SAM #2126406B27DSDZ003

US Coast Guard Solicitation for OEM Fluid Industrial Coolers and Overhaul Services (MTU/Rolls-Royce)

The U.S. Coast Guard Surface Forces Logistics Center (SFLC) is soliciting quotations for overhaul, repair, and supply of OEM fluid industrial coolers (heat exchangers) for the 45' Response Boat Medium (RBM). - Government Buyer: - United States Coast Guard, Surface Forces Logistics Center (SFLC) - OEMs and Vendors: - Rolls-Royce Solutions America, Inc. (also referenced as MTU America Inc.) - Products/Services Requested: - Supply of OEM fluid industrial coolers (heat exchangers), part number 23535343 (NSN 4420-01-600-2330), for the MTU Series 60 Engine on the 45' RBM - Total quantity: 39 units (solicitation), with additional references to single-unit overhauls in attachments - Overhaul and repair services for these coolers, including: - Complete disassembly, inspection, repair, pressure testing, and restoration to like-new condition - Replacement of pipe plugs with grade 316 stainless steel - Use of only new OEM parts for all replacements - Detailed cost estimates, testing with calibrated equipment, and comprehensive reporting - Preservation for up to two years, packaging in wooden crates, and specific marking/barcoding per military and ISO standards - Warranty coverage for up to two years after delivery - Unique/Notable Requirements: - Only genuine OEM (Rolls-Royce/MTU) parts and services are acceptable; no substitutes or alternate part numbers permitted - No proprietary information, manufacturing drawings, or technical data will be provided - All items must be individually packaged and marked to MIL-STD-2073-1E and MIL-STD-129R, with barcoding per ISO/IEC-16388-2007 - Delivery to USCG facility in Baltimore, MD - Preservation and packaging must support up to two years of storage - Warranty for defects up to two years after delivery

Description

(1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format outlined in FAR Subpart 12.6, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(2) Solicitation Number 2126406B27DSCZ003 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-01, dated 30 December 2022. It is anticipated that a competitive price purchase order shall be awarded because of this synopsis/solicitation. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency.

(3) This acquisition will be issued under NAICS 336611. This is a Brand Name Sole Source Solicitation for OEM ROLLS-ROYCE SOLUTIONS AMERICA, INC. and any vendor interested in bidding on this Solicitation must be able to provide OEM parts directly as no proprietary information, manufacturing drawings, specifications, and other technical data will be provided by the U.S. Coast Guard. U.S. Coast Guard Surface Forces Logistics Center intends to award a Firm Fixed Price Contract.

(4) See Attached STATEMENT OF WORK & OVERHAUL DESCRIPTION

(5) These parts are used on U. S. Coast Guard CUTTERS.  Substitute parts or part numbers are NOT acceptable. The USCG does not own the rights to the proprietary data and therefore cannot provide drawings, specifications, or schematics for these parts.  

  NSN: 4420 01-600-2330

COOLER, FLUID INDUSTRIAL

Open, Inspect and Report

MFG NAME: ROLLS-ROYCE SOLUTIONS AMERICA INC.

PART NBR: DDE 23535343

                             QTY  39  EACH ________U/P  ________TOTAL

    1A    NSN:  4420 01-600-2330

COOLER, FLUID INDUSTRIAL

Receive Heat Exchanger Cooler

Pressure test then disassemble Cooler

Inspect Plates & Gaskets

MFG NAME: ROLLS-ROYCE SOLUTIONS AMERICA INC.

PART NBR: DDE 23535343

              QTY  39  EACH   UNIT PRICE_____________ TOTAL_____________

              ESTIMATED HOURS: ______________ HOURLY RATE:_______________

(6) Packing and Marking:

ALL ITEMS SHALL BE INDIVIDUALLY PACKAGED IAW MIL-STD-2073-1E METHOD 10 AS DESCRIBED BELOW:

**CUSHIONING MATERIALS, DUNNAGE, BLOCKING AND BRACING SHALL BE APPLIED AS REQUIRED TO PROTECT THE ITEMS AND THE ENCLOSING MEDIA AND RESTRICT THE MOVEMENT OF THE ITEM WITHIN THE CONTAINER

MARKINGS: IAW MIL-STD-129R AND BAR CODED IAW ISO/IEC-16388-2007, CODE 39 SYMBOLOGY.

