SAM #36C26326Q0803

Lease of Mobile CT Scanner and Associated Services for VA Iowa City

The Department of Veterans Affairs is seeking to lease a mobile CT scanner for the Iowa City VA Health Care System to maintain imaging services during equipment replacement. - Government Buyer: - Department of Veterans Affairs - Network Contracting Office 23 (NCO 23), VA Black Hills HCS Fort Meade Campus - Iowa City VA Health Care System, Imaging Department - Products/Services Requested: - Lease of one mobile CT scanner unit with: - 128 IVR slices per rotation - UFC Detector System - 70cm gantry aperture - Windows 10 platform - 55 kW generator - Patient table (160 cm scannable range, 456 lbs max load) - Bayer MedRad Stellant Dual Head Injector and syringes - Advanced imaging features (e.g., DoseMap, SAFIRE, iMAR, FAST spine, extended field of view, SureView, neuro best contrast, Care Analytics dashboard, Dicom SR dose reports, Nema XR-29 standard, software level VC50A) - Weekly rental for four months - Delivery, setup, testing, and removal services - Applications training (3 days onsite) - Preventive maintenance and repair (minimum 95% uptime, OEM-authorized) - Cleaning and hard drive replacement/removal with data security (hard drive destroyed or removed at lease end) - Notable Requirements: - Compliance with Buy American Statute and Nonmanufacturer Rule - Vendors must provide documentation of capability, business size, and, if applicable, an Authorized Distributor Letter - Hard drive data security is emphasized at lease end - No specific OEMs or vendors are named, but Siemens Medical Solutions is referenced as an example of an OEM-authorized service provider.

Description

THIS IS A SOURCES SOUGHT NOTICE ONLY The purpose of this Sources Sought is to conduct market research is to lease a 128 IVR Slices per rotation with UFC Detector System. This notice serves to survey the market to ascertain whether-or-not sources are capable of providing the requested supply/services. This notice also allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. Please review the DRAFT Statement of Work (SOW) to compare your supply/service to what is requested. Complete the line-items below and submit any documentation supporting your product/service for consideration. Network Contracting Office 23 (NCO 23) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing. The Small Business Administration (SBA) Size Standard for this request is $40.0 million This Sources Sought is to gain knowledge of potential qualified sources and their size classification(s) (Service Disabled/Veteran Owned Small Business (SD/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 532490. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors are requested to respond to this notice but are required to respond to the official solicitation announcement in order to be awarded the contract. INSTRUCTIONS:
RESPONSES MUST INCLUDE THE FOLLOWING INFORMATION: Primary Information: Company Name: Point of Contact (POC) name: Email address: Phone number: Unique Entity ID No. listed in the System of Awards Management (SAM): Business Size: (Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Other, Small Business, or Large Business) for the NAICS code 532490. PLEASE LIST YOUR GSA Contract or a Federal Supply Schedule with this product/service listed on it. (MUST HAVE ENOUGH TIME ON YOUR FSS TO COVER REQUESTED PERIOD OF PERFORMANCE AND SIX (6) MONTHS TO BE CONSIDERED)________________________________________________________

IMPORTANT If your firm is a Socio-economic Small Business (SDVOSB, VOSB, Hub zone, 8(a), Small, Small disadvantaged, Woman owned small business), please state if your firm is a Nonmanufacturer under the Nonmanufacturer Rule. For more information about the Nonmanufacturer Rule and how it applies to your firm, click on this Small Business Administration link: https://www.sba.gov/partners/contracting-officials/small-business-procurement/nonmanufacturer-rule Please check the lines below that apply to your firm: a. ____ Business size does not exceed 500 employees. b. ____ Firm is primarily engaged in the retail or wholesale trade and normally sells this type of item being supplies. c. ____ Firm takes ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice. d. ____ Supplies the end products of a small business manufacturer or processor made in the United States. If a future solicitation requires the Buy American Statute, the following two clauses will apply:

52.225-1 Buy American-Supplies 52.225-2 Buy American Certificate Must have an Authorized Distributor Letter issued from the manufacture if not the manufacture for a supply acquisition request. The attached SOW is a draft and is NOT finalized. If any portions are unclear, prohibited, and/or you are unsure about the draft description of the requirement please list your comments and/or concerns in your response so they can be addressed.
Response is due by 06/18/2026, at 1700 Mountain Time. Please submit e-mail responses to Mr. Dennis Salmonsen, Contract Specialist, at email address: dennis.salmonsen@va.gov. Please place Sources Sought No. in the subject line of your email. This notice is to assist the Department of Veterans Affairs in determining qualified sources only.

SALIENT CHARACTERISTICS: See DRAFT Statement of Work

PRICING NOT NECESSARY FOR SOURCES SOUGHT ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001

4.00 MO

Mobile CT Weekly Rental Contract Period: Base POP Begin: 08-03-2026 POP End: 12-02-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

0002

4.00 MO

Mobile CT Delivery Fee Contract Period: Base POP Begin: 08-03-2026 POP End: 12-02-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

0003

4.00 MO

Mobile CT Return Fee Contract Period: Base POP Begin: 08-03-2026 POP End: 12-02-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

0004

4.00 MO

Mobile CT Apps Training per Day Contract Period: Base POP Begin: 08-03-2026 POP End: 12-02-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

0005

4.00 MO

Mobile CT Cleaning Contract Period: Base POP Begin: 08-03-2026 POP End: 12-02-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

0006

4.00 MO

Mobile CT Hard Drive Replacement Contract Period: Base POP Begin: 08-03-2026 POP End: 12-02-2026 PRINCIPAL NAICS CODE: 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing PRODUCT/SERVICE CODE: W065 - Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

GRAND TOTAL

NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these supplies and/or services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exists at this time; however, in the event the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the RFQ shall be posted to GSA eBuy where only those firms who currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought notice.

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