SAM #VTC0000

VTC System Modernization and Installation at ATAMMC (DoD)

This opportunity is for the modernization of Video Teleconferencing (VTC) systems at Alexander T. Augusta Military Medical Center (ATAMMC), under the Department of Defense. - Government Buyer: - Department of Defense - Alexander T. Augusta Military Medical Center (ATAMMC) - Information Management/Information Technology (IM/IT) Department - OEMs and Vendors Mentioned: - Crestron (AV encoders/decoders, control systems, touch screens, cable management) - Cisco (Room Kit EQ, Codec EQ, rack ears) - Shure (Ceiling array microphones) - Extron (Amplifiers, speakers, audio adapters) - Middle Atlantic (Racks, shelves, power distribution) - QSC (Q-SYS Core110f processor) - Products/Services Requested: - Supply and installation of standards-based VTC systems for multiple room types (Single, Huddle, Conference, Training, Operations Center, etc.) - Equipment includes: - 4K UHD monitors (75" to 98"), commercial TVs - Crestron DM NVX 4K60 4:4:4 HDR Network AV encoders/decoders, control systems, touch screens, cable management - Cisco Room Kit EQ, Codec EQ, rack mounting hardware - Shure ceiling array microphones - Extron amplifiers, speakers, audio adapters - QSC Q-SYS Core110f audio processor - PoE+ managed switches, SFP+ transceivers, HDMI distribution amplifiers, USB adapters, camera extension kits - AV racks, power management, and all associated cabling - Installation, configuration, and sustainment services - 36-month warranty and maintenance (1-year manufacturer + 2-year extended), including technical support, patches, updates, and upgrades - Unique/Notable Requirements: - All vendors must be Veteran Owned Small Businesses (VOSB) - Vendors must be located within 75 miles of the facility - Minimize new holes for cable installation; reuse existing microphones and speakers where possible - Systems must support Microsoft Teams in the DHA MED365 tenant - Safety and emergency planning required for installation - Detailed room-by-room equipment breakdown provided in attachments

Description

A.T. Augusta Military Medical Center (ATAMMC), Information Management/Information Technology (IM/IT) Department has a requirement for modernizing the VTC Systems throughout the hospital.

VTC Technology modernization is required to increase overall collaboration efficiencies, and to reduce room downtime. The hospital is interested in implementing standards-based collaboration VTC systems that can be deployed throughout the hospital, taking into consideration the unique requirements of any given collaboration space. Building standards will promote quicker user adoption and lessen the burden on administrative staff who are required to maintain and support these spaces.  Contractor shall provide warranty/maintenance for the ATAMMC throughout the period of 36 months.  Contractor shall also make the best effort to minimize new holes necessary for cable installation.

The vendor shall provide new VTC system materials listed in SOW for ATAMMC that includes the standard equipment warranty for 36 months. All maintenance shall include technical support, patches, updates, and upgrades on all work products.

A site visit will be held at Alexander T. Augusta Military Medical Center (ATAMMC) on Thursday 11 June 2026 at 11:00 AM EST. All eligible vendors MUST be located within 75 miles of the facility location at ATAMMC. Also, this solicitation has been set aside for ONLY vendors who are a Veteran Owned Small Business. All proposals are due no later than Thursday 25 June 2026 at 12:00 PM EST.

The address for the facility:

A.T. Augusta Military Medical Center

9300 DeWitt Loop,

Ft. Belvoir, VA 22060

Points of Contact for Facility Access:

Ms. Donna Swan

PH: 571-231-0499

Cell: 571-460-7220

Email: donna.d.swan2.civ@health.mil

Mr. David Chase

PH: 571-231-0381

Cell: 571-992-3629

Email: david.r.chase.civ@health.mil

All vendors must be registered in SAM.gov AND registration must be valid in order to submit a proposal. If your company’s registration has run out or is on the verge of expiring, please update your registration, preferably before the site visit. An expired registration on SAM.gov doesn’t stop you from participating in the site visit, however, it prevents you from submitting a formal proposal for this requirement and therefore your proposal will not be considered.

A Base Access Form will need to be filled out and submitted by each vendor within 48 hours of the site visit (6/9/2026). All forms should be sent to Mr. David Chase via email (david.r.chase.civ@health.mil).

Please note: The site visit is NOT mandatory but informational. If vendors choose to not participate in the site visit, this will not prevent any quote submission.

*Please refer to the attachments tab for:

- Statement of Work document which explains the scope of the requirement.

- Facility Access Form which needs to be filled out before entering the facility.

- Excel document with a breakdown of the rooms and what is needed in each of them.

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