SAM #W912QG26QA018

South Carolina Army National Guard Yellow Ribbon Event Hotel and Event Services Solicitation

This opportunity involves the South Carolina Army National Guard's procurement of hotel and event services for a Yellow Ribbon Reintegration Program event in Greenville, SC. - Government Buyer: - U.S. Army National Guard, South Carolina Army National Guard (SCARNG), W7NZ USPFO ACTIVITY SC ARNG - OEMs and Vendors: - No specific OEMs or commercial vendors are named; AV support references PSAV as a typical provider, but not as a required OEM - Products/Services Requested: - Hotel room accommodations: 120 rooms (75 on first night, 45 on second night) - Occupancy tax: 120 units - Breakfast: 240 meals (150 on second day, 90 on third day) - Adult lunches: 900 meals (450 each on second and third days) - Meeting room rental for general sessions: 2 days, including 50 exhibitor tables (25 per day) - Self parking: 500 spaces (250 per day) - AV package: 2 units, including projectors, wireless microphones, screens (minimum 10"), internet connection, riser with podium, and audio sound for laptop - Unique/Notable Requirements: - Hotel must be located within Greenville, SC, zip code 29601 - All items must be quoted (no partial quotes accepted) - Event supports up to 500 attendees, including Service Members and families - Small business set-aside under NAICS 721110 (Hotels and Motels) - Vendors must be registered in SAM.gov and submit all required certifications - AV support must cover two days of general sessions with specified technical requirements

Description

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number W912QG26QA018 is issued as a request for quotation (RFQ), for a firm fixed price contract regarding a commercial Yellow Ribbon Event in Greenville, SC 29601.

This acquisition is set-aside for small business concerns. The NAICS Code for this requirement is 721110 with a size standard of $40 million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(i)        The following is a list of the line-item numbers, quantities, and units of measure:

Line 0001        QTY 120 , Each, Hotel Rooms (QTY 75 11SEP2026, QTY 45 12SEP2026) Hotel must be in Greenville, SC zip code 29601.                          

Line 0002        QTY 120, Each, Occupancy Tax (QTY 75 11SEP2026, QTY 45 12SEP2026)                                  

Line 0003        QTY 240, Each, Adult Breakfast (QTY 150 12SEP2026 and QTY 90 13SEP2026)                         

Line 0004        QTY 900, Each, Adult Lunches  (QTY 450 12SEP2026 and QTY 450 13SEP2026)                                   

Line 0005        QTY 2, Each, Meeting Room Rental - General Session,(QTY 1 12SEP2026, and QTY 1 13SEP2026). Shall include Exhibitor Tables (QTY 25 12SEP2026 and QTY 25 13SEP2026)                                           

Line 0006        QTY 500, Each, Self Parking                        

Line 0007        QTY 2, Each, AV Package with projectors for (September 12-13 2026) Wireless mic (QTY 2); no smaller than 10"screens (QTY 2); one internet connection; riser with podium and audio sound for laptop                                 

(ii) The above supports a Yellow Ribbon Event in Greenville, SC 29601, September 11-13, 2026.

(iii) See SF 1449 for a list of solicitation provisions that apply to the acquisition.

(iv) See SF1449 for a list of contract clauses that apply to the acquisition.

(2) Response times. The quotes are due 30 June 2026 at 12:00PM Eastern Daylight Time by email to kevin.j.esber.mil@army.mil.

(3). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, effective date 03/13/2026 and DFARS Change 05/07/2026. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://acquisition.gov/.  

(4). In accordance with (IAW) Federal Acquisition Regulation (FAR) 4.1102 and RFO FAR Provision 52.204-7, all offerors shall be registered & active in SAM at the time of submission of an offer or quotation and shall continue to be registered & active until time of award, during performance, and through final payment of any contract. Quotes received from Offerors whose registration at SAM.gov is not active cannot be considered. Offerors must also complete the DFARS certifications and representations in SAM.gov prior to submitting a quote.

(5). Offerors shall prepare their quotes IAW RFO FAR Provision 52.212-1. The offeror shall quote all items. Partial quotes will not be accepted be accepted by the Government.

(6). Evaluations of all quotes will be conducted by the Government in accordance with RFO FAR Provision 52.212-2.

(7). Documents required to be submitted along with quote:

a. Offeror shall return all the documents as required in Addendum 1 to FAR Provision 52.212-1

b. Offerors shall complete and return RFO FAR 52.222-52, RFO DFARS 252.204-7017 and the following Provisions or Clauses if they have not completed their annual representation and certifications electronically in SAM.gov IAW FAR Provision 52.204-7 (Deviation 2026-O0038).

c. SF 1449

When returning the solicitation (standard form 1449), please complete the following:

1. Company Information (Name & Address) and CAGE Code in Block 17a.

2. Blocks 30a., 30b., and 30c.

3. Pricing (unit price and NET amounts for ALL Items 0001 - 0007) and TOTAL Award Price.

4. Complete RFO FAR 52.222-52 and RFO DFARS 252.204-7017. 

9. The Government will not provide any payment in advance of the performance of this contract. Payment will not be made until all supplies have been delivered to the unit, the vendor has inputted a proper invoice into WAWF, the WAWF Acceptor verifies all supplies have been delivered and accepts the invoice. This process can take up to 30 days, provided the contractor does not make any mistakes in WAWF.

10. The Government will not accept any offerors terms and conditions proposed by offerors. The only acceptable terms and conditions are those listed in this solicitation and the resultant award.

11. Submission of quotes. All quotes shall be emailed as a Word document or PDF files. No other formats are acceptable. Each document shall have its own file, do not combine documents together. For example, the signed solicitation should be one file by itself, the hotel information regarding quality should be one file, etc.  All submissions shall be emailed to the POCs listed.

12. Timeliness of quotes. IAW FAR Provision 52.212-1(f)(1), quotes shall be sent electronically so as to arrive in the Governments inbox by the designated time. The official time/date stamp for acceptance will be the date/time shown in the Government users Received column within Outlook. Be aware that if multiple emails are to be sent due to file sizes, all emails must arrive before the designated due date/time, or the quote will be considered late. The Government is not responsible for any delays caused by the email transmission process. Contractors are cautioned not to wait until the last minute to send their quote to avoid issues.

13. Request for additional information. All requests for additional information beyond that contained within this solicitation shall be emailed to the designated POC NLT 16 June 2026, 1000hrs Eastern Daylight Time.  All questions received shall be consolidated and posted with Governments responses for all to see as an amendment to the solicitation. Questions received by phone will not be accepted.

14. IAW FAR 52.212-1(b)(9), all amendments issued to the solicitation must be signed and returned with the quote. Offerors should monitor SAM.gov daily until the solicitation closes in case an amendment is posted that would impact the offeror’s original quote.

15. IAW FAR 9.104-4, prime contractors are responsible for determining the responsibility of their prospective subcontractors regarding debarred, ineligible or suspended firms. Any poor performance by the subcontractor shall be reflected upon the prime contractor through the following federal performance reporting systems: Supplier Performance Risk System (SPRS), Contractor Performance Assessment Reporting (CPARS) and Federal Awardee Performance and Integrity Information System (FAPIIS).

DO NOT upload quotes to SAM send them directly to the Point of Contact (POC) Kevin Esber at kevin.j.esber.mil@army.mil

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