Hutchinson Ionwave #2026-25

City of Hutchinson Solicits Toner Supply and Support Services for Multi-OEM Printer Fleet

The City of Hutchinson, Kansas, through its Information Technology Department, is seeking proposals for the supply of toner cartridges and related support services for a diverse fleet of printers used across city departments. - Government Buyer: - City of Hutchinson, Information Technology Department - Contact: Mary Baker, IT Systems Technician - OEMs (Original Equipment Manufacturers) prominently featured: - Brother - Canon - Dell - HP (Hewlett-Packard) - Xerox - Products Requested: - Toner cartridges (OEM or high-quality compatible/remanufactured) for specific printer models from Brother, Canon, Dell, HP, and Xerox - Quantities range from 1 to 5 per model, with both black and color (cyan, magenta, yellow) cartridges required for many models - Printer models include Brother HL-L6200DW, HL-L9410CDN, MFC-L2710DW, MFC-L3780CDW, MFC-L8610CDW; Canon imageCLASS 664, MF753CDW; Dell C2660dn; HP LaserJet Pro M28, M402dn, M404dn, M454, M553dn, M602, M605n, M608n; Xerox WorkCentre 6515 - Services Requested: - Scheduled and on-demand delivery of toner cartridges to multiple city locations - Pickup and environmentally responsible recycling/disposal of used toner cartridges - Replacement of defective toner cartridges (including dead-on-arrival, leakage, low yield, and print defects) - Inventory management, consolidated ordering, and support for city departments - Notable Requirements: - Proposals must include clear pricing schedules, compatibility information, and service level agreements (SLAs) for order processing, delivery, backorder handling, and replacement policies - Vendors must demonstrate experience with municipal or public sector clients and provide references - Transparent pricing, itemized invoices, and compliance with Kansas non-discrimination laws are required - The City may award by line item or overall best value and may split purchases among vendors - Ability to support future changes in printer fleet and describe onboarding process - Emphasis on environmental practices for cartridge recycling/disposal

Description

The City of Hutchinson is soliciting proposals from qualified vendors to supply toner products and related support services for multiple printers used across various city departments. The scope includes providing OEM and/or high-quality remanufactured compatible toner, scheduled and on-demand delivery, and pickup of used cartridges for recycling or disposal. Vendors must submit a clear pricing schedule and demonstrate capability to support a mixed fleet of printers including Brother, Canon, Dell, HP, and Xerox models. The contract term is one year with options for renewal up to four additional years, and proposals will be evaluated on best value considering qualifications, service levels, and pricing.

View original listing