SAM #36C25926Q0514

Kitchen Exhaust Hood Cleaning Services for Sheridan VA Health Care System

The Department of Veterans Affairs is seeking kitchen exhaust hood cleaning services for the Sheridan VA Health Care System in Wyoming. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 19 - Sheridan VA Health Care System - Services Requested: - Cleaning of five kitchen exhaust hood systems across two buildings (Building 86 Canteen and Building 7) - Includes grease removal, filter washing, and compliance with NFPA 96 standards - Biannual cleaning for most hoods; annual cleaning for one hood - Contractors must provide all labor, materials, and submit electronic reports after each cleaning - Infection control procedures must be followed - Quantities and Locations: - Building 86 Canteen: Main kitchen (126 ft), serving line (46 ft) - Building 7: Two main kitchen hoods (16 ft back-to-back), serving line (7 ft) - Cleaning schedule repeated for base year and four option years - Unique Requirements: - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Strict adherence to Performance Work Statement (PWS) and VA Notice of Limitations on Subcontracting - No gray market or remanufactured items; only new OEM supplies and services - Steris equipment certification required for maintenance contracts involving medical equipment - OEMs Mentioned: - Steris (certification required for medical equipment maintenance) - Estimated Contract Duration: - Base year plus four option years, with possible extension up to six months - All quotes must be submitted electronically

