFQ-OMAS-IHS-WSSU-UPS-2026 in the subject line.

Quotation Due Date: 06/19/2026

Quotation Due Time: 2:00 PM EST

Late quotations may not be considered.

APPLICABLE PROVISIONS AND CLAUSES

The following provisions and clauses are incorporated by reference and/or full text as applicable:

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.204-26 Covered Telecommunications Equipment or Services Representation

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services

FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services

HHSAR 326.601 through 326.605 Buy Indian Act Acquisition Regulations

Applicable Buy Indian Act clauses and representations

END OF SOLICITATION

Indian Health Service (IHS) is a federal entity and is tax exempt. 

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