St Cloud Opengov #2026-027

St. Cloud, FL Seeks ERP Software and Implementation Services for Citywide Integration

The City of St. Cloud, Florida is seeking proposals for a comprehensive Enterprise Resource Planning (ERP) software solution and related implementation services. - Government Buyer: - City of St. Cloud Procurement Services, led by Ricky Stayer, CPPB, FCCM - Products/Services Requested: - Enterprise Resource Planning (ERP) software to unify financial, procurement, budgeting, human resources, payroll, and capital asset management functions - Professional services for ERP implementation, including project management, configuration, data migration, integration, and staff training - Support for approximately 730 employees and 15 time clocks - Advanced scheduling capabilities for 140 fire department staff - Asset tracking, billing, and compliance with Florida statutes - OEMs and Vendors: - No specific OEMs are mandated; the City is open to all qualified ERP software manufacturers and implementation partners - Proposals may be submitted by single vendors or as joint/multi-vendor solutions - Unique/Notable Requirements: - Full integration between finance and HR/payroll modules - Ability to automate workflows and enhance reporting/compliance - Integration with existing systems (e.g., AS400, CityWorks, OpenGov) - Preference for annual software licensing invoices - Phased rollout approach preferred, but other methods considered - Post-go-live support (hypercare) required, with support approach and duration to be defined in proposals - Open to both cloud-based and on-premise solutions - Emphasis on fiscal responsibility and compliance with all applicable laws

Description

The City of St. Cloud is seeking proposals to purchase or acquire rights to use an ERP system that integrates financial, procurement, budgeting, human resources, and capital asset management functions. The system should enable full integration of finance and HR/payroll and include professional services for implementation and staff training. Proposals may be multi-vendor, with clear roles and responsibilities for each vendor. The project aims to replace fragmented systems with a unified ERP to improve efficiency, data integrity, and service delivery across city departments.

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