SAM #70Z08526QCH329

US Coast Guard Seeks Event Equipment Rental and On-Site Services for Change of Command Ceremony

The U.S. Coast Guard is seeking a contractor to provide equipment rental and on-site services for the Change of Command ceremony for USCGC CALHOUN (WMSL 759) at the Federal Law Enforcement Training Center in North Charleston, SC. - Government Buyer: - U.S. Coast Guard, Chief Petty Officer Lorence L. Boynes - OEMs and Vendors: - No specific OEMs or vendors are named; products are described generically (e.g., folding chairs, tent, audio equipment) - Products/Services Requested: - Rental and setup of a 40x60 white tent (1 unit) - Rental and setup of 200 folding chairs (bone color, e.g., Samsonite) - Rental and setup of 2 podiums with microphone capability - Rental and setup of 4 speakers for audio projection - Rental and setup of 4 drum blower fans (48" or greater) - Rental and setup of 1 table (4x8) for audio equipment - On-site labor for setup, installation, breakdown, and cleanup of all equipment - All equipment must be secured (e.g., tent with water bags or weights) - Contractor responsible for transportation, installation, and removal of all items - Unique/Notable Requirements: - All work must be performed on-site at Pier Papa, FLETC - Setup must be completed before the ceremony and breakdown/cleanup after the event - Contractor must provide all labor, materials, and equipment - Technical acceptability and past performance will be evaluated - Small business set-aside under NAICS code 532289

Description

The United States Coast Guard Deputy Commandant for Systems (DCS) is issuing this combined synopsis/solicitation on behalf of the Coast Guard Cutter Calhoun to award a firm-fixed-price service contract, as detailed in the attached Statement of Work.

This requirement consists of performing all on-site labor and services to provide, set up, and break down a ceremony tent, seating, podiums, and audio/cooling equipment in support of the USCGC CALHOUN (WMSL 759) Change of Command Ceremony. All work must be performed on-site at Pier Papa, Federal Law Enforcement Training Center (FLETC), 1050 Register Street, North Charleston, SC 29405. The planned Period of Performance (PoP) is from June 22, 2026 through June 25, 2026.

This acquisition is a 100% total small business set-aside under NAICS code 532289, with a corresponding small business size standard of $12.5 million. The applicable Product Service Code is W083.

The Government intends to evaluate offers and award a contract to the responsible offeror whose technically acceptable quotation represents the lowest price. To establish technical acceptability, the offered services must meet all specifications in the attached Statement of Work. Past performance will also be evaluated on an acceptable or unacceptable basis. To be eligible for award, the offeror must receive a past performance rating of acceptable or neutral, with neutral indicating no relevant performance history, based on government records.

Offerors shall identify any subcontractors proposed to perform major or critical aspects of the requirement, including but not limited to manufacturing, sourcing, assembly, or fulfillment of the contract. For each such subcontractor, the offeror shall provide the subcontractor’s name, address, UEI, and a brief summary of relevant experience and past performance. The Government will evaluate qualifications and past performance of the prime offeror and any identified subcontractors as part of the overall evaluation of the offeror’s ability to successfully perform the requirement.

Offerors are encouraged to submit sufficient descriptive information to demonstrate that the offered services meet the requirements of the solicitation. This may include product descriptions, specifications, part numbers, manufacturer information, or other documentation necessary to establish technical acceptability. Offerors are responsible for ensuring that the items offered are correct, complete, and compatible with the Government’s requirements. The Government may consider the offeror’s demonstrated understanding of the requirements and ability to reliably source and deliver the required items as part of the evaluation of technical acceptability. Failure to provide correct items or inability to fulfill the requirement after award may render the offeror ineligible for award or subject to termination.

Submit offers electronically via email to the points of contact identified in this notice. The Government does not prescribe a specific quotation format. Offerors must submit a quotation that clearly identifies the items offered and demonstrates compliance with the stated requirements. Submissions must be complete, clear, and presented in a format that allows effective evaluation by the Government. Submit all questions via email to the points of contact identified in this notice. The Government will not accept telephone inquiries.

Submit offers on a firm-fixed-price basis. Prices must be all-inclusive and must cover all costs associated with providing the services, including but not limited to manufacturing, packaging, handling, transportation, duties, tariffs, fees, and any other costs. The Government may consider offers nonresponsive if they include conditional pricing, price escalation language, or statements indicating that prices are subject to adjustment based on future costs or fees. The Government intends to evaluate offers and make award without discussions; therefore, offerors should submit their best offer with initial submission.

The Statement of Work and the list of applicable FAR provisions and clauses are attached to this notice.

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