ALL ITEMS INDIVIDUALLY PACKAGED AND MARKED MAY BE SHIPPED IN A BOX MARKED "MULTIPACK"

(7) Delivery:

All items shall be delivered not later than 24 JULY 2026. Deliveries are to be made Monday through Friday between the hours of 7:00 am to 1:00 pm.

Delivery shall be F.O.B. Destination to:

United States Coast Guard (SFLC)

Receiving Room, Bldg. #88

2401 Hawkins Point Road

Baltimore, MD 21226.

(8) Inspection and Acceptance: F.O.B. DESTINATION

Inspection and acceptance shall take place after verification of preservation, individual packaging and marking requirements and confirmation of no damage during transit. Failure to comply with packaging requirements will result in rejection and nonpayment.

The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. In addition, the following language applies to this provision:

(9) Multiple awards will not be made. Vendor shall provide an all-or-nothing quote for the requirement identified in (5) above.

(10) Award will be made to the lowest price offeror, that is deemed technically acceptable.

In accordance with the specification, the Contractor shall provide a TOTAL FIRM FIXED PRICE for all necessary equipment and labor (to include estimated repair cost) at a loaded composite hourly rate, including profit, G&A and overhead, material, to arrive at a total price to overhaul, test, prepare and submit a Final Inspection Report, preserve, package, mark, and delivery. The composite labor rate will be multiplied by the estimated number of labor hours (XXX) and will be used for evaluation purposes. A material percentage will be proposed by the contractor to be used for all shipping, handling, and other costs associated. This percentage will be multiplied by the Government’s anticipated price to obtain an extended price for evaluation purposes.

The total evaluated price will be based on the total value of CLINs 0001 and 0002. CLIN 0002 will be calculated by adding the two extended prices for SLINs 0002A and 0002B. After the open and inspect report is completed by the vendor and reviewed by the government the final repair cost will be based on the negotiated hours and rates established at contract award and the proposed level of effort required for the repair as stated in the open and inspect report. The Contracting Officer will review and approve the repair in writing. Only upon the Contracting Officer’s approval will the contractor begin the repair in accordance with the Not to Exceed amount indicated by the Contracting Officer using the pricing in accordance with CLIN 0002.

Vendor must be registered at https://www.sam.gov prior to quote submittal.

Each Offeror’s record in FAPIIS will be reviewed prior to award. Award will not be made to any offeror who has any adverse financial information or exclusions.

(11) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with their offer, if this information is not already included in https://www.sam.gov.

(12) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

(13) FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (March 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

... (additional clauses and provisions follow in similar structured format) ...

(14) Electronic Submission of Payment Requests

(a) Definitions. As used in these instructions -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided.

(b) The contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). The contractor will submit payment requests using the blank form in IPP.

(c) Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. (d) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

Additional Clauses

HSAR 3052.212-70 Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items.

As prescribed in (HSAR) 48 CFR 3012.301, insert the following clause:

Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items (SEP 2012)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference: [The Contracting Officer should either check the provisions and clauses that apply or delete the provisions and clauses that do not apply from the list. The Contracting Officer may add the date of the provision or clause if desired for clarity.]

(a) “Provisions.”

X_3052.247-72 F.o.B. Destination Only.

(End of clause)

(15) Defense Priorities and Allocations System (DPAS) ratings are not applicable.

(16) Quotes are due not later than 12 JUNE, 2026, by 12:00 pm Eastern Daylight Savings Time (EDT).

(17) All questions regarding this notice shall be submitted in writing to BRANDIE DUNNIGAN not later than 10 JUNE 2026. Quote shall be emailed to Brandie.r.dunnigan@uscg.mil.

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