SAM #1305M326Q0236

NOAA NWS Upton, NY Groundskeeping and Landscaping Services Solicitation

NOAA's National Weather Service Forecast Office in Upton, NY is seeking small business quotations for comprehensive groundskeeping and landscaping services. - Government Buyer: - National Oceanic and Atmospheric Administration (NOAA) - National Weather Service (NWS), Forecast Office, Upton, NY - OEMs and Vendors: - No specific OEMs or product manufacturers are named in the solicitation - The incumbent contractor is Ecology MIR Group LLC (service provider, not OEM) - Products/Services Requested: - Full-service groundskeeping and landscaping for a site under two acres at Brookhaven National Laboratory - Services include: - Mowing, trimming, edging, fertilizing, weed control, and cleanup - Pruning, mulch placement, erosion control, leaf removal, bed preparation, and annual flower planting - Irrigation system winterization, startup, sprinkler alignment and repair - Damage repair/replacement of plants and trees - All supervision, labor, tools, materials, and equipment must be provided by the contractor - Quantities and Period of Performance: - One service unit per year, with a base year and four one-year option periods (up to five years total) - Unique or Notable Requirements: - Small business set-aside under NAICS 561730 - Compliance with Department of Labor Wage Determination - Mandatory sexual assault and harassment prevention training for contractor personnel - Services to be performed Monday through Friday during business hours - Site visit recommended for accurate quoting - Quality standards, safety, and security compliance required - All services (except mowing for April-June 2026) must begin within two weeks of award or as negotiated

Description

THE INCUMBENT CONTRACT WAS AWARDED TO ECOLOGY MIR GROUP LLC FOR AN AGGREGATE OF $110,995.06 FOR FIVE (5) YEARS. THE STATEMENT OF WORK WITHIN THIS SOLICITATION MAY OR MAY NOT HAVE BEEN MODIFIED FROM THE INCUMBENT CONTRACT; THEREFORE, IT IS RECOMMENDED THAT QUOTERS THOROUGHLY REVIEW THE STATEMENT OF WORK IN THIS SOLICITATION AND MAKE A SITE VISIT.COMBINED SYNOPSIS/SOLICITATIONNon-personal groundskeeping and landscaping services at the National Weather Service (NWS) Forecast Office in Upton, New York.(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.Solicitation number 1305M326Q0236 is issued as a Request for Quotation (RFQ) for the provision of groundskeeping and landscaping services.This acquisition is set-aside for small business concerns. The associated NAICS code is 561730. The small business size standard is $9.5M.This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov .(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).CLIN 0001 – BASE YEARSERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE GROUNDSKEEPING AND LANDSCAPING SERVICES AT THE NATIONAL WEATHER SERVICE (NWS) FORECAST OFFICE LOCATED IN UPTON, NY, IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK.CLIN 1001 – OPTION YEAR 1SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE GROUNDSKEEPING AND LANDSCAPING SERVICES AT THE NATIONAL WEATHER SERVICE (NWS) FORECAST OFFICE LOCATED IN UPTON, NY, IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK.CLIN 2001 – OPTION YEAR 2SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE GROUNDSKEEPING AND LANDSCAPING SERVICES AT THE NATIONAL WEATHER SERVICE (NWS) FORECAST OFFICE LOCATED IN UPTON, NY, IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK.CLIN 3001 – OPTION YEAR 3SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE GROUNDSKEEPING AND LANDSCAPING SERVICES AT THE NATIONAL WEATHER SERVICE (NWS) FORECAST OFFICE LOCATED IN UPTON, NY, IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK.CLIN 4001 – OPTION YEAR 4SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE GROUNDSKEEPING AND LANDSCAPING SERVICES AT THE NATIONAL WEATHER SERVICE (NWS) FORECAST OFFICE LOCATED IN UPTON, NY, IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK.(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions.THE STATEMENT OF WORK (SOW) IS ATTACHED (ATTACHMENT 1) AND SITE PHOTO (ATTACHMENT 2).THE U.S. DEPARTMENT OF LABOR WAGE DETERMINATION 2015-4157 REVISION 31 DATED 05/13/2026 WILL BE INCORPORATED AND MAY BE VIEWED AT WWW.SAM.GOV (ATTACHMENT 3)SEE THE ATTACHED SF 18 WITH THE TERMS AND CONDITIONS WHICH ALL QUOTERS MUST BE IN COMPLIANCE WITH TO BE ELIGIBLE FOR AWARD.QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF 18 FORM OR ON COMPANY LETTERHEAD.(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see RFO part 47).Period of Performance: Base Period of performance for this requirement is Date of Award through 06/30/2027.Option Period 1 for a twelve (12) month period 07/01/2027 through 06/30/2028.Option Period 2 for a twelve (12) month period 07/01/2028 through 06/30/2029. Option Period 3 for a twelve (12) month period 07/01/2029 through 06/30/2030. Option Period 4 for a twelve (12) month period 07/01/2030 through 06/30/2031. The Base Period start date is estimated to be a date 06/25/2026 through 07/01/2026. If there is a significant delay in awarding this contract, a shortened base period of performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.NOTE FOR 2026: The season for providing groundskeeping and landscaping services is April 1 through November 30 each year. In 2026, prior to Date of Award, only the grass was mowed during the months of April through June. The Contractor shall provide all services, with the exception of mowing, that were to have been performed in April, May or June 2026 within two (2) weeks of award or as negotiated by the Government Point of Contact. A site visit is recommended to develop an accurate quote.Place of Performance:National Weather Service 175 Brookhaven AvenueUpton, NY 11973-5000(v) A list of solicitation provisions that apply to the acquisition can be found in the attached SF 18.(vi) A list of contract clauses that apply to the acquisition can be found in the attached SF 18.(vii) Quotes are required to be received in the contracting office no later than 10:00am MDT on WEDNESDAY, JUNE 17, 2026. All quotes must be submitted electronically via email to kerri.coffey@noaa.gov THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.(viii) Any other additional information required by 5.101(c).Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

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