New York State Contract Reporter #C002468

Turnkey Audio Visual System Procurement and Installation for NYSP Academy CVEU Classroom

The New York State Police is seeking bids for a turnkey audio visual (AV) system installation at the NYSP Academy CVEU Classroom in Albany, NY. - Government Buyer: - New York State Police (NYS Dept. of Police), Contract Management Specialist 2 - OEMs (Original Equipment Manufacturers): - Cisco (Room Kit Pro G2, Room Navigator, Room Vision PTZ cameras, Ceiling Microphone Pro, AV PoE+ switch) - Q-SYS (Core 8 Flex processor, NL-C4 PoE speakers) - Shure (ULX-D-GV/QLX-D wireless microphones, transmitters) - Lightware (Taurus UCX-class source routing) - Barco (ClickShare CX-class wireless presentation) - ELMO (PX-30E-class 4K document camera) - SMART (Board Mini/podium device) - Epson (PowerLite L790U-class projector) - Draper (Access V/Ultimate Access V screen, LVC-IP Bridge) - Samsung (85-inch commercial display) - Chief (monitor mount) - Epiphan (Pearl Nexus recorder) - Aruba (AV PoE+ switch) - APC/Eaton (UPS/PDU) - Products/Services Requested: - Complete AV system including procurement, delivery, installation, programming, configuration, testing, commissioning, documentation, training, and one-year warranty - Key equipment: Cisco Room Kit Pro G2, Room Navigator, Room Vision PTZ cameras (2), Ceiling Microphone Pro (4), Q-SYS Core 8 Flex, Q-SYS NL-C4 PoE speakers (6), Shure wireless microphones and transmitters, Lightware Taurus UCX-class source routing, Barco ClickShare CX-class, ELMO PX-30E-class 4K document camera, SMART Board Mini, Epson PowerLite L790U-class projector, Draper motorized ALR screen and control, Samsung 85-inch display, Chief mount, Epiphan Pearl Nexus recorder, Cisco/Aruba AV PoE+ switch, APC/Eaton UPS/PDU - Labor/services: project management, AV installation, low-voltage cabling, programming (Q-SYS, Cisco), commissioning, training, documentation, removal/disposal of old equipment, warranty support - Notable Requirements: - System must support Cisco-native conferencing (Webex) and external meeting workflows (Teams, Zoom) - Distributed Q-SYS processor architecture for control and audio - IP/PoE-forward room control and device integration - Detailed acceptance testing, as-built documentation, and on-site training (minimum 8 hours) - Mandatory site visit and coordination with NYSP, NYS ITS, and NYS OGS/facilities - All equipment must be new and conform to the specified design package - One-year warranty on all equipment and workmanship

Description

The New York State Police is soliciting bids for Audio Visual Equipment and Installation at the NYSP Academy, CVEU Classroom. The contract term is one year and involves furnishing, delivering, staging, installing, programming, configuring, testing, commissioning, documenting, training, warranting, and closing out a complete working AV system. The solicitation includes a mandatory site visit and requires coordination with NYSP, NYS ITS, and NYS OGS/facilities. The project includes installation of Cisco conferencing equipment, Q-SYS audio and control systems, and other AV components as detailed in the design package.

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