SAM #CO-424364-OHS

NATO Solicitation: Occupational Health & Safety Services for NCIA

This opportunity is a NATO solicitation for Occupational Health & Safety (OHS) services to support the NATO Communications and Information Agency (NCIA): - NCIA seeks external OHS expertise to ensure compliance with regulations across multiple NATO locations in Europe and the USA - Services include regulatory overview, baseline risk assessments, OHS management system design, and ongoing operational support - Deliverables: compliance matrices, risk reports, management system documentation, and routine activity reports - Performance will be measured against KPIs such as incident reporting and audit completion - No specific OEMs, products, or part numbers are listed - U.S. prime contractors must: - Maintain a professionally active facility in the U.S. - Hold a Facility Security Clearance at SECRET or higher - Be pre-approved for NATO Competitive Procurement (NCP) - Obtain a Declaration of Eligibility (DOE) from the Department of Commerce - Register with NCIA’s eProcurement tool - The full scope of work and requirements are detailed in the attached PDF - Services will be performed at multiple NATO sites, with varying staff counts per location

Description

The NATO Communications and Information Agency (NCIA) intends to issue a solicitation for the provision of Occupational Health & Safety (OHS) services. NCIA is required to ensure compliance with applicable OHS regulations across all locations and to maintain effective control of OHS risks within its operations. NCIA operates across multiple host nations with differing regulatory frameworks and varying levels of risk visibility. NCIA requires external support to establish regulatory clarity, develop a baseline understanding of risks across its footprint, and provide ongoing operational OHS support. 

To bid on this project, potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) hold a Facility Security Clearance at the level of SECRET or higher, 3) be pre-approved for participation in NATO Competitive Procurement (NCP), 4) be issued a Declaration of Eligibility (DOE) by the Department of Commerce (DOC), and 5) register with NCIA’s eProcurement tool, Neo: https://www.ncia.nato.int/business/procurement/neo-eprocurement 

The reference for the solicitation is CO-424364-OHS and all correspondence concerning the IFB should include this reference.

DESCRIPTION OF REQUIREMENT

Please see attached.

BECOMING ELIGIBLE TO BID

NCP requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP.  U.S. firms are approved for NCP on a facility-by-facility basis. 

The U.S. NCP application is a one-time application.  The application requires supporting documentation in the form of 1) a company resume or capability statement indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

The U.S. Government continues to accept the legacy NATO International Competitive Bidding (ICB) application for participation in NCP. U.S. firms can download a copy of the legacy ICB application from the following website:

https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato 

DOC is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the TEXT of your email:

- the title and/or solicitation number of the project - the name/phone/email of the company employee who should receive the bid documents

After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the project.  DOC will transmit the DOE to the NATO contracting agency.  

IMPORTANT DATES:

Request a DOE (and, for firms new to NCP, submit the one-time NCP application): 08 July 2026

NCIA distributes the IFB (planned): Q3 2026

Bid closing (anticipated): Q4 2026

Contract Award (estimated): Q1 2027

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