Description

Combined Synopsis/Solicitation Notice Kitchen Hood Cleaning Services for the Sheridan VA Health Care System located at 1898 Fort Road, Sheridan, WY 82801. Due 6/18/2026 at 10:00am EST. Request for Quote (RFQ): 36C25926Q0514 Kitchen Hood Cleaning Services for the Sheridan VA Health Care System This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 10:00am EST, June 10, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to crystal.volmar@va.gov no later than 10:00am EST, June 18, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0514. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025. The North American Industrial Classification System (NAICS) code for this procurement is 561790 (Other Services to Buildings and Dwellings). It is a SDVOSB total set-aside, and quotes will be accepted from Service-Disabled Veteran Owned Small Businesses (SDVOSB) only. List of Line Items; See Attachment 2 - Price Schedule Description of Requirements for the services to be acquired: See Attachment 1 - PWS 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer and have authorized Steris equipment Certification is a requirement for the services and maintenance contracts of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. The VA reserves the right to enforce any of its contractual remedies, including termination of the contract or allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) upon discovery. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be SBA verified and visible in the Small Business Search Certification: https://search.certifications.sba.gov at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award. If such contact occurs and is prejudicial to other contactors, the offeror may be excluded from award considerations. All proprietary information shall be clearly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: Volume I: Price - The offeror shall complete the pricing schedule attached. See Attachment 2 - Price Schedule. Volume II: VA Notice of Limitations on Subcontracting - Certificate of Compliance - The offeror shall provide the completed and signed VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). See Attachment 3 - VA Notice of Limitations on Subcontracting. Offeror must list any/all subcontractors and their size standard IAW NAICS 561790, what they will be performing, and how the firm will comply with Limitations on Subcontracting requirements. If no subcontractors will be used, state "No Subcontractors will be used for this requirement". (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract to the responsible offeror whose conforming offer is most advantageous considering price and other factors. The factors for evaluation are: Factor 1. Price Factor 2. VA Notice of Limitations on Subcontracting - Certificate of Compliance Evaluation Approach: Quotes will be evaluated by identifying the lowest-priced quote, checking if it exceeds available funding, and assessing reasonableness. The responsible offeror will be selected accordingly. The Government reserves the right to conduct discussions if deemed in its interest. The evaluation will consider: Price: Total of all line-item prices, using various analysis techniques. VA Notice of Limitations on Subcontracting - Certificate of Compliance: Review for completion and signature. Non-compliance may result in disqualification. If all volumes are not provided as outlined, the offer may be considered non-responsive. (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items, applies. Any inconsistencies shall be resolved by giving precedence IAW 52.212-4(r). All offerors shall comply with applicable laws, orders, rules, and regulations. The clauses incorporated in the solicitation will dictate the contract. Applicable clauses include, but are not limited to: 52.203-6 with Alt I: Restrictions on Subcontractor Sales to the Government 52.203-13: Contractor Code of Business Ethics and Conduct 52.203-17: Contractor Employee Whistleblower Rights 52.203-19: Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-9: Personal Identity Verification of Contractor Personnel 52.204-13: System for Award Management Maintenance 52.204-91: Contractor identification 52.209-6: Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9: Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10: Prohibition on Contracting with Inverted Domestic Corporations 52.219-4: Notice of Price Evaluation Preference for HUBZone Small Business Concerns 52.219-6: Notice of Total Small Business Set-Aside 52.219-6 with Alt I: Notice of Total Small Business Set-Aside, with Alternate I 52.219-8: Utilization of Small Business Concerns 52.219-9: Small Business Subcontracting Plan 52.219-9 with Alt I: Small Business Subcontracting Plan, with Alternate I 52.219-9 with Alt II: Small Business Subcontracting Plan, with Alternate II 52.219-9 with Alt III: Small Business Subcontracting Plan, with Alternate III 52.219-9 with Alt IV: Small Business Subcontracting Plan, with Alternate IV 52.219-14: Limitations on Subcontracting 52.219-16: Liquidated Damages Subcontracting Plan 52.219-33: Nonmanufacturer Rule 52.222-3: Convict Labor 52.222-19: Child Labor Cooperation with Authorities and Remedies 52.222-35: Equal Opportunity for Veterans 52.222-35 with Alt I: Equal Opportunity for Veterans, with Alternate I 52.222-36: Equal Opportunity for Workers with Disabilities 52.222-36 with Alt I: Equal Opportunity for Workers with Disabilities, with Alternate I (JUL 2014) 52.222-37: Employment Reports on Veterans 52.222-40: Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-41: Service Contract Labor Standards 52.222-42: Statement of Equivalent Rates for Federal Hires 52.222-43: Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) 52.222-44: Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment 52.222-50: Combating Trafficking in Persons 52.222-50 with Alt I: Combating Trafficking in Persons, with its Alternate I 52.222-51: Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements 52.222-53: Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements 52.222-54: Employment Eligibility Verification 52.222-62: Paid Sick Leave Under Executive Order 13706 52.222-90: Addressing DEI Discrimination by Federal Contractors 52.223-9: Estimate of Percentage of Recovered Material Content for EPA-Designated Items 52.223-9 with Alt I: Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I 52.223-11: Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.223-12: Maintenance 52.223-20: Aerosols 52.223-21: Foams 52.223-23: Sustainable Products and Services 52.224-3: Privacy Training 52.224-3 with Alt I: Privacy Training, with Alternate I 52.225-1: Buy American-Supplies 52.225-1 with Alt I: Buy American-Supplies, with Alternate I 52.225-3: Buy American-Free Trade Agreements-Israeli Trade Act 52.225-3 with Alt II: Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II 52.225-3 with Alt III: Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III 52.225-3 with Alt IV: Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV 52.225-5: Trade Agreements 52.225-19: Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States 52.225-26: Contractors Performing Private Security Functions Outside the United States 52.226-4: Notice of Disaster or Emergency Area Set-Aside 52.226-5: Restrictions on Subcontracting Outside Disaster or Emergency Area 52.226-8: Encouraging Contractor Policies to Ban Text Messaging While Driving 52.229-12: Tax on Certain Foreign Procurements 52.232-29: Terms for Financing of Commercial Products and Commercial Services 52.232-30: Installment Payments of Commercial Products and Commercial Services 52.232-33: Payment by Electronic Funds Transfer System for Award Management 52.232-34: Payment by Electronic Funds Transfer Other than System for Award Management 52.232-36: Payment by Third Party 52.232-40: Providing Accelerated Payments to Small Business Subcontractors 52.232-90: Fast Payment Procedure 52.233-3: Protest After Award 52.233-4: Applicable Law for Breach of Contract Claim 52.240-91: Security Prohibitions and Exclusions 52.240-91 with Alt I: Security Prohibitions and Exclusions, with Alternate I 52.240-92: Security Requirements 52.240-92 with Alt II: Security Requirements with Alternate II 52.240-93: Basic Safeguarding of Covered Contractor Information Systems 52.244-6: Subcontracts for Commercial Products and Commercial Services 52.247-64: Preference for Privately Owned U.S.-Flag Commercial Vessels 52.247-64 with Alt I: Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I 52.247-64 with Alt II: Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II Additional contract requirements or terms and conditions include: 52.217-8: Option to Extend Services (NOV 1999) 52.217-9: Option to Extend the Term of the Contract (MAR 2000) 852.212-70: Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020) VAAR 852.203-70: Commercial Advertising (MAY 2020) VAAR 852.219-73: VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) VAAR 852.219-75: VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) VAAR 852.232-72: Electronic Submission of Payment Requests (NOV 2018) VAAR 852.233-70: Protest Content/Alternative Dispute Resolution (SEP 2018) VAAR 852.233-71: Alternate Protest Procedure (SEP 2018) VAAR 852.246-71: Rejected Goods (OCT 2018) RFO 52.252-1 Solicitation Provisions Incorporated by Reference: The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies are available on the Internet at the provided websites or from the contracting officer. Websites: http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following RFO provisions are to be incorporated by reference: 52.203-11: Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-18: Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation 52.204-7: System for Award Management Registration 52.204-7 with Alt I: System for Award Management Registration, with Alternate I 52.204-90: Offeror Identification 52.207-6: Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) 52.209-12: Certification Regarding Tax Matters 52.219-2: Equal Low Bids 52.222-18: Certification Regarding Knowledge of Child Labor for Listed End Products 52.222-48: Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification 52.222-52: Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification 52.222-56: Certification Regarding Trafficking in Persons Compliance Plan 52.223-4: Recovered Material Certification 52.225-2: Buy American Certificate 52.225-4: Buy American-Free Trade Agreements-Israeli Trade Act Certificate 52.225-6: Trade Agreements-Certificate 52.225-20: Prohibition on Conducting Restricted Business Operations in Sudan-Certification 52.225-25: Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications 52.226-3: Disaster or Emergency Area Representation 52.229-11: Tax on Certain Foreign Procurements Notice and Representation 52.240-90: Security Prohibitions and Exclusions Representations and Certifications The VAAR clauses to be incorporated by reference include: VAAR 852.212-71: Gray Market Items (FEB 2023) The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due: crystal.volmar@va.gov by 10:00am EST, June 18, 2026. Contact for information regarding the solicitation: Crystal Volmar crystal.volmar@va.gov

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