Islamorada Village Civicplus #RFP 26-07

Council Chamber Broadcast & Audio/Visual System Hardware Refresh – Islamorada, FL

This opportunity is for a comprehensive hardware refresh of the Council Chamber broadcast and audio/visual system at the Founders Park Community Center in Islamorada, FL. - Government Buyer: - Islamorada, Village of Islands (Village Clerk's Office) - OEMs Highlighted: - Panasonic (PTZ cameras) - Broadcast Pix (production switcher) - AJA Video Systems (SDI router, frame synchronizer, sync generator, converters, amplifiers) - Tightrope Media Systems (broadcast/cable server) - Cisco (network switch) - QSC (audio loudspeakers) - Products/Hardware Requested: - 5 Panasonic AW-UE50WPJ PTZ cameras (replacement for existing AW-HE40SW) - 1 Broadcast Pix MX Hybrid Upgrade production switcher - 1 AJA KUMO 1616 SDI router - 1 AJA FS1-X frame synchronizer/converter - 1 AJA GEN 10 sync generator - 1 Tightrope CBL-VIOLITE-800 broadcast/cable server (compatible with Cablecast) - 1 Cisco SG300-28PP-K9-NA network switch (PoE+, DANTE audio-over-IP support) - 3 AJA Hi5 Plus 3G-SDI to HDMI converters - 1 AJA HA5-Plus HDMI to SDI converter - 1 AJA C10DA analog distribution amplifier - 1 AJA 3GDA SDI distribution amplifier - 2 QSC AD-S10T loudspeakers with QSC YMS10T yoke mounts - Services Requested: - Complete installation, wiring, testing, and commissioning of all hardware - On-site operator training for Village staff (minimum two sessions) - One-year post-acceptance support and maintenance contract (renewable up to three years) - Notable Requirements: - All equipment must be new with manufacturer warranties - One-year labor warranty required - Training and documentation must be delivered within 14 days of system acceptance - Strict adherence to a 'Cone of Silence' policy during the procurement process

Description

The Village of Islamorada, Florida, is soliciting formal proposals for a full hardware refresh of the Council Chamber broadcast and audio/visual production system located at the Founders Park Community Center. The project involves updating the hardware components of the broadcast and audio/visual system used in the Council Chambers. Proposals must be submitted by certified mail or in person by July 8, 2026, at 3:00 p.m. Local Time. A Cone of Silence is in effect prohibiting communications regarding this bid until the contract is awarded by the Village Council.

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