SAM #36C26026Q0728

VA VISN 20 License Renewal and Maintenance for Vaultara or Equal Medical Image Exchange Platform

The Department of Veterans Affairs, Network Contracting Office 20 (VISN 20), is seeking license renewal and maintenance support for a cloud-based medical image exchange platform, brand name or equal to Vaultara, for use across multiple states in the VISN 20 region. - Government Buyer: - Department of Veterans Affairs, Veterans Integrated Service Network 20 (VISN 20) - Network Contracting Office 20 (V4CONT), Vancouver, WA - OEM Highlight: - Vaultara is the only OEM specifically referenced for the image exchange platform - Products/Services Requested: - Annual license renewals and quarterly maintenance for the Vaultara platform or equivalent - Product line items include: - National station annual license renewal (part number: VAEC_STATION_REN) - VISN full seat annual license renewal (part number: VISN_FULL_REN) - VISN limited 5 seat bundle annual license renewal (part number: VISN_LIMITED_REN) - Quarterly maintenance for each license type (part numbers: VAEC_STATION_SUP, VISN_FULL_SUP, VISN_LIMITED_SUP) - Quantities vary by year, with up to 1 National station, 8 VISN full seats, and 10 VISN limited 5 seat bundles in the final option year - Maintenance support is provided quarterly for each license type, with up to 40 quarterly support units for VISN limited 5 seat bundles in the final option year - Unique/Notable Requirements: - Brand name or equal procurement allows for equivalent solutions to Vaultara - The system must support secure, seamless medical image exchange with over 138 community care partners - Contract includes a base year plus four option years, with an additional option to extend up to six months - Set aside for small businesses under NAICS code 513210

Description

This is a combined synopsis/solicitation for commercial products and commercial services as prepared in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.212(b)(1), as supplemented in the attached Request for Quotation (RFQ). This announcement constitutes the only solicitation. A firm-fixed price purchase order is anticipated. RFO 12, Acquisition of Commercial Products and Commercial Services will be used. This announcement constitutes the only solicitation. The solicitation number is 3626026Q0728 and is attached. This solicitation is set aside for small businesses. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 513210, with a small business size standard of $47 Million. This NAICS code is subject is not subject to a waiver. The FSC/PSC is DA10.

The Veterans Integrated Service Network (VISN) 20, 1601 E. Fourth Plain Boulevard, Vancouver, WA 98661 is seeking to purchase licensing renewal and maintenance services brand name or equal to Vautara.

Service Location: Please see attached solicitation for service locations within VISN 20.

The period of performance will be a base plus four option years Base: 09/30/2026 - 09/29/2027 Option Year 1: 09/30/2027 - 09/29/2028 Option Year 2: 09/30/2028 - 09/29/2029 Option Year 3: 09/30/2029 - 09/29/2030 Option Year 4: 09/30/2030 - 09/29/2031

Award will be based upon the evaluation factors listed in Section E of the attached RFQ. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.

Offers must be emailed to Jennifer Robles jennifer.robles1@va.gov and received no later than 1:00 PM Mountain on 06/29/2026.

Questions to this solicitation shall be submitted via electronic mail to the Contracting Officer Jennifer Robles (jennifer.robles1@va.gov). Questions shall be accepted until 1:00 PM Mountain on 06/16/2026. The Government is not obligated to respond to any questions received after that date and time. All questions received within the designated timeframe that the Government considers relevant will be answered. Responses to questions will be provided in one consolidated response as amendment to the solicitation RFQ that will be made available to all potential Offerors. Telephonic inquiries will not be responded to.

No late quotations will be accepted.

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