San Mateo County Transportation Authority Planetbids #26-S-M-165

San Mateo County Transit District Bus Maintenance Shop Supplies – Five-Year Supply Contract

San Mateo County Transit District is seeking bids for a five-year contract to supply a comprehensive range of bus maintenance shop supplies for its North and South Base Maintenance facilities. - Government Buyer: - San Mateo County Transit District, Contracts & Procurement Department, Bus Maintenance - Products/Services Requested: - Wide array of consumable maintenance supplies, including: - Aerosol paints (black gloss, semi-gloss, white, grey, OSHA yellow II) - Specialized lubricants (Permatex, Krylon, CRC, Mobilith, Krytox, Dura-Plex, etc.) - Batteries (Duracell AA, AAA, C, D, 9V) - Brake parts cleaner (CRC or approved equal) - Drill bits (various fractional sizes, high speed steel, U.S.A. made) - Emery cloth (various grits) - Grinding and cut-off wheels (various sizes) - Industrial couplers and nipples (ISO 4414 standard, U.S.A. made) - Neoprene fuel hoses (SAE 30 R7) - Razor blades (#9 steel back) - RTV silicone sealants (various colors, OEM black meets Spec 9985443) - Threadlocker (medium blue, high red) - Cutting & tapping fluid (biodegradable) - Instant adhesives (3M 08008, Crazy Glue, or approved equal) - Safety and PPE items (nitrile gloves, earplugs, safety glasses, goggles) - Additional chemicals, tapes, and maintenance items (see full line item list) - Estimated quantities for many items (e.g., 500 cans black gloss paint, 2500 AA batteries, 8000 brake cleaner, 4000 earplugs) - OEMs and Vendors Mentioned: - 3M, Permatex, Krylon, CRC, Duracell, Evercoat, Uvex, Mobil, Krytox, Dura-Plex, Swagelok, Loctite, Kleenguard - Unique/Notable Requirements: - 20% Small Business Enterprise (SBE) participation goal; 5% SBE bid preference (up to $50,000) - Weekly inventory monitoring, restocking, and emergency supply within 48 hours - Firm fixed pricing for year one; fixed percentage discount for catalog items - Strict monthly electronic reporting of subcontractor payments - Comprehensive insurance requirements (general liability, workers comp, property) - Liquidated damages for delays causing buses to be out of service - Delivery windows: 8:30 a.m. to 2:00 p.m., Monday through Friday - All products must meet specified technical standards or be approved equals

Description

The San Mateo County Transit District is soliciting bids for a contract to supply bus maintenance shop supplies for a five-year term starting August 31, 2026. The contract will be awarded to the lowest responsive and responsible bidder. Bidders must submit their responses electronically by June 30, 2026, and attend a mandatory pre-bid meeting on June 22, 2026. The scope includes providing all labor, materials, tools, equipment, and services as specified in the technical specifications and special provisions.

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