Texas DIR/ESBD #26-012

Spring ISD District-Wide Telephone System Refresh for 53 Facilities

Spring Independent School District (Spring ISD) is seeking proposals for a district-wide telephone system refresh to modernize telecommunications across 53 facilities. - Government Buyer: - Spring Independent School District (Spring ISD), Procurement Services - Contact: CJ Watts, Contract Specialist - Scope of Procurement: - Comprehensive enterprise telephony solution for approximately 5,580 users and 5,600 IP endpoints - Equipment must be new, current production, and eligible for manufacturer warranty - No near-term end-of-sale or end-of-support risk for proposed products - Products Requested: - 1,716 standard office phones (4-8 button) - 3,166 classroom phones - 53 front desk/main office phones (12-button) - 53 conference phones with 3-4 wireless microphones - 182 softphone clients (compatible with Windows, Android, and iPhone) - 1,716 Direct Inward Dialing (DID) numbers - Services Requested: - Planning, installation, configuration, testing, documentation, project management, training, warranty coverage, and quality control - Separate line-item service fees for each piece of equipment - Unique/Notable Requirements: - Turnkey deployment including all equipment, software, licensing, implementation, and professional services - All equipment must be eligible for manufacturer warranty and not at risk of end-of-sale/support - Vendors must register in Spring ISD's online bidding system to access full specifications and submit proposals - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Potential OEMs for enterprise telephone systems and accessories should be highlighted by interested bidders

Description

The Spring Independent School District (District) is seeking competitive sealed proposals to identify a vendor(s) to supply a district-wide telephone system refresh. The project includes providing, configuring, and supporting a comprehensive enterprise telecommunications solution across 53 district facilities. The contract term is initially one year with options for renewal or extension. Proposals are due by June 19, 2026, and the estimated contract value exceeds $1,000,000 annually depending on the District's needs.

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