SAM #1232SA26Q0742

USDA ARS Electrical Gear and Transformer Maintenance at NBAF, Manhattan, KS

This opportunity is for electrical gear and transformer maintenance and repair services at the National Bio and Agro-Defense Facility (NBAF) in Manhattan, Kansas, managed by the USDA Agricultural Research Service (ARS). - Government Buyer: - United States Department of Agriculture (USDA) - Agricultural Research Service (ARS) - National Bio and Agro-Defense Facility (NBAF) - ARS Acquisition and Property Division, Beltsville, MD - Products/Services Requested: - Preventive maintenance, service calls, repairs, inspections, and record keeping for electrical gear and transformers - Coverage includes 12.5kV, 480V, 208V switchgear, SEL protection relays, transformers, ASCO control systems, UPS fire pump backup gear, and associated components - Monthly maintenance (12 per year) - Service calls or repairs (12 per year) - Repair and replacement parts (part number 7540-01-152-8067) - Unscheduled repairs and parts pool funded at $10,000 per year - Unique/Notable Requirements: - Certified personnel required for all work - Strict site security and compliance with NFPA 70, 70B, 70E, and other applicable codes - Detailed daily and monthly reporting, log sheets, and coordination with the Contracting Officer's Representative (COR) - Mandatory site visit and Non-Disclosure Agreement for access to certain documents - Small business set-aside under NAICS 238210 - OEMs and Vendors: - No specific OEMs or vendors are named, but equipment includes SEL (Schweitzer Engineering Laboratories) protection relays and ASCO control systems, indicating these as relevant OEMs - Contract Structure: - Base year plus four option years (total five years) - Estimated contract value is $50,000 for all years - Service calls and parts billed at actual cost, with annual caps

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.  This announcement constitutes the only solicitation.  Quotations are being requested and a separate written solicitation will not be issued. 

Solicitation number 1232SA26Q0742 is issued as a Request for Quotation (RFQ) for Electrical Gear and Transformer Maintenance for the National Bio and Agro-Defense Facility, Manhattan, Kansas  

This acquisition  is set-aside for small business concerns.  The applicable North American Industry Classification Standard Code is 238210  The small business size standard is $19,000,000.00  This acquisition is a Total Small Business Set-Aside.  All responsible sources may submit a quotation which will be considered by the agency. 

A mandatory site visit is required to be technically acceptable.  Please see Solicitation Information and Attachment 9. 

Attachment 7 will not be posted.  In order to receive a copy of the Attachment 7, each interested contractor must send a completed NonDisclosure Agreement to  Jeffery Cowell, jeffery.cowell@usda.gov and Erin Riffey, erin.riffey@usda.gov:.  Once those are received, they will be forwarded and recipients must comply with all restrictions within the NonDisclosure Agreement.   

Questions shall be submitted via emailed to erin.riffey@usda.gov and are due no later than June 25, 2026, at 1:00 PM Central Time.  This will ensure enough time to respond before the solicitation period ends.  Please include the solicitation name and number as the subject line of the email.

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