SAM #191N6026Q0001-PR15936508

Preventive Maintenance Services for Multistack Chiller and Associated Equipment at U.S. Consulate General Chennai

This opportunity from the U.S. Consulate General Chennai, under the Department of State, seeks preventive maintenance services for a Multistack Air Cooled Chiller and associated equipment. - Government Buyer: - U.S. Department of State, U.S. Consulate General Chennai, Facilities Management and GSO/Contracting offices - OEM Highlight: - Multistack is the specified OEM for the chiller equipment - Products/Equipment to be Serviced: - Multistack Air Cooled Chiller (25 TR) - Associated motor starters, variable frequency drives (VFDs), pumps, electrical panels, and air handling units (AHUs) - Services Requested: - Scheduled preventive maintenance including inspection, cleaning, and minor part replacements (filters, belts, hoses, etc.) - Technical check reports and permits - Compliance with safety and health requirements - Notable Requirements: - Services must be performed by certified Multistack technicians - Vendors must demonstrate past performance and service support in Chennai - Firm fixed-price contract with one base year and four option years - No advance payments; payment within 30 days post-service - SAM registration required for orders over $40,000 - Repairs and major hardware replacements are excluded from this contract - Period of Performance: - One base year plus four one-year options, covering up to five years - Award Criteria: - Lowest priced, technically acceptable offer

Description

DATE: June 08, 2026

Consulate Chennai’s Solicitation #: 191N6026Q0001 - PR15936508

Request for Quote- Preventive Maintenance Service Contract – Multistack Chiller, U.S. Consulate General's Office Building, Chennai, India

The U.S. Consulate General Chennai invites you to participate in this solicitation for “Preventive maintenance services for the Multistack Chiller” as described in the attached solicitation documents.  

The vendor shall provide all information required to complete the work as specified in the contract solicitation documents.  Please refer to the attached Contract document and the Request for Quote (RFQ) letter herewith for more details. All responsible sources may submit a quotation, which shall be considered.

RFQ TIMELINE:

Deadline to submit technical queries: Friday, June 12, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov  

Deadline for RFQ Submittal: Wednesday, June 22, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov  

Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.

Points of Contact:

Mr. Seth A Burchett - Contracting Officer

Phone Number: 044-2857 4000

Email: ChennaiProcurement@state.gov

Ms. Malathy Ravi – Procurement Section

Phone Number: 044 – 2857 4000 /4319

Email: ChennaiProcurement@state.gov    

SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $40,000

NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6026Q0001- PR15936508 – Preventive Maintenance Service Contract – Multistack Chiller, U.S. Consulate General's Office Building, Chennai, India”. Please do not submit your quotation via courier. Quotes submitted to any other email address and after the due date and time given, shall not be considered.

ATTACHMENTS:

191N6026Q0001 - PR15936508 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote). 191N6026Q0001 - PR15936508 – Contract Document (Read the document completely before submission of quote). 191N6026Q0001 - PR15936508 – Vendor QA Sheet (Submit your queries as per this format). Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY) Annex B / Contractor Safety and Health Requirements.

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