SAM #36C26026Q0729

Preventative Maintenance and Warranty Extension for 10X Genomics Chromium iX at Boise VA Medical Center

This opportunity seeks preventative maintenance and warranty extension services for a 10X Genomics Chromium iX laboratory instrument at the Boise VA Medical Center. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 20 (NCO20), Boise VA Medical Center - OEM Highlight: - 10X Genomics is the required Original Equipment Manufacturer (OEM) - Products/Services Requested: - 12-month Assurance Plan for the 10X Genomics Chromium iX system (Serial No. CXVG12468) - Preventative maintenance and warranty extension, including warranty work if needed - All services must use new, genuine OEM parts—no used, refurbished, or counterfeit parts allowed - Vendor Requirements: - Contractor must be an authorized service provider for 10X Genomics with access to OEM parts - Proof of manufacturer authorization is required - Targeted at qualified small businesses (SDVOSB, VOSB, WOSB, HUBZone, etc.) - Notable Requirements: - Service to be performed at the Boise VA Medical Center Research Services building - Contractor must have expertise in installation and warranty work for the Chromium iX controller

Description

Notice of Sources Sought

The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Women Owned Small Businesses (WOSB) and Small Businesses interested and capable of providing the services requested, as well as any large businesses. The results from this source sought notice will be used to determine the appropriate set-aside.

The intended contract is a firm-fixed price service contract.

The SBA Non-Manufacturer Rule is not applicable as the intended contract is for services.

The Department of Veterans Affairs, NCO20 is looking for manufacturer authorized service providers with access to OEM parts of the following requirement:

12 month preventative maintenance services for existing Chromium X equipment at Boise VAMC in accordance with Statement of Work below. Equipment to be serviced: Chromium X - 12 month Assurance Plan Serial no: CXVG12468 Manufacturer: 10X Genomics

Statement of Work: 1. Contract Title Chromium iX - 12 month Assurance Plan - SN# CXVG12468 2. Background
BVAMC Research Service is planning to purchase a Chromium iX - 12 month Assurance Plan - SN# CXVG12468 to ensure proper maintenance of the necessary lab equipment 3. Scope The site of the equipment will be in Research Services, building #117, 125. The contractor provide the service contract for the already installed machine Chromium iX 4. Specific Tasks 4.1. The contractor will extend the 12-month warranty for the system. 5. Performance Monitoring (if applicable) The point of contact (POC) will be a Research staff member who will be an end-user of the system. The POC will coordinate all warranty concerns related to the new system. Jay Radke will serve as the POC. 6. Security Requirements The system will not have the need access to a VA system or VA sensitive information. The Chromium iX & Accessory Kits is a stand-alone instrument requiring no VA Network access. The C&A requirements do not apply, and a Security Accreditation Package is not required. 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) No GFE or GFI will be needed or provided, and the contractor does not require access to any additional equipment or materials.
8. Other Pertinent Information or Special Considerations The contractor possesses the specific expertise required install and perform warranty work on the controller. a. Identification of Possible Follow-up Work.
If any unforeseen issue(s) arise during the one-year warranty period. b. Identification of Potential Conflicts of Interest (COI). It has been determined by the COR that no conflict of interest exists with the purchase contract. c. Inspection and Acceptance Criteria.
No contractor will be on site. 9. Risk Control The Research building 117 is designated as a BSL-2 facility. The rooms are marked to denote specific hazards that are currently in use. In the rooms where the work will be performed, the PPE requirements will be noted, as per policy. PPE is available. Additionally, there are no patients, nor patient care in the research buildings. 10. Place of Performance Boise VAMC Research Building #117, 125 500 W. Fort Street Boise, ID 83702 11. Period of Performance The warranty period will be for 1 year starting from the day of the completion of the installation of the system. 12. Delivery Schedule POW Task# Deliverable Title Format Number Calendar Days After Delivery & Installation 1.1

1.2 Warranty work performed, if necessary Contractor-determined format indicating receipt of warranty services signed by POC 1 copy to COR Within warranty period of 365 days (1 yr) after installation

Required Information in Your Response to Sources Sought: In order to be considered a valid source that can impact the set-aside determination of a possible future solicitation, potential contractors shall provide, at a minimum, the following information to peter.park2@va.gov by below response deadline:

1) Company name, address, and point of contact, phone number, e-mail address, and UEI.

2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) code 811210 Laboratory Instrument Repair and Maintenance Services. To be considered a small business your company must have less than 34 million dollars in average annual receipts. This notice is to determine the marketplace for this specific requirement. Please check one of the following:

[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Women Owned Small Business (WOSB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business Manufacturers [ ] yes [ ] no All other Small Business (SB) [ ] yes [ ] no Other than Small Business

3) Any socioeconomic business must have a SBA certification at https://search.certifications.sba.gov/.

4) Only authorized service representatives/providers of the manufacturer with access to OEM parts will be considered. No used, refurbished, remanufactured, or counterfeit parts will be allowed. Please provide a proof of authorized service provider letter from manufacturer stating you have access to OEM parts for repairs.

5) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination.

6) Capabilities Statement addressing the requirements in the Statement of Work to include: References for similar services currently being provided or previously provided at the required service levels as outlined in the Statement of Work.

The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

Service Address:
Boise VA Medical Center 500 W Fort St Boise, ID 83702

Point of Contact: Peter Park Contracting Officer peter.park2@va.gov

Response Deadline: 06/10/2026 by 3:00pm Pacific Time Additional Links:Boise VAMC

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