SAM #75N98026Q00546

Preventive Maintenance Service for Sartorius Incucyte S3 SW/SVC Instruments

This opportunity is for preventive maintenance services for two Sartorius Incucyte S3 SW/SVC instruments at the National Institutes of Health (NIH). - Government Buyer: - National Institutes of Health (NIH) - Office of Logistics and Operations (OLAO) - Office of Acquisition and Logistics Management (OALM), Hospital and Laboratory Support Division - OEM Highlight: - Sartorius Corporation is the Original Equipment Manufacturer (OEM) for the Incucyte S3 SW/SVC instruments - Vendors: - Sartorius Corporation (OEM) - Services Requested: - Preventive maintenance for two Sartorius Incucyte S3 SW/SVC instruments - Serial numbers: IC50564 and IC51342 - Includes all labor, materials, equipment, and travel - On-site maintenance in accordance with Sartorius's latest commercial standards - Emergency support during standard and extended business hours - Remote software updates and services as applicable - Notable Requirements: - All maintenance must be performed on-site by qualified personnel - All costs (labor, materials, travel) must be included in the purchase order price - No products are being procured; this is strictly a service contract - No specific part numbers provided, as the requirement is for service only

Description

General Information

Document Type:

Presolicitation

Synopsis Number:

75N98026Q00546

Posted Date:

June 8, 2026

Original Response Date:

June 18, 2026

Current Response Date:

June 18, 2026

Set Aside:

N/A

NAICS Code:

811310

Contracting Office Address

National Institutes of Health (NIH), Office of the Director (OD)

Office of Logistics and Operations (OLAO)

Office of Acquisition and Logistics Management (OALM)

Hospital and Laboratory Support Division

6701 Rockledge Drive

Bethesda, MD 20817 

Description

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institutes of Health (NIH) intends to negotiate and award a contract without providing for full and open competition (Including brand-name) to:

Sartorius Corporation

545-1 Johnson Avenue

Bohemia, NY 11716

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811310 with a Size Standard $0.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2026-01, March 13, 2026. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($350,000).

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements.

GENERAL INFORMATION

Title: Preventive Maintenance Service for 2 Sartorius Incucyte Instruments from 7/1/2026 to 3/31/2027(9 months, 0.75 units). Background Information: The Center for Cancer Research (CCR), National Cancer Institute (NCI), National Institutes of Health (NIH), requires preventive maintenance services for two Government-owned Sartorius Incucyte Instruments. Its Laboratory of Pathology (LP) uses two IncuCyte S3 SW/SVC instruments to monitor in real time biological changes in living cancer cells.  SCOPE The Contractor shall provide all labor, material and equipment necessary to maintain and provide preventive maintenance for the following equipment: One (1) Incucyte S3 SW/SVC, Serial # IC50564 One (1) Incucyte S3 SW/SVC, Serial # IC51342 All maintenance services shall be performed on-site in accordance with the Original Equipment Manufacturer’s (OEM) most current standard commercial maintenance practices. Onsite and emergency services shall be provided during standard business hours (defined as 8:00 am – 5:00 pm EST, Monday through Friday, excluding Federal Holidays found at www.opm.gov/policy-data-oversight/pay-leave/federal-holidays and extended hours (5:00 pm – 9:00pm EST, Monday through Friday) for any issues not able to be resolved remotely, or during normal business hours. Software updates/services may be provided remotely as applicable. All travel, labor, materials, and related charges shall be included in the purchase order price.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include a technical proposal, a cost-price proposal, the period of performance, the Unique Entity ID (UEI), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses must be received by June 18, 2026 at 9:00 AM Eastern time and must reference solicitation number 75N98026Q00546. Responses may be submitted electronically to Mr. James Law, Contracting Officer at James.Law@nih.gov. Fax responses will not be accepted.

"All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.”

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