SAM #36C25626Q0903

VA seeks Clinical Driving Simulator with adaptive controls and wheelchair access for Houston Medical Center

The Department of Veterans Affairs, Network Contracting Office 16, is seeking a Clinical Driving Simulator system for the Michael E. DeBakey VA Medical Center in Houston, TX. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 16, Michael E. DeBakey Medical Center - OEM Highlight: - Virage is specified as the OEM for the Clinical Driver Simulator (VS500M-RW), but equivalent products are allowed - Products/Services Requested: - 1 Virage VS500M-RW Clinical Driving Simulator with wheelchair access and driver tracker - Adapted controls installed during production, including multiple hand control options (spinner knob, single pin, tri pin, V grip, palm grip, push-right angle, push-pull, push-rock, left-foot accelerator, interchangeable grips) - Installation of the simulator at the Houston VA Medical Center - On-site training for staff and Biomedical Technicians within 5 days of installation - Notable Requirements: - Simulator must feature car parts for familiarity, a three-point seat belt, instrument cluster, automatic shifter console, 180-degree field of view with 55-inch screens, multiple driving scenarios, blind spot monitors, stereo sound, and a motion system - System must allow wheelchair access with a removable driver seat module and a 30 x 45 inch space - Minimum two-year warranty and support for hardware and software - Inspection and acceptance by VA staff upon delivery

Description

Page 76 of 76 Page 1 of SOURCES SOUGHT NOTICE ONLY This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
The Network Contracting Office (NCO) 16 is seeking Service-Disabled Veteran Owned Small Businesses, Small Businesses or other than small business for market research purposes, capable of providing Virage Clinical Driver Simulator (Brand Name or Equal) for the Michael E DeBakey Medical Center (MEDVAMC) as per the draft statement of work below. See DRAFT Statement of Work for detailed requirements. The NAICS code is 333310 Commercial and Service Industry Machinery Manufacturing. Responses must be received by no later than 13:00 pm. Central Time, Thursday, June 18, 2026. Responses shall be emailed to Oney.kelly@va.gov. Responses shall include Capabilities Statements, SAM s UEI number and whether the requirement is on GSA/FSS schedule or Open Market. Facsimile or Telephonic responses will not be accepted.
Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award. SAM: https://sam.gov/SAM/ VETBIZ: https://www.vip.vetbiz.va.gov/ Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) https://www.dol.gov/agencies/vets/progams/vets4212

STATEMENT OF WORK AND GENERAL SPECIFICATIONS For Driving Simulator

General Information The Rehabilitation and Extended Care Line is requesting to procure one Driving Simulator for use by the Physical Medicine & Rehabilitation Driver s Rehab outpatient clinic. The location of the clinic is at the Micheal E. DeBakey VA Medical Center campus. The Contractor must provide delivery of the system with the below specifications and features.

Items required:

Serial # Description

VS500M-RW Clinical Driving Simulator with Wheelchair Access ** Includes Driver Tracker 1 EA

Add the adapted controls (during production only) 1 EA

Installation 1 JB

Salient Characteristics This is a request for a Driving Simulator System with adaptive controls and wheelchair access. The simulator must meet the following specifications and have the following operating features: Use of car parts for familiarity Three-point seat belt Instrument cluster Automatic shifter console Visual displays providing a 180-degree field of view (FOV) 55 display screens Ability to choose multiple driving scenarios Blind spot monitors Stereo sound to simulate traffic like environments Motion system that responds to driver s actions Adaptive hand controls to include Spinner knob Single pin Tri pin V grip Palm Grip Push-right angle (left and right side) Push-pull (left and right side) Push-rock (left and right side) Left-foot accelerator Removable driver seat module for wheelchair access 30 x 45 inch space for the wheelchair

Warranty and Support The warranty and support must cover the hardware and software of the complete system for a minimum of 2 years from purchase. Additional accessories and features installed (interchangeable grips and hand controls) should also have a standard manufacturer s warranty.

Training On-site training will be available to staff including Biomedical Technicians through vendor in-services. Training will occur during or after site installation but no longer than 5 calendar days after installation.

Delivery and Installation Location The Contractor will be responsible for delivery to: 2002 Holcombe Blvd Building 100, BB-100-100 WH NX TEAM Houston, TX 77030

The installation shall occur in the clinical space of 2B-272. Work will be completed Monday-Friday between the hours of 8:00 AM-4:30 PM.

Inspection/Acceptance Upon delivery the VA Driver Rehab Therapist or Point of Contact will perform an inspection of the equipment in the presence of the contractor personnel, prior to the contractor personnel final departure of the VA facility. This inspection will ensure that all equipment is accounted for in the delivery and that there is no discrepancy with the delivery manifest. Any damaged items identified during the inspection will not be accepted. The VA Driver Rehab Therapist or Point of Contact will inspect the functionality of the equipment and all adaptive features to ensure nothing is faulty.

Additional Services: Any additional items outside of this Statement of Work are not authorized, unless approved through a modification to the contract by the CO. No one else has the authority to obligate funds for the VA.

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