SAM #N0016726Q1051

Sole Source Renewal: Bibliovation Library Software Maintenance, Support, and Training for Navy Carderock Division

This opportunity involves the Department of the Navy's Naval Surface Warfare Center Carderock Division (NSWCCD) seeking a sole source, multi-year renewal for Bibliovation library software maintenance, support, and training from Progressive Technology Federal Systems, Inc. (PTFS). - Sole source procurement for Bibliovation software, a proprietary library management system - Annual maintenance and support subscription for libraries with up to 250,000 MARC21 records and 200,000 digital objects - Includes 12 one-day onsite technical support trips per year - Support Center access (8:00am - 6:00pm EST, Mon-Fri, excluding federal holidays) - System upgrades, bug patches, and customer listserv membership - Two 2-hour web-based training sessions per year for staff on Bibliovation modules and administration - Contract includes a base year plus four option years (total potential period: 5 years) - All services provided exclusively by PTFS, the sole OEM and provider of Bibliovation - NAICS code: 513210; PSC: DF01 (IT Management Support Services) - No part numbers specified; quantities are based on annual service and training sessions - Estimated contract value likely in the low to mid six-figure range over five years - Opportunity is not open for competitive quotes, but capability statements may be considered if submitted

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.  The Naval Surface Warfare Center Carderock Division (NSWCCD) intends to solicit only one source under the authority of FAR Part 13.106-1(b) the Contracting Officer has determined that circumstances of the contract action deem only one source reasonably available.  The Government intends to solicit with Progressive Technology Federal Systems, Inc. for annual renewal of Bibliovation software with maintenance. The NAICS code is 513210 and the Small Business Standard is 47 million dollars.

The provisions and clauses included and/or incorporated in this solicitation document are those in effect through the Federal Acquisition Circular. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular FAC 2026-01 and the Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20260507.  SEE ATTACHED SOLICITATION FOR CLAUSES AND PROVISIONS.

 Interested parties may identify their interest to this requirement by submitting a capabilities statement no later than 11:00 PM on 6/10/2026.  This notice of intent is NOT a request for competitive quotes.  However, all responses received by 6/10/2026 will be considered by the Government. A determination by the Government not to compete this proposed purchase order based upon responses to this notice is solely within the discretion of the Government.  Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.  All responses shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number (if applicable), business size, and payment terms. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

Responses to this notice are due on or before 11:00 PM on 6/10/2026 by email at Steven.W.Besanko.civ@us.navy.mil.